JOB DETAILS:
Ref: QSSU-FIA-SHRO-SENIOR HUMAN RESOURCE OFFICER
About This Job:
Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.
On behalf of our client FINANCIAL INTELLIGENCE AUTHORITY, we are looking for a competent, skilled, and experienced Senior Human Resource Officer to work in Uganda.
HUMAN RESOURCES REGISTRY AND SECURITY DEPARTMENT
TITLE : SENIOR HUMAN RESOURCE OFFICER
SALARY SCALE : FIA5
REPORTS TO : MANAGER HUMAN RESOURCE.
SUPERVISES : HUMAN RESOURCE OFFICER
JOB PURPOSE
To provide technical support in the management of the human resource function in the Financial Intelligence Authority.
DUTIES AND RESPONSIBILITIES
1. Prepare submissions to the Supervisor, in respect of appointment, discipline, Study leave and confirmation;
2. Carry out staff performance appraisals for purposes of effecting rewards to deserving staff members;
3. Assist with the co-ordination of staff recruitment and selection process and induction of new staff;
4. Manage the welfare of the Authority;
5. Prepare departmental work plans, budgets and performance reports;
6. Identify Training needs and training staff for purposes of in line career development;
7. Interpret and advise staff on application of existing Human Resource rules, regulations, procedures and standing orders or on any other relevant issues;
8. Update personnel data in form of staff list, and other personnel tools such as leave roster, probationers’ register and schedule of staff on training;
9. Manage and harmonize the pay roll with the staff list and wage bill;
10. Provide guidance and counselling to staff.
11. Prepare and update Job descriptions and Person specifications;
12. Ensure the maintenance of an up-to-date HR Information management system and maintain all records in form of staff list, leave roster, probationers’ register and schedule of staff on training;
13. Monitor staff attendance in line with the HR manual approved guidelines;
14. Ensure the promotion of good employee relations and assist with grievance and conflict handling;
15. Undertake regular salary reviews;
16. Supervise staff and conduct staff appraisals; and
17. Comply with the Operational Procedures and Guidelines of the HR department.
18. Any other duties that may be assigned from time to time.
PERSON SPECIFICATIONS
Qualifications
1. Honours Degree in Human Resource Management or Social Sciences, Arts, Commerce, Business Administration or any other related degree with a bias in Human Resource Management
2. A Master’s degree in a related field is an added advantage.
3. CIPD certificate is an advantage.
Experience
1. Minimum 5 years relevant work experience in a HR Administrative role in the Human Resource Department in Government or reputable organization.
Competencies.
2. Knowledge and understanding of the Authority’s vision, mission and objectives;
3. Should possess values of the Authority which include; integrity, confidentiality, Accountability, professionalism.
4. Ability to analyse, interpret and explain Employment Laws;
5. Human Resource Management;
6. Good communication skills (verbal, written and presentation)
7. Ability to work independently and as part of a team;
8. Demonstrate sound work ethics and person with high integrity
9. Leadership skills;
10. Good decision maker and strategic thinker;
11. Any other duties that may be assigned from time to time.
Ref: QSSU-FIA-SHRO-SENIOR HUMAN RESOURCE OFFICER
About This Job:
Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.
On behalf of our client FINANCIAL INTELLIGENCE AUTHORITY, we are looking for a competent, skilled, and experienced Senior Human Resource Officer to work in Uganda.
HUMAN RESOURCES REGISTRY AND SECURITY DEPARTMENT
TITLE : SENIOR HUMAN RESOURCE OFFICER
SALARY SCALE : FIA5
REPORTS TO : MANAGER HUMAN RESOURCE.
SUPERVISES : HUMAN RESOURCE OFFICER
JOB PURPOSE
To provide technical support in the management of the human resource function in the Financial Intelligence Authority.
