Summary
Date Posted: Friday, September 30, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
General Position Summary
Working in the Finance Department under the direct supervision of Sub-award Finance Coordinator, the Sub-award Finance Officer is responsible for sub grants management, monitoring and reporting and compliance with donor regulations and Mercy Corps regulations. He/she is also responsible for tracking sub grants and sub grantee requirements and for maintaining all sub grants and contracts financial files.

Essential Job Responsibilities
1. Conduct sub grants pre-award assessments and recommends for substantial involvements and compliance requirements and modifications to the sub grant agreement and/or monitoring plan to lessen financial and compliance risks.
2. Follow up, collect and review sub grantees financial reports and fund requests, keep up-to-date records and report all sub grantees financial status. Review sub grantees financial reports for correctness, completeness, timeliness and compliance.
3. Perform sub grantee monitoring visit for financial and programmatic deliverables review or audit and report findings with recommendation to the supervisor communicate agreed upon findings to the sub grantees and follow up its implementation.
4. Handle sub grants close-outs ensuring that all requirements of the sub grant agreement have been met and that sub grant funds have been properly settled.
5. Follow up all grant compliance issues and document all required information.
6. Create a sub award card navigator and update all milestones and expenditure in navigator.
7. Closely monitor sub grants to ensure that sub grantees are not overspent.
8. Maintain sub grantees tracker and update monthly. Share the updated tracker and list.
9. Maintain sub grant files and ensure they are well labeled, fully updated with all contracts, submitted reports, governing clauses and all other relevant documents.
10. Any other tasks to be assigned by the supervisor.
Supervisory Responsibility: None
Accountability
Reports Directly To: Sub-award Finance Coordinator
Works Directly With: Governance Manager, Partnership and Compliance Advisor, COP, Partnership and Capacity building Officers, Partnership and Capacity Building Team leader, Finance Team and Sub-award Team.

Knowledge, Experience and Skills
• Bachelor’s degree in Accounting or Finance is required.
• 2+years’ experience in Grants, Subawards and Financial management and accounting and 2+year’s supervisory experience.
• Strong management Skills, Technical & Supervisory Skills and experience required.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
• Strong knowledge of, and experience in donor regulations, and management of sub grants required.
• Adequate understanding of donor rules and regulations is required.
• International NGO/PVO experience required.
• Demonstrated experience and skill with financial reports preparation and presentation and proven ability to translate technical financial data into informative reports.
• Advanced computer skills in MS Office programs, particularly Excel and accounting software experience.
• Excellent oral and written English skills
• Willing to travel regularly to Mercy Corps and sub grantees field offices and project sites approximately 50%.

Success Factors
An ability to support programmatic objectives with timely and meaningful financial information is essential. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
Ongoing Learning
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
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