Background

The Joint Clinical Research Centre (JCRC) is an indigenous medical organization that was established in 1991 as a limited liability not-for-profit Joint-venture between the Uganda Ministry of Health (MoH), Ministry of Defense and Makerere University Medical School (now Makerere University College of Health Sciences). JCRC is located on plot 101 Lubowa Hill Off Entebbe Road P.O. Box 10005 Kampala. Joint Clinical Research Centre (JCRC) seeks to recruit competent, dynamic, motivated and innovative candidates for the following positions;

Job Purpose

The Senior Procurement Officer is responsible for overseeing and managing the procurement process within the Project. She/he will be responsible for procuring goods and services that align with the organization’s objectives while ensuring strict compliance with procurement policies and procedures and will be the key driver of strategic sourcing, supplier relationship management, contract negotiation, and cost-effective procurement practices.

Qualifications and Experience

• A Bachelor of Procurement and Logistics Management or Bachelor of commerce, Business Administration or any other business-related field.
• 5+ years’ practical experience in the field of Procurement and Supply management preferably with an INGO, with demonstrable knowledge of Public Procurement Laws of Uganda PPDA and DOD guidelines and regulations.
• Completed or pursuing CIPS
• Basic knowledge of Accounting, proficiency in Excel and Navision or other ERPs is an added advantage
• Thorough knowledge of procurement principles and procedures and attention to detail
• A high degree of integrity and confidentiality
• Ability to handle multiple tasks and meet deadlines
• The incumbent must possess excellent communication, team working and good interpersonal skills

• Preparing procurement documentation such as Requests for Quotations (RFQs), Requests for Proposals (RFPs), and tenders.
• Source, evaluate, and select suppliers based on quality, cost, and delivery performance.
• Plan, organize and lead the bid solicitation process including drafting, analysing and issuing of request for quotations among others, and developing bid evaluation criteria.
• Monitoring and tracking the procurement process from initiation to completion to ensure timely delivery of goods and services.
• Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships.
• Reviewing purchase terms and conditions; negotiating vendor purchase orders and contracts.
• Generating purchase orders, maintaining accuracy of purchasing and inventory systems and records
• Preparing and managing the procurement budget, working with other departments to identify procurement needs and prioritizing procurement activities.
• Monitoring vendor progress on purchase order and contracts in process; verifying quality of service provided and adherence to contract terms.
• Ensuring compliance with procurement policies and procedures, including maintaining proper documentation of procurement processes.
• Create and maintain procurement records, including electronic records ensuring accuracy and integrity of data through regular report generation, review and update of data
• Plan, coordinate and manage the disposal of all project obsolete items
• Resolving any disputes or issues with suppliers.
• Monitor supplier performance and implement corrective actions when necessary.
• Serve as the key liaison between suppliers and internal stakeholders.
• On-time supplier delivery rate/Delivery follow ups.
• Monitor procurement budget spending and report variances to the Procurement Manager.
• Ensure compliance with JCRC procedures, government obligatory regulations and DOD/ donor guidelines.
• Ensure all auditable procurement and disposal documents are attached on file.
• Support monthly vendor business reconciliations and avail monthly reports
• Maintain and update supplier databases and records.
• Perform any other task as per management request.

• Thorough knowledge of procurement principles and procedures and attention to detail
• A high degree of integrity and confidentiality
• Ability to handle multiple tasks and meet deadlines
• Excellent communication, team working and good interpersonal skills

• A Bachelor of Procurement and Logistics Management or Bachelor of commerce, Business Administration or any other business-related field.
• 5+ years’ practical experience in the field of Procurement and Supply management preferably with an INGO, with demonstrable knowledge of Public Procurement Laws of Uganda PPDA and DOD guidelines and regulations.
• Completed or pursuing CIPS
• Basic knowledge of Accounting, proficiency in Excel and Navision or other ERPs is an added advantage