Summary
Date Posted: Thursday, March 11, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Reporting to: Director – Grants
The Function
For over 20 years, Our Client has been working in Uganda to provide voluntary contraceptive services to thousands of men and women across the country. OUR CLIENT is the largest, most specialized private FP and reproductive health organization working in every district of Uganda and contributes over 50% of the country’s Couple Years of Protection from the provision of modern contraceptives.
The UKAID Connect Programme Manager will report directly to the Director - Grants.
OUR CLIENT seeks a qualified Programme Manager for a three-year sexual and reproductive health programme funded by the United Kingdom Foreign, Commonwealth & Development Office (FCDO). The programme aims to develop and test innovative, scalable and sustainable ideas to strengthen access to SRHR in climate change affected and humanitarian settings. OUR CLIENT will lead a consortium that includes CARE International (humanitarian partner with a rights-based approach to empower women and save lives; Thinkplace (the human-centred-design specialists); and Itad (will provide insights to proposal development and ensure robust evaluation methods). OUR CLIENT provides experience in delivering comprehensive SRH services to ensure women are empowered to determine their own future.
The Role
The purpose of this role is to assist the Director – Grants to coordinate the consortium of organisations implementing the project during the 3-year project implementation phase (which started in November 2020). The Programme Manager will ensure that the activities of all partners are aligned and implemented efficiently and effectively, in order to meet agreed country-level targets and deliver good value for money. S/he will assist the Director - Grants in the preparation, review and periodic revision of detailed country-level implementation plans, monitor and respond to partner performance and be responsible for driving communication between the partners in country, and across the programme.
The Programme Manager is expected to track the delivery of agreed project results and KPIs across all intervention areas. S/he will ensure that donor standards are reached in the implementation of the project and that the implementation of the project aligns with OUR CLIENT’s global standards for clinical quality, project management and data management and verification.
The role will be for a minimum of one year and may be extended for the full duration of the project (3 years). .

Key Responsibilities
Consortium Management:
• Develop a calendar for monthly consortium partner review meetings; send out invitations; take meeting minutes; keep track of agreed action plans; maintain a tracker of progress made against planned actions and identify areas for escalating to the Director - Grants for action.
• Do the preparatory work for the annual work planning workshop by consolidating draft activity plans and budgets from consortium partners into one project plan; and analysing them for alignment with the technical proposal and project deliverables.
• Assist in the setting up of meetings between the UKAID Connect project team and representatives of FCDO -Uganda, the Ministry of Health and associated institutions, bi-lateral and multi-lateral agencies, and district local governments as and when necessary.
• Represent the UKAID Connect project as delegated by the Director - Grants.
Could people someone from a project that is soon closing or has just closed
Writing project narratives and reporting is very critical.
Plus interpretation of programmatic data

Performance Management
• Develop an Early Warning System for tracking project performance that will include (but not limited to); a monthly performance dashboard of the project’s technical and financial Key Performance Indicators and Log frame indicators.
• Work with consortium partners to establish monthly and quarterly reporting templates that are aligned with project deliverables; obtain monthly performance reports from consortium partners within the stipulated time-frame; analyse performance trends and identify areas that require remedial action ahead of the monthly review meetings.
• Work with the RME team to ensure that data verification and data quality assessments are conducted every quarter for each consortium partner.

Contract Management
• With guidance from the OUR CLIENT donor compliance team and OUR CLIENT FCDO team, the Programme Manager will develop a calendar and tracker for all FCDO reporting requirements and key compliance areas and disseminate these among all consortium partners; ensuring that guidelines are disseminated to all consortium partners; that there is a risk mitigation plan for the project; and that all required reports are submitted on time.
• Manage the quarterly donor report writing process by collating high quality draft narratives that use donor compliant language, from consortium partners; performing the initial formatting and editing of the draft report before review by the Director - Grants and all the relevant OUR CLIENT internal reviewers – within the stipulated time frame.
• Approve and monitor actual expenditure against budget to ensure alignment with work plans, delivery milestones and donor requirements – on a monthly basis and where necessary develop remedial plans.
• Ensure the programme adheres to guidelines in OUR CLIENT’s Project Cycle Management manual.
• Schedule monitoring and supervision field visits to all consortium partners to ensure technical and financial compliance. Where necessary internal audits will be initiated.
• Establish an orderly and up to date filing system for key project documents (including the donor agreement, budget, log frame, technical and financial donor reports and relevant donor correspondence).

Perform any other duties as may be requested by the Grants Director.
Qualifications, Skills and Experience (essential/ desirable)

• Minimum five years’ work experience especially in private sector or NGO (essential)
• Demonstrable experience managing donor grants or funds (essential)
• Experience in writing donor reports for large grants, including narrative and results matrices (essential)
• Experience leading or working in cross-functional teams or inter-departmental teams (desirable)
• Experience in Marie Stopes systems and processes (desirable)
• Fluent in English with excellent verbal and written communication skills (essential)
• Strong IT skills, including Microsoft Office package (essential)
• Strong quantitative and qualitative analytic skills (essential)
• Master’s degree in Public Health or related subject or equivalent proven employment experience (essential)
Personal Attributes
• Approachable with strong interpersonal & listening skills together with the ability to empower their team
• Track record of delivering targets
• Results focused
• Self-motivated and a self-starter
• The highest levels of integrity, strong ethical attitude
• IT literate

Work Hours: 8

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Job application procedure
Send your application to mariestopes@greatugandajobs.com 

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