Atomic Energy Council (AEC) is a government body established by the Atomic Energy Act Cap. 154 laws of Uganda to regulate peaceful applications of Atomic Energy in the Country and ensure the protection and safety of individuals, society and the environment from the dangers of ionizing radiation.

Job Purpose:

To plan, coordinate, administer and monitor the procurement and disposal functions of the Atomic Energy Council in accordance with the Public Procurement and Disposal of Public Assets Act, Cap. 205, as amended, applicable regulations, including the 2023 regulations, and other relevant government policies and guidelines. The position shall promote transparency, accountability, efficiency, fairness, integrity, regulatory compliance and value for money in the acquisition of goods, works and services and the disposal of public assets.

Minimum Academic and Professional Qualifications:

Applicants must possess:

• At least a Second Class Bachelor's degree in Procurement and Supply Chain Management, Purchasing and Supplies Management, Business Administration (Procurement option), Commerce (Procurement option), or a closely related qualification from a recognised university or institution.
• At least a Chartered Institute of Procurement and Supply (CIPS) Level 5 Advanced Diploma in Procurement and Supply, or an equivalent recognised professional procurement qualification.
• Demonstrable knowledge and understanding of the Public Procurement and Disposal of Public Assets Act, Cap. 205, as amended, and applicable regulations, including the 2023 regulations.

Additional advantages:

• CIPS Level 6 Professional Diploma in Procurement and Supply, or an equivalent recognised advanced professional procurement qualification, particularly for candidates expected to lead the Procurement and Disposal Unit.
• A postgraduate diploma or master's degree in Procurement, Supply Chain Management, Public Procurement Management, Business Administration or a closely related discipline.

Minimum Work Experience:

• At least eight (8) years of relevant professional experience in procurement, supply chain management or contract administration.
• At least three (3) years of experience at senior procurement level or in a position involving comparable responsibility, preferably within a public sector institution.
• Demonstrated practical experience in public procurement planning, competitive bidding, contract administration, procurement reporting and disposal of public assets.
• Demonstrated experience in coordinating procurement processes while observing the statutory separation of responsibilities among the Accounting Officer, Contracts Committee, Procurement and Disposal Unit, evaluation committees and user departments.

Technical Competencies:

The successful candidate must demonstrate competence in:

• Public Procurement and Disposal Legislation: Comprehensive knowledge of the Public Procurement and Disposal of Public Assets Act, Cap. 205, as amended, applicable regulations, including the 2023 regulations, and relevant PPDA guidelines and procedures.
• Procurement Governance and Decision-Making: Clear understanding of the distinct statutory functions, powers and responsibilities of the Accounting Officer, Contracts Committee, Procurement and Disposal Unit, evaluation committees and user departments.
• Procurement planning, budgeting, expenditure forecasting and preparation of procurement plans.
• Preparation of bidding documents, requests for proposals, requests for quotations, technical specifications and evaluation criteria.
• Administration of competitive procurement processes, including bid opening, evaluation coordination, preparation of procurement reports and submission of recommendations to the appropriate approving authorities.
• Contract administration, supplier performance monitoring, contract compliance and management of contractual risks.
• Disposal planning, valuation coordination, disposal procedures, documentation and reporting relating to public assets.
• Procurement risk management, prevention of fraud, management of conflicts of interest and compliance with professional ethical standards.
• Procurement information systems, electronic government procurement platforms and digital records management.
• Procurement performance monitoring, compliance reporting, market research, cost analysis and value-for-money assessment.
• Procurement of specialised technical equipment, laboratory instruments, consultancy services, works and other institutional requirements.

Duties and Responsibilities:

The Senior Procurement Officer shall:

• Coordinate the preparation, consolidation, implementation and periodic review of AEC's annual procurement and disposal plans in accordance with approved budgets and institutional priorities.
• Ensure that procurement and disposal activities are administered in accordance with the Public Procurement and Disposal of Public Assets Act, Cap. 205, as amended, applicable regulations, including the 2023 regulations, and relevant PPDA guidelines.
• Prepare and review bidding documents, requests for quotations, requests for proposals, procurement notices and other procurement documentation.
• Coordinate procurement processes and provide technical and administrative support to duly constituted evaluation committees, the Contracts Committee, user departments and the Accounting Officer, as appropriate.
• Ensure that procurement decisions are referred to the appropriate statutory authorities and that the Senior Procurement Officer does not independently approve bid evaluation outcomes or contract awards where such approval is reserved for another authorised body or officer.
• Facilitate competitive bidding processes and ensure that bids are evaluated fairly, transparently and objectively against predetermined and approved evaluation criteria.
• Coordinate procurement-related contract preparation, maintain contract registers and support user departments in monitoring supplier and contractor performance.
• Coordinate the disposal of public assets in accordance with approved disposal plans, applicable legislation and the decisions of the authorised bodies.
• Maintain complete, accurate and auditable procurement and disposal records, including procurement plans, bidding documents, evaluation reports, approval records, contracts and disposal documentation.
• Monitor procurement expenditure, implementation schedules, contract performance and compliance with approved procurement plans and budgets.
• Identify and recommend measures to mitigate procurement risks, including fraud, conflicts of interest, supplier non-performance, procurement delays and non-compliance.
• Advise management and user departments on applicable procurement and disposal procedures, market conditions, contract administration and value-for-money considerations.
• Coordinate procurement of specialised regulatory equipment, radiation monitoring instruments, laboratory equipment, information technology systems and technical consultancy services required to support AEC's regulatory mandate.
• Prepare and submit periodic procurement and disposal performance reports in accordance with statutory and institutional requirements.
• Coordinate responses to procurement-related audit findings and monitor implementation of approved corrective actions.
• Provide professional guidance, mentoring and capacity-building support to procurement personnel and user departments.
• Promote transparency, integrity, accountability, fair competition and continuous improvement in procurement and disposal processes.
• Perform any other lawful duties assigned by the supervisor that are consistent with the responsibilities of the position.

