Background

The Joint Clinical Research Centre (JCRC) is an indigenous medical organization that was established in 1991 as a limited liability not-for-profit Joint-venture between the Uganda Ministry of Health (MoH), Ministry of Defense and Makerere University Medical School (now Makerere University College of Health Sciences). JCRC is located on plot 101 Lubowa Hill Off Entebbe Road P.O. Box 10005 Kampala. Joint Clinical Research Centre (JCRC) seeks to recruit competent, dynamic, motivated and innovative candidates for the following positions;

Job Purpose

Under the direct supervision of the Finance and operations manager, the Finance Assistant will be responsible for disbursement and ensuring accountability for funds disbursed by the foundation in support of approved activities. He or she will ensure timely first level review of the financial transactions source / support documents for accuracy, reliability, reasonability and completeness; all in compliance with internal Policies and specific donor(s) regulations.

Specific Responsibilities

• Provide first level review of mobile money payments requests and ensure swift disbursement of funds for program activities and ensure that all requests rhyme with the district approved work plans and budgets.
• Submit daily beneficiary payment reports/confirmations to activity coordinators and follow through unpaid transactions.
• Conduct verification of field activities.
• Support the cluster teams with tracking of cluster activities & payments.
• Regularly update the “Finance Tracker” with payments information.
• Ensure proper and initial coding of all expenses.
• Timely and accurate capture of accounting data into Navision Dynamics accounting system.
• Review of travel advance requests & follow through with their payment.
• Review staff liquidations & ensure that they are posted on a timely basis.
• Tracking of advances to the project staff through aging reports.
• Provide financial support to other team members and respond to finance related queries.
• Support month-end and other finance reporting activities.
• Support ad hoc financial information requests.
• Support in the preparation & review of site staff payrolls & related payments.
• Prepare quarterly VAT reports for submission to the Donor and prepare monthly bank reconciliations.
• Ensure that all the finance transactions supporting documents are stamped “PAID”, scanned and sequentially filed.
• Perform any other work-related duties/tasks as may be assigned from time to time.

Person Specifications

• He/she must hold at least a Diploma in Accounting and Finance from a reputable institution.
• Concluded or ongoing professional Accounting Qualification (ACCA/CPA) is an added advantage.

Minimum Academic Qualifications

• At least two years of working experience in a similar position, preferably with a USG funded agency or NGO.
• Basic understanding of accounting processes and procedures.
• Advanced knowledge & experience in using Navision Dynamics accounting package.
• Good level of competence in MS Excel, MS Word and Microsoft Outlook.
• Strong communication and listening skills.
• Good analytical ability.
• Exhibit good teamwork and ability to self-motivate.
• Ability to work under pressure and meet targets and deadlines.

Additional Notes

JCRC is an equal opportunity employer. Any attempts of influencing the recruitment process will lead to automatic disqualification.

• Provide first level review of mobile money payments requests and ensure swift disbursement of funds for program activities and ensure that all requests rhyme with the district approved work plans and budgets.
• Submit daily beneficiary payment reports/confirmations to activity coordinators and follow through unpaid transactions.
• Conduct verification of field activities.
• Support the cluster teams with tracking of cluster activities & payments.
• Regularly update the “Finance Tracker” with payments information.
• Ensure proper and initial coding of all expenses.
• Timely and accurate capture of accounting data into Navision Dynamics accounting system.
• Review of travel advance requests & follow through with their payment.
• Review staff liquidations & ensure that they are posted on a timely basis.
• Tracking of advances to the project staff through aging reports.
• Provide financial support to other team members and respond to finance related queries.
• Support month-end and other finance reporting activities.
• Support ad hoc financial information requests.
• Support in the preparation & review of site staff payrolls & related payments.
• Prepare quarterly VAT reports for submission to the Donor and prepare monthly bank reconciliations.
• Ensure that all the finance transactions supporting documents are stamped “PAID”, scanned and sequentially filed.
• Perform any other work-related duties/tasks as may be assigned from time to time.

• Advanced knowledge & experience in using Navision Dynamics accounting package.
• Good level of competence in MS Excel, MS Word and Microsoft Outlook.
• Strong communication and listening skills.
• Good analytical ability.
• Exhibit good teamwork and ability to self-motivate.
• Ability to work under pressure and meet targets and deadlines.

• He/she must hold at least a Diploma in Accounting and Finance from a reputable institution.
• Concluded or ongoing professional Accounting Qualification (ACCA/CPA) is an added advantage.
• At least two years of working experience in a similar position, preferably with a USG funded agency or NGO.
• Basic understanding of accounting processes and procedures.