Background to the Assignment

The specific purpose of the position is to support the implementation of effective and efficient operational, financial and compliance activities to deliver Climate Smart Jobs – Market Development in accordance with contractual obligations, company policies, Group Standard Operating Procedures (SOPs) and Guidelines, and client rules and regulations. The team is responsible for programme financial management and compliance under the leadership of Project Director and management of the Team Leader.

Objectives of the Assignment

CSJ requires the services of a suitably qualified and experienced Consultant to provide financial management support to the Finance Manager

Scope of Work

The preferred Consultant will deliver the following responsibilities:

Project Management

1. Financial Accounting and Management

• Participate in the day-to-day financial transactions of CSJ including payments and other transactions.
• Process payment requisitions and the corresponding payment vouchers and follow up on the approval process to ensure that payments are disbursed on time.
• Maintain an up-to-date record of the financial transactions in the Field Voucher templates ensuring that correct account codes are assigned.
• Ensure that all transactions are safely filed on CSJ’s SharePoint in an easy to access order.
• Conduct weekly bank and petty cash reconciliations.
• Review staff and grantees accountabilities ensuring that they are compliant with the Palladium policies and procedures.
• Review vendor reconciliation statements prepared by the Operations Officers and ensure that the debtors and creditors accounts are up to date.
• Review and reconcile payment trackers for grantees.
• Prepare staff and partners advance statements monthly and follow up to ensure that staff and partners with cash advances submit accurate and timely accountability.
• File and process Withholding Tax (WHT) Returns monthly.
• Ensure the Palladium and donor policies are complied with by all staff and partners.

2. Financial Planning and budgeting

• Consolidate budgets and forecasts from the Project Team monthly.
• Monitor and track budgets/forecasts and prepare variance reports monthly.
• Ensure petty cash expenditures are adequately authorised, approved and supported.
• Ensure project issues and risks are logged, monitored, reported on, managed and mitigated, and escalate risks and issues to corporate/project leadership, as required.
• In collaboration with Internal Audit Systems Review, conduct periodic compliance checks on processes and Internal controls.

3. Financial Reporting and Audit Management

• Carry out end of month adjustments to ensure that all transactions are posted and ledgers reconciled
• Support the Finance Manager in preparing annual institutional final accounts

Client Relationship Management

• Support the monitoring and maintenance of compliance.
• Liaise with and respond to request from clients.
• Support project advocacy with internal and external stakeholders.
• Train staff and partners on good financial management practices.
• Keep safe custody of any physical, or financial assets assigned to you and always maintain confidentiality.

Procurement & Sub-Contractor Management

• Review and ensure quality of field procurement, ensuring compliance with company internal controls, anti-corruption and due diligence processes.
• Coordinate the processing of service provider invoices.
• Review the monthly fuel reports prepared by the Operations officers and ensure fuel is expensed
• Ensure asset management procedure are undertaken and conduct spot checks.

Other tasks

• Assist in the provision of data to enable research and analysis within CSJ.
• Perform any other tasks as directed by the Finance Manager.

Deliverables

The Temporary Finance Officer will deliver the following in execution of the Scope of Work:

• Weekly field vouchers- both bank and petty cash reconciliations.
• Transactions with full supporting documents filed and uploaded on SharePoint.
• Timely processing of payments.
• Timely review of both staff and partners’ accountabilities.
• Timely filing of WHT Returns.
• Staff advance statements prepared and shared.
• Vendor reconciliation statements attached to each payment voucher.
• Monthly Budget and forecast variance report.

Reporting

The Temporary Finance Officer will report to the Finance Manager.

Required Competencies

The preferred candidate will exhibit the following competencies:

• Achieve Results: Sets and aligns challenging, achievable objectives in performance of tasks having lasting impact.
• Think Innovatively: Proactively mitigate potential risks, develop new ideas to solve complex problems.
• Learn Continuously: Create opportunities to help teams expand horizons, diversify experiences.
• Adapt with Agility: Proactively initiate and champion change, manage multiple competing demands.
• Act with Determination: Think beyond immediate task/barriers and take action to achieve greater results.
• Engage and Partner: Politically savvy, navigate complex landscape, champion wider collaboration.

Required Skills and Experience

• A bachelor’s degree majoring in Accounting and Finance, Business Administration or its equivalent.
• At least Part II professional qualification such as ACCA/CPA.
• At least 3years relevant working experience with an International NGO and FCDO.
• Advanced knowledge and hands-on experience in using Spreadsheets particularly MS Excel.
• In-depth understanding of IFRS standards, Knowledge of corporate governance principles and best practices.
• Strong conceptual understanding and appreciation of project accounting and operational management.
• Proven budget development and oversight experience.
• Knowledge of tax and other compliance implications.
• Attention to detail with analytical skills.

Assignment Timeline

November 24th, 2025 up to February 28th, 2026, with a possibility of an extension.

• Participate in day-to-day financial transactions, including payments.
• Process payment requisitions and vouchers, ensuring timely disbursements.
• Maintain up-to-date financial records with correct account codes.
• File all transactions on CSJ's SharePoint for easy access.
• Conduct weekly bank and petty cash reconciliations.
• Review staff and grantees' accountabilities for compliance.
• Review vendor reconciliation statements and ensure debtor/creditor accounts are current.
• Reconcile payment trackers for grantees.
• Prepare monthly staff and partner advance statements and follow up on accountability.
• File and process monthly Withholding Tax (WHT) Returns.
• Ensure compliance with Palladium and donor policies.
• Consolidate monthly budgets and forecasts from the Project Team.
• Monitor budgets/forecasts and prepare monthly variance reports.
• Ensure proper authorization and support for petty cash expenditures.
• Log, monitor, and manage project issues and risks, escalating as needed.
• Conduct periodic compliance checks on processes and internal controls.
• Carry out end-of-month adjustments and ledger reconciliations.
• Support the Finance Manager in preparing annual institutional final accounts.
• Monitor and maintain compliance.
• Liaise with and respond to client requests.
• Support project advocacy with internal and external stakeholders.
• Train staff and partners on good financial management practices.
• Maintain safe custody of physical and financial assets and ensure confidentiality.
• Review field procurement for compliance with internal controls and due diligence.
• Coordinate processing of service provider invoices.
• Review monthly fuel reports and ensure proper expensing.
• Conduct spot checks and ensure asset management procedures are followed.
• Assist in providing data for research and analysis within CSJ.
• Perform any other tasks as directed by the Finance Manager.

• Advanced knowledge and hands-on experience in using Spreadsheets particularly MS Excel.
• In-depth understanding of IFRS standards, Knowledge of corporate governance principles and best practices.
• Strong conceptual understanding and appreciation of project accounting and operational management.
• Proven budget development and oversight experience.
• Knowledge of tax and other compliance implications.
• Attention to detail with analytical skills.

• A bachelor’s degree majoring in Accounting and Finance, Business Administration or its equivalent.
• At least Part II professional qualification such as ACCA/CPA.
• At least 3 years relevant working experience with an International NGO and FCDO.