DUTIES AND RESPONSIBILITIES
1. Prepare submissions to the Supervisor, in respect of appointment, discipline, Study leave and confirmation;
2. Carry out staff performance appraisals for purposes of effecting rewards to deserving staff members;
3. Assist with the co-ordination of staff recruitment and selection process and induction of new staff;
4. Manage the welfare of the Authority;
5. Prepare departmental work plans, budgets and performance reports;
6. Identify Training needs and training staff for purposes of in line career development;
7. Interpret and advise staff on application of existing Human Resource rules, regulations, procedures and standing orders or on any other relevant issues;
8. Update personnel data in form of staff list, and other personnel tools such as leave roster, probationers’ register and schedule of staff on training;
9. Manage and harmonize the pay roll with the staff list and wage bill;
10. Provide guidance and counselling to staff.
11. Prepare and update Job descriptions and Person specifications;
12. Ensure the maintenance of an up-to-date HR Information management system and maintain all records in form of staff list, leave roster, probationers’ register and schedule of staff on training;
13. Monitor staff attendance in line with the HR manual approved guidelines;
14. Ensure the promotion of good employee relations and assist with grievance and conflict handling;
15. Undertake regular salary reviews;
16. Supervise staff and conduct staff appraisals; and
17. Comply with the Operational Procedures and Guidelines of the HR department.
18. Any other duties that may be assigned from time to time.
PERSON SPECIFICATIONS
Qualifications
1. Honours Degree in Human Resource Management or Social Sciences, Arts, Commerce, Business Administration or any other related degree with a bias in Human Resource Management
2. A Master’s degree in a related field is an added advantage.
3. CIPD certificate is an advantage.
Experience
1. Minimum 5 years relevant work experience in a HR Administrative role in the Human Resource Department in Government or reputable organization.
Competencies.
2. Knowledge and understanding of the Authority’s vision, mission and objectives;
3. Should possess values of the Authority which include; integrity, confidentiality, Accountability, professionalism.
4. Ability to analyse, interpret and explain Employment Laws;
5. Human Resource Management;
6. Good communication skills (verbal, written and presentation)
7. Ability to work independently and as part of a team;
8. Demonstrate sound work ethics and person with high integrity
9. Leadership skills;
10. Good decision maker and strategic thinker;
11. Any other duties that may be assigned from time to time.
JOB DETAILS:
General Summary
Appliance World Limited (AWL) is hiring a Human Resource and Administration Manager who will lead all aspects of the Human Resources function. Must be detail-oriented, highly organized, and able to work with little to no supervision and perform under pressure.
Duties and Responsibilities:
1. Staff contracts: This entails both incoming staff and the ones already working. You are responsible for ensuring that each staff working for the organisation has a running contract and no one should join without a contract. Every month report of all staff and the status of their contract should be reviewed with the managing Director.
2. Staff Attendance: This is to be prepared and monitored daily so that you keep a tab on those who are either late or absent. This will reduce on the staff lateness and also cab down staff absconding from duty because should there be a red flag, you will solve on time.
3. Staff Issues: The company employee over 200 staff and each one of them may have one or two issues. You will be required to meet the staff daily in their respective departments and resolve their problems. Should there be need to meet the managing director, should be done within 24hrs so that the staff are given feedback on time. For this a weekly report should be done and given to the managing director presenting issues raised and against solutions given.
4. Payroll and Salary Payment: You are responsible for ensuring that staff are paid by 30th of every month and you are solely responsible for preparing salaries for staff on monthly basis. This means that your attendance should be ready by 26th of every month and prepare the payroll.
5. PPE for staff: Part the staff are technicians and others are loaders who require PPE at all times that is Overalls, Safety boots, Helmets, Hand Gloves, eye goggles etc. to be able to do their work. You are expected to ensure that they all have without fail. A monthly report showing that all staff have PPE should be given to the managing Director.
6. Recruitment: The company often employs staff for vacant positions, for positions where a staff has either been terminated/ resigned. You are required to shortlist candidates, arranging interviews and having timely recommendations. This means that within one week a position must be filled.
7. Monthly Approvals: These include stationary, transport for staff, airtime for staff, welfare and signed once at the end of every month. You are expected to prepare them and get approvals from the Managing Director.
8. Administrative Duties: There are some administrative duties like getting leave forms, loan forms, advance forms and other day today requisitions of the organisations like getting letter heads approved, business cards approval and any other approvals that are required to ensure smooth running of the operations in the organisation.
