Job Information
Operations Manager Job at Human Resource Service Centre (HRSC) - Career Opportunity in Uganda
Job Category: Corporate / Organisation Middle Management
Job Type: Full-Time
Deadline of this Job: 28 February 2020
Duty Station: Kampala
Posted: 18-02-2020
Job Status
No of Jobs: 1
Start Publishing: 18-02-2020
Stop Publishing (Put date of 2030): 18-02-2062
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Job Description

Vacancy title:
Operations Manager

[ Type: FULL TIME , Industry: Human Services , Category: Admin & Office ]


Jobs at:

Human Resource Service Centre (HRSC)

Deadline of this Job:
28 February 2020  

Duty Station:
Within Uganda , Kampala , East Africa

Date Posted: Tuesday, February 18, 2020 , Base Salary: Not Disclosed

The Human Resource Service Centre ( ), one of the leading Human Resource consulting firm is spearheading the process of recruiting an Operations Manager for SNV - Uganda.
Position Title- Operations Manager
Duty Station- Kampala, Uganda
SNV is a not-for-profit international development organization, working in Agriculture, Energy, and Water, Sanitation & Hygiene. Founded in the Netherlands in 1965, we have built a long-term, local presence in more than 30 countries in Asia, Africa and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses and organizations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development.
For more information on our operations in Uganda and SNV, visit our website:  
Our programme in Uganda is looking for a seasoned dynamic professionals to join our team. Interested candidates should meet the basic qualifications outlined within the Candidate Profile and exhibit a strong desire to be a catalyst for change.
For more information on our operations in Uganda and SNV, visit our website:
Overview of the Position
Works closely with the Country Director to ensure timely and compliant implementation of Procurement and Contracts, IT, Admin Logistics and Operations. Until the organisation grows the manager will be directly responsible for implementation of some of the activities while also managing staff, processes and procedures for others. As member of the CMT, responsible for timely reporting on Department activities. .

Key Responsibilities
Procurement and Contracts
• Review Procurement policies against best practice and revise and adjust as necessary.
• Review all SNV donor contracts and ensure procurement activities in each project are in line and compliant with donor requirements.
• Support Business Development and reduce risks for SNV by reviewing Terms and Conditions for upcoming contracts and advising management on areas of risk, implications and compliance issues.
• Work with the Procurement and Contracts Officer to: o Manage all SNV sub-contracts and grants to ensure compliance, performance, accurate and timely reporting ;
o Conduct all procurement of goods and services in line with SNV and donor policies and procedures;
o Ensure timely completion of procurement in support of programme implementation in line with SNV and donor policy;
o Draft and issue all consultancy contracts; purchase orders, MoUs, sub agreements and sub contracts; maintain accurate and complete procurement files ;
• Manage Admin team to ensure: Stock management of office stationery, supplies, office equipment and furniture;
1. Regular office and equipment maintenance and repair to ensure safe working environment
2. Coordination of Logistics and Travel and IT requirements
3. Maintenance of clean and professional office environment
4. IT services provision that meets staff needs and requirements
5. Maintenance and renewal of annual service
6. contracts; rental agreements; insurances
• Review office performance and identify bottlenecks in systems and operations, report to management and advise on resolution.
• Review and update health and safety policies and ensure they are observed;
• Develop, implement and manage new administrative systems, such as record management, filing systems, intranet communication
• Put systems in place to ensure the coordination of all staff field travel and effective and efficient vehicle use ;
• Manage logistics team to : o Ensure records are kept for all the cars and that vehicle log books are maintained;
o Ensure that logistics staff track renewal of insurance and licenses for SNV-owned vehicles and instigate the procedure for getting documents renewed in a timely manner;
o Ensure that logistics staff monitor and track annual and regular car maintenance. Ensuring that all SNV-owned vehicles are submitted for annual service on time with senior management being informed of any required repairs and maintenance

• Master’s degree in procurement and supply chain, Economics, Business Administration or related field
• Bachelor’s degree in logistics and supply chain, Business Administration, and Economics,
• At least 8 years at senior level in Operations and Logistics Responsibilities for an international organisations or private institutions;
• Conceptual working and thinking level with several years of experience in Operations and administration;
• Demonstrated knowledge and understanding of donor regulations and compliance issues related to procurement and management of donor funds;
• Proven experience in risk management;
• Attention to details, preciseness in the execution of tasks, solution-oriented working approach and negotiation;
• Excellent communication and organisation skills, including the ability to articulate Operations and logistical data to non-Operations audience;
• Ability to establish and maintain working relations in a multi-cultural environment;
• Proficiency /Knowledge of Microsoft Office and skill in the use of Excel, including complex/compound spreadsheets and other accounting package is essential;
• Must be a member of a professional body like CIMA or CIPS
• Excellent command of English language both written and spoken.
Terms of Appointment
This is a full-time national with the successful candidate being contracted on a 3-year basis with the possibility of renewal. Salary is competitive and commensurate with qualifications and experience and includes a competitive secondary benefit package

Job Education: Master’s degree

Job Experience: 8 years

Work Hours: 8


Job application procedure
Contract Type: Uganda National Contract
Duty Stations: Kampala
Interested persons who meet the above criteria should submit their applications together with an updated CV with at least three suitable referees with their telephone contact & email to:  (Please indicate the position you are applying for in the subject line)
Note: Candidates that applied before should not re-apply.
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