Job Summary

We are looking for an Accountant to manage the financial health of our high-volume bar. Unlike traditional corporate accounting, this role requires a "boots on the ground" approach. You will be responsible for reconciling daily cash drops, tracking liquor inventory, managing vendor payments, and ensuring compliance with liquor licensing and tax regulations. You must be comfortable walking through the bar during rush hour to verify inventory and interact with service staff regarding cash handling procedures.

Key Responsibilities

Cash & Revenue Management

• Daily Reconciliation: Reconcile daily sales from the Point of Sale (POS) system against cash, credit card, and mobile payment settlements.
• Cash Handling: Audit bartender cash drawers and change funds; investigate and resolve cash over/short discrepancies immediately.
• Deposits: Prepare and make daily bank deposits for cash and checks.

Inventory & Cost Control (Crucial)

• Liquor Inventory: Conduct weekly physical counts of beer, wine, liquor, and mixers. Compare physical counts to theoretical usage (POS sales data).
• Variance Analysis: Identify and report on "shrinkage" (theft, spillage, or over-pouring). Calculate pour costs and beverage cost percentages.
• Supplies: Track inventory of glassware, napkins, straws, and cleaning supplies to prevent stock-outs and waste.

Accounts Payable & Payroll

• Vendor Management: Process payments to beverage distributors, food suppliers, and utility companies. Negotiate early payment discounts when possible.
• Payroll: Process bi-weekly payroll, ensuring accurate calculation of overtime, tips, and tip credits (where applicable).
• Tip Reporting: Manage the allocation and reporting of gratuities to ensure compliance with IRS/State tip reporting regulations.

Financial Reporting & Compliance

• Budgeting: Assist the GM in creating annual operating budgets and forecasting for special events
• Compliance: Ensure timely filing of sales tax, liquor tax, and amusement taxes. Maintain compliance with local liquor licensing board financial requirements.

Qualifications & Requirements

• Education: Bachelor’s degree or Diploma in Accounting, Finance, or related field preferred. Equivalent experience in hospitality accounting will be considered.
• Experience: Minimum 2 years of accounting experience.

• Daily Reconciliation: Reconcile daily sales from the Point of Sale (POS) system against cash, credit card, and mobile payment settlements.
• Cash Handling: Audit bartender cash drawers and change funds; investigate and resolve cash over/short discrepancies immediately.
• Deposits: Prepare and make daily bank deposits for cash and checks.
• Liquor Inventory: Conduct weekly physical counts of beer, wine, liquor, and mixers. Compare physical counts to theoretical usage (POS sales data).
• Variance Analysis: Identify and report on "shrinkage" (theft, spillage, or over-pouring). Calculate pour costs and beverage cost percentages.
• Supplies: Track inventory of glassware, napkins, straws, and cleaning supplies to prevent stock-outs and waste.
• Vendor Management: Process payments to beverage distributors, food suppliers, and utility companies. Negotiate early payment discounts when possible.
• Payroll: Process bi-weekly payroll, ensuring accurate calculation of overtime, tips, and tip credits (where applicable).
• Tip Reporting: Manage the allocation and reporting of gratuities to ensure compliance with IRS/State tip reporting regulations.
• Budgeting: Assist the GM in creating annual operating budgets and forecasting for special events
• Compliance: Ensure timely filing of sales tax, liquor tax, and amusement taxes. Maintain compliance with local liquor licensing board financial requirements.

• Reconciliation
• Cash Handling
• Inventory Management
• Accounts Payable
• Payroll Processing
• Financial Reporting
• Tax Compliance
• Budgeting
• Cost Control

• Bachelor’s degree or Diploma in Accounting, Finance, or related field preferred.
• Equivalent experience in hospitality accounting will be considered.
• Minimum 2 years of accounting experience.
• Comfortable with a "boots on the ground" approach.
• Ability to walk through the bar during rush hour to verify inventory and interact with service staff.