9. Performance Review: You are expected to motivate staff by having monthly reviews and giving incentives in form of bonuses to the best performers. This should be done through Heads of Departments and personal interaction with employees. This will not only help the staff to improve but will also keep the staff working happily.
10. Organisation of office space: The office should be kept clean and all desks should be well organised. You should have cleaning signs in place at all times while cleaning, proper filing should be done by all staff so that there is littering of paper among others.
11. Policies of the company: There are so many policies that are supposed to be followed by the organisation and should be in place such as EHS Policy, HR Policy, Alcohol and Drug Abuse Policy, Anti-corruption policy, Accident Protection Policy. And even fire extinguishers should be in place and a quarterly report should be given to the Managing Director showing that they are okay.
12. Weekly Meetings with Departmental Heads (HODs): HODs face different problem with their staff and need an HR manager to intervene and resolve their issues. These are day to day issues such as a staff coming late, a staff making mistakes, in their work, a staff having an attitude problem, not following instructions. Some of these problems are there but being covered up by HODs in the name of not clashing with staff. Sitting with this staff and talking to them helps a great deal.
13. Managing Directors Day to Day Instructions: The Managing Director has daily meetings in which sometimes it is not that staff don’t follow his instructions or don’t do their work as instructed so he will be compelled to call you to take some action like meeting of staff, issuing of warning letters, having hearings with staff and an issuing of termination letters.
14. Bridging a gap between employees and management: Staff should be comfortable working in the organisation. They should feel free to raise their issues and should deal with them on time. You should be in position to ensure that both the staff and management are happy. You should be arranging monthly parties for team building and involving management. In a nutshell, the company should conducive enough for staff and management.
15. Insurance for the company: Every year the company renews insurance policies that cover different aspects of the organisation like stock, staff, buildings, theft, vehicles and others. The onus of ensuring that the policies are issued at least one month before expiry is on you.
16. Company Utilities: You are expected to ensure that the company makes payments for different utilities such as water, electricity, garbage collection, gardening among others.
17. Legal matters of the organisation that affect staff: There are two aspects to this, some staff report and you need to handle the matter to the end however, there are also staff that we need to report for not following contract terms like not servicing notice and absconding, like being called for hearings and they don’t appear, like if you want to issue a summary dismissal letter etc.
Work conditions:
1. The position is based Appliance World Limited – Kampala, Bugolobi with 50% time spent in the field.
2. Normal working hours at Appliance World Ltd are 8.30am to 6.00pm Mondays to Saturdays. However, your hours of work, whilst not being less than those stipulated above, depend on the extent of your workload at any particular point in time.
Person Specification:
1. Minimum of Bachelor’s Degree in Human Resource Management.
2. A minimum of 5 years progressive experience in the same field.
3. Ability to work independently and collaboratively with in a cross culture setting.
4. Function well under pressure.
General Summary
Appliance World Limited (AWL) is hiring a Human Resource and Administration Manager who will lead all aspects of the Human Resources function. Must be detail-oriented, highly organized, and able to work with little to no supervision and perform under pressure.
Duties and Responsibilities:
1. Staff contracts: This entails both incoming staff and the ones already working. You are responsible for ensuring that each staff working for the organisation has a running contract and no one should join without a contract. Every month report of all staff and the status of their contract should be reviewed with the managing Director.
2. Staff Attendance: This is to be prepared and monitored daily so that you keep a tab on those who are either late or absent. This will reduce on the staff lateness and also cab down staff absconding from duty because should there be a red flag, you will solve on time.
3. Staff Issues: The company employee over 200 staff and each one of them may have one or two issues. You will be required to meet the staff daily in their respective departments and resolve their problems. Should there be need to meet the managing director, should be done within 24hrs so that the staff are given feedback on time. For this a weekly report should be done and given to the managing director presenting issues raised and against solutions given.
4. Payroll and Salary Payment: You are responsible for ensuring that staff are paid by 30th of every month and you are solely responsible for preparing salaries for staff on monthly basis. This means that your attendance should be ready by 26th of every month and prepare the payroll.
5. PPE for staff: Part the staff are technicians and others are loaders who require PPE at all times that is Overalls, Safety boots, Helmets, Hand Gloves, eye goggles etc. to be able to do their work. You are expected to ensure that they all have without fail. A monthly report showing that all staff have PPE should be given to the managing Director.
