Description

Reports to: Logistics & Supply Chain Manager

Type of Contract: Fixed Term

Duty Station: Kampala

Supervisory Authority Over: Senior Procurement & Supply Chain Officer

Job Purpose:

Assist management to fulfill entire procurement and supply chain responsibilities. Responsible to manage a team of procurement and supply chain staff, looking after procurement categories; Marketing services, Fleet services, Tools & Equipment and Utilities.

Duties and Responsibilities:

• Monitoring