Behavioural and Managerial Competencies:

• High standards of professional integrity, impartiality and ethical conduct.
• Strong analytical, negotiation and problem-solving skills.
• Effective communication, interpersonal and report-writing skills.
• Sound professional judgement and understanding of institutional accountability.
• Strong planning, organisational and time-management skills.
• Ability to coordinate multidisciplinary teams and work effectively with statutory procurement structures.
• Attention to detail and ability to meet statutory deadlines.

Key Performance Indicators:

Performance shall be assessed against agreed annual targets, including:

• Timely preparation and submission of the annual procurement and disposal plans.
• Percentage of procurement and disposal activities completed within approved timelines.
• Compliance of procurement and disposal transactions with applicable statutory and regulatory requirements.
• Timely preparation and submission of procurement and disposal performance reports.
• Completeness, accuracy and accessibility of procurement and disposal records.
• Timely implementation of assigned procurement-related audit recommendations.
• Demonstrated improvements in procurement efficiency, accountability, transparency and value for money.

• Coordinate the preparation, consolidation, implementation and periodic review of AEC's annual procurement and disposal plans in accordance with approved budgets and institutional priorities.
• Ensure that procurement and disposal activities are administered in accordance with the Public Procurement and Disposal of Public Assets Act, Cap. 205, as amended, applicable regulations, including the 2023 regulations, and relevant PPDA guidelines.
• Prepare and review bidding documents, requests for quotations, requests for proposals, procurement notices and other procurement documentation.
• Coordinate procurement processes and provide technical and administrative support to duly constituted evaluation committees, the Contracts Committee, user departments and the Accounting Officer, as appropriate.
• Ensure that procurement decisions are referred to the appropriate statutory authorities and that the Senior Procurement Officer does not independently approve bid evaluation outcomes or contract awards where such approval is reserved for another authorised body or officer.
• Facilitate competitive bidding processes and ensure that bids are evaluated fairly, transparently and objectively against predetermined and approved evaluation criteria.
• Coordinate procurement-related contract preparation, maintain contract registers and support user departments in monitoring supplier and contractor performance.
• Coordinate the disposal of public assets in accordance with approved disposal plans, applicable legislation and the decisions of the authorised bodies.
• Maintain complete, accurate and auditable procurement and disposal records, including procurement plans, bidding documents, evaluation reports, approval records, contracts and disposal documentation.
• Monitor procurement expenditure, implementation schedules, contract performance and compliance with approved procurement plans and budgets.
• Identify and recommend measures to mitigate procurement risks, including fraud, conflicts of interest, supplier non-performance, procurement delays and non-compliance.
• Advise management and user departments on applicable procurement and disposal procedures, market conditions, contract administration and value-for-money considerations.
• Coordinate procurement of specialised regulatory equipment, radiation monitoring instruments, laboratory equipment, information technology systems and technical consultancy services required to support AEC's regulatory mandate.
• Prepare and submit periodic procurement and disposal performance reports in accordance with statutory and institutional requirements.
• Coordinate responses to procurement-related audit findings and monitor implementation of approved corrective actions.
• Provide professional guidance, mentoring and capacity-building support to procurement personnel and user departments.
• Promote transparency, integrity, accountability, fair competition and continuous improvement in procurement and disposal processes.
• Perform any other lawful duties assigned by the supervisor that are consistent with the responsibilities of the position.

• Public Procurement and Disposal Legislation
• Procurement Governance and Decision-Making
• Procurement planning, budgeting, expenditure forecasting and preparation of procurement plans
• Preparation of bidding documents, requests for proposals, requests for quotations, technical specifications and evaluation criteria
• Administration of competitive procurement processes, including bid opening, evaluation coordination, preparation of procurement reports and submission of recommendations to the appropriate approving authorities
• Contract administration, supplier performance monitoring, contract compliance and management of contractual risks
• Disposal planning, valuation coordination, disposal procedures, documentation and reporting relating to public assets
• Procurement risk management, prevention of fraud, management of conflicts of interest and compliance with professional ethical standards
• Procurement information systems, electronic government procurement platforms and digital records management
• Procurement performance monitoring, compliance reporting, market research, cost analysis and value-for-money assessment
• Procurement of specialised technical equipment, laboratory instruments, consultancy services, works and other institutional requirements
• Strong analytical, negotiation and problem-solving skills
• Effective communication, interpersonal and report-writing skills
• Sound professional judgement and understanding of institutional accountability
• Strong planning, organisational and time-management skills
• Ability to coordinate multidisciplinary teams and work effectively with statutory procurement structures
• Attention to detail and ability to meet statutory deadlines

• At least a Second Class Bachelor's degree in Procurement and Supply Chain Management, Purchasing and Supplies Management, Business Administration (Procurement option), Commerce (Procurement option), or a closely related qualification from a recognised university or institution.
• At least a Chartered Institute of Procurement and Supply (CIPS) Level 5 Advanced Diploma in Procurement and Supply, or an equivalent recognised professional procurement qualification.
• Demonstrable knowledge and understanding of the Public Procurement and Disposal of Public Assets Act, Cap. 205, as amended, and applicable regulations, including the 2023 regulations.
• CIPS Level 6 Professional Diploma in Procurement and Supply, or an equivalent recognised advanced professional procurement qualification, particularly for candidates expected to lead the Procurement and Disposal Unit.
• A postgraduate diploma or master's degree in Procurement, Supply Chain Management, Public Procurement Management, Business Administration or a closely related discipline.