6. Recruitment: The company often employs staff for vacant positions, for positions where a staff has either been terminated/ resigned. You are required to shortlist candidates, arranging interviews and having timely recommendations. This means that within one week a position must be filled.
7. Monthly Approvals: These include stationary, transport for staff, airtime for staff, welfare and signed once at the end of every month. You are expected to prepare them and get approvals from the Managing Director.
8. Administrative Duties: There are some administrative duties like getting leave forms, loan forms, advance forms and other day today requisitions of the organisations like getting letter heads approved, business cards approval and any other approvals that are required to ensure smooth running of the operations in the organisation.
9. Performance Review: You are expected to motivate staff by having monthly reviews and giving incentives in form of bonuses to the best performers. This should be done through Heads of Departments and personal interaction with employees. This will not only help the staff to improve but will also keep the staff working happily.
10. Organisation of office space: The office should be kept clean and all desks should be well organised. You should have cleaning signs in place at all times while cleaning, proper filing should be done by all staff so that there is littering of paper among others.
11. Policies of the company: There are so many policies that are supposed to be followed by the organisation and should be in place such as EHS Policy, HR Policy, Alcohol and Drug Abuse Policy, Anti-corruption policy, Accident Protection Policy. And even fire extinguishers should be in place and a quarterly report should be given to the Managing Director showing that they are okay.
12. Weekly Meetings with Departmental Heads (HODs): HODs face different problem with their staff and need an HR manager to intervene and resolve their issues. These are day to day issues such as a staff coming late, a staff making mistakes, in their work, a staff having an attitude problem, not following instructions. Some of these problems are there but being covered up by HODs in the name of not clashing with staff. Sitting with this staff and talking to them helps a great deal.
13. Managing Directors Day to Day Instructions: The Managing Director has daily meetings in which sometimes it is not that staff don’t follow his instructions or don’t do their work as instructed so he will be compelled to call you to take some action like meeting of staff, issuing of warning letters, having hearings with staff and an issuing of termination letters.
14. Bridging a gap between employees and management: Staff should be comfortable working in the organisation. They should feel free to raise their issues and should deal with them on time. You should be in position to ensure that both the staff and management are happy. You should be arranging monthly parties for team building and involving management. In a nutshell, the company should conducive enough for staff and management.
15. Insurance for the company: Every year the company renews insurance policies that cover different aspects of the organisation like stock, staff, buildings, theft, vehicles and others. The onus of ensuring that the policies are issued at least one month before expiry is on you.
16. Company Utilities: You are expected to ensure that the company makes payments for different utilities such as water, electricity, garbage collection, gardening among others.
17. Legal matters of the organisation that affect staff: There are two aspects to this, some staff report and you need to handle the matter to the end however, there are also staff that we need to report for not following contract terms like not servicing notice and absconding, like being called for hearings and they don’t appear, like if you want to issue a summary dismissal letter etc.
Work conditions:
1. The position is based Appliance World Limited – Kampala, Bugolobi with 50% time spent in the field.
2. Normal working hours at Appliance World Ltd are 8.30am to 6.00pm Mondays to Saturdays. However, your hours of work, whilst not being less than those stipulated above, depend on the extent of your workload at any particular point in time.
Person Specification:
1. Minimum of Bachelor’s Degree in Human Resource Management.
2. A minimum of 5 years progressive experience in the same field.
3. Ability to work independently and collaboratively with in a cross culture setting.
4. Function well under pressure.
JOB DETAILS:
HUMAN RESOURCE DEPARTMENT
JOB TITLE 2: Human Resource Officer - Performance Management And Learning & Development (1 Vacancy)
2.1 REPORTS TO: MANAGER HUMAN RESOURCES
JOB PURPOSE:
Support the implementation of the Human Resource function including training and development, performance management, Organisational Development and other related activities.
Essential Duties
1. Participate in the development and implementation of Human Resource policies, strategies, systems and processes.
2. Support the implementation of staff training and development programs including national content skills development initiatives.
