Background information about the job or company (e.g., role context, company overview)

The Infectious Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission is to strengthen health systems in Africa, with strong emphasis on infectious diseases, through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research, Laboratory services (including the CAP-certified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening.

The Facilities Assistant is a member of the Site Services & Security Management Team within the Operations Unit of the Finance and Administration Department. The position is responsible for supporting the effective management of facilities by maintaining high standards of cleanliness, safety, and functionality across the organization's premises. The Facilities Assistant ensures that all assigned areas provide a safe, clean, and conducive environment for staff, visitors, and stakeholders while ensuring compliance with organizational policies, standard operating procedures, health and safety requirements, and environmental standards

Qualifications or requirements (e.g., education, skills)

Academic Qualifications

a) The ideal candidate for this role should hold a Diploma from a recognized institution in any field

b) Good training in facilities management-related procedures and practices

c) Computer skills and Knowledge of MS Word, Excel

Person Specification

The ideal candidate for this role should hold a Diploma from a recognized institution in any field

Good training in facilities management-related procedures and practices

A minimum of five (3) years of experience in managing facilities in any reputable organization/ industry

Good written and verbal communication skills

Critical thinker and problem-solving skills

A sense of ownership and pride in performance and its impact on the company’s success

At least Class “A” Valid Driving/riding permit

A Self-starter with leadership, supervisory, and negotiation skills

Notable record-keeping for key facilities maintenance-related tasks

Computer skills and Knowledge of MS Word, Excel

Knowledge of report writing skills and ability to interact with all levels of management

Self-motivated, innovative, and capable of meeting deadlines

• Supervise cleaning activities to ensure facilities are clean and hygienic.
• Ensure washrooms, kitchens and common areas are maintained to required standards
• Assist in the maintenance and upkeep of buildings, offices and surrounding premises.
• Prepare training rooms before each session according to the training schedule and arrange chairs and tables based on the required seating arrangement
• Conduct routine inspections to identify maintenance needs and report defects.
• Coordinate repairs with contractors and service providers
• Monitor the condition of furniture, fixtures and equipment
• Coordinate waste collection and disposal services
• Ensure proper waste segregation and compliance with environmental and health regulations
• Maintain an inventory of office furniture, equipment and facilities assets
• Report damaged or missing assets and assist in asset verification
• Manage the firefighting equipment and fire detection devices available on the premises
• Perform other related duties as assigned
• Respond to emergencies when called upon.

• Good written and verbal communication skills
• Critical thinker and problem-solving skills
• Leadership skills
• Supervisory skills
• Negotiation skills
• Record-keeping skills
• Computer skills
• Knowledge of MS Word, Excel
• Report writing skills
• Ability to interact with all levels of management
• Self-motivated
• Innovative
• Capable of meeting deadlines

• Diploma from a recognized institution in any field
• Good training in facilities management-related procedures and practices
• Computer skills and Knowledge of MS Word, Excel