3. Manage the implementation of learning needs and skill gap analysis.
4. Manage the implementation of the UNOC Culture strategy and ensure periodic monitoring of the culture activities.
5. Facilitate timely staff performance reviews and preparation of the performance review reports.
6. Coordinate the development & monitoring of the corporate Learning and Development (L&D) planner.
7. Manager the inhouse L&D initiatives like knowledge management, leadership development programs and ensure training reports are submitted, and recommendations are actioned
8. Generate the periodic corporate reports for L&D programs and performance management.
9. Develop and monitor implementation of the performance management system and processes.
10. Ensure updated job descriptions, organizational structure, and competency profiles for all approved positions.
11. Maintain the Human Resource Information System and ensure uptodate staff records and files with use of the ERP system.
12. Manage the graduate trainee and internship program.
13. Manage mentoring, coaching and career development programs for all staff
14. Perform any other duties as may be reasonably assigned.
Qualifications and Attributes:
a) Bachelor’s Degree (Hons) in Social Sciences, Social Work and Social Administration, Public Administration, Organisational Psychology, Human Resource Management or Business Administration (Human Resource Management option).
b) Must have a postgraduate Diploma in Human Resource Management.
c) Possession of the relevant professional membership is an added advantage.
d) Must have five (5) years hands-on work experience in managing and implementing performance management systems, learning and development initiatives, and organisational development initiatives from a reputable organization.
e) Experience working with an ERP System.
f) Must have excellent communication, people management skills and a high level of maturity and integrity.
HUMAN RESOURCE DEPARTMENT
JOB TITLE 2: Human Resource Officer - Performance Management And Learning & Development (1 Vacancy)
2.1 REPORTS TO: MANAGER HUMAN RESOURCES
JOB PURPOSE:
Support the implementation of the Human Resource function including training and development, performance management, Organisational Development and other related activities.
Essential Duties
1. Participate in the development and implementation of Human Resource policies, strategies, systems and processes.
2. Support the implementation of staff training and development programs including national content skills development initiatives.
3. Manage the implementation of learning needs and skill gap analysis.
4. Manage the implementation of the UNOC Culture strategy and ensure periodic monitoring of the culture activities.
5. Facilitate timely staff performance reviews and preparation of the performance review reports.
6. Coordinate the development & monitoring of the corporate Learning and Development (L&D) planner.
7. Manager the inhouse L&D initiatives like knowledge management, leadership development programs and ensure training reports are submitted, and recommendations are actioned
8. Generate the periodic corporate reports for L&D programs and performance management.
9. Develop and monitor implementation of the performance management system and processes.
10. Ensure updated job descriptions, organizational structure, and competency profiles for all approved positions.
11. Maintain the Human Resource Information System and ensure uptodate staff records and files with use of the ERP system.
12. Manage the graduate trainee and internship program.
13. Manage mentoring, coaching and career development programs for all staff
14. Perform any other duties as may be reasonably assigned.
Qualifications and Attributes:
a) Bachelor’s Degree (Hons) in Social Sciences, Social Work and Social Administration, Public Administration, Organisational Psychology, Human Resource Management or Business Administration (Human Resource Management option).
b) Must have a postgraduate Diploma in Human Resource Management.
c) Possession of the relevant professional membership is an added advantage.
d) Must have five (5) years hands-on work experience in managing and implementing performance management systems, learning and development initiatives, and organisational development initiatives from a reputable organization.
e) Experience working with an ERP System.
f) Must have excellent communication, people management skills and a high level of maturity and integrity.
JOB DETAILS:
Human Resource Management Services are a range of solutions that Lafab Solutions offers to Human Resource Needs and Challenges of companies. As a Human Resource Management Services Partner, you will be in charge of these services with support from the rest of the team including Recruitment, Shortlisting, Head Hunting Support, Salary Surveys, Employee Outsourcing, Temporary Staffing, HR Management System, and HR Advisory Services.
The overall role of the Human Resource Management Services is to oversee and manage all the HR Services while directly participating.
We seek to recruit a Human Resource Management Services Partner on a partnership basis rather than a full-time basis with deep experience in this kind of work.
Key Responsibilities
1. Support our Clients’ Recruitment and HR Managers or Teams with their Recruitment needs including Headhunting services, interviews (both physical and remote), setting interview questions and grade candidates, managing the shortlisting, managing assessments and other Recruitment services.
2. Mange the Employee Sourcing service. Negotiate salaries for sourced employees and provide them with modern, professional and efficient needs for enhanced productivity with a salary package agreed with the client and in respect with all the employer contributions obligations, conduct performance review and appraisal, organize training and handle all contract issues with transparency and efficiency.
3. Manage the temporally staffing programme. Help our clients find the most suitable candidates to fill temporally staffing needs for reasons such as peak workloads, sick leaves or abrupt quitting. You oversee, manage and support all paperwork, manage their contracts, payroll and any other administrative obligations required.
4. Provide HR Advisory Services. Management personnel and ensure the development of effective HR policies and processes, compliance with local labor law and deliver solutions that foster an organizations ability to attract, retain and motivate talent.
5. Oversee casual labour teams to ensure professionalism is maintained while serving the client and ensure the needs of team heads are adequately me for better service delivery.
6. Discuss contracts and meet with clients to identify unique HR needs of clients.
7. Manage the administration of Salary surveys according to the Company’s guidelines and tools to offer clients a good comparative picture of their employee compensation against the market in which they operate.
8. Write product/service technical proposals according to the company’s guidelines. Participate in marketing and sales of the HR services by managing the marketing strategy and meeting with prospective clients.
Key Qualifications
1. Degree and/or Masters in Human Resource, Organisational Psychology or Related Fields
2. Superior Leadership Skills
3. Superior Communication and Presentation Skills
4. Public Speaking and highly extroverted.
Experience
1. Over 10 years of experience in Human Resource and Recruitment work
2. Experience working both in Recruitment and Human Resource Management
Human Resource Management Services are a range of solutions that Lafab Solutions offers to Human Resource Needs and Challenges of companies. As a Human Resource Management Services Partner, you will be in charge of these services with support from the rest of the team including Recruitment, Shortlisting, Head Hunting Support, Salary Surveys, Employee Outsourcing, Temporary Staffing, HR Management System, and HR Advisory Services.
The overall role of the Human Resource Management Services is to oversee and manage all the HR Services while directly participating.
We seek to recruit a Human Resource Management Services Partner on a partnership basis rather than a full-time basis with deep experience in this kind of work.
Key Responsibilities
1. Support our Clients’ Recruitment and HR Managers or Teams with their Recruitment needs including Headhunting services, interviews (both physical and remote), setting interview questions and grade candidates, managing the shortlisting, managing assessments and other Recruitment services.
2. Mange the Employee Sourcing service. Negotiate salaries for sourced employees and provide them with modern, professional and efficient needs for enhanced productivity with a salary package agreed with the client and in respect with all the employer contributions obligations, conduct performance review and appraisal, organize training and handle all contract issues with transparency and efficiency.
3. Manage the temporally staffing programme. Help our clients find the most suitable candidates to fill temporally staffing needs for reasons such as peak workloads, sick leaves or abrupt quitting. You oversee, manage and support all paperwork, manage their contracts, payroll and any other administrative obligations required.
4. Provide HR Advisory Services. Management personnel and ensure the development of effective HR policies and processes, compliance with local labor law and deliver solutions that foster an organizations ability to attract, retain and motivate talent.
5. Oversee casual labour teams to ensure professionalism is maintained while serving the client and ensure the needs of team heads are adequately me for better service delivery.
6. Discuss contracts and meet with clients to identify unique HR needs of clients.
7. Manage the administration of Salary surveys according to the Company’s guidelines and tools to offer clients a good comparative picture of their employee compensation against the market in which they operate.
8. Write product/service technical proposals according to the company’s guidelines. Participate in marketing and sales of the HR services by managing the marketing strategy and meeting with prospective clients.
Key Qualifications
1. Degree and/or Masters in Human Resource, Organisational Psychology or Related Fields
2. Superior Leadership Skills
3. Superior Communication and Presentation Skills
4. Public Speaking and highly extroverted.
Experience
1. Over 10 years of experience in Human Resource and Recruitment work
2. Experience working both in Recruitment and Human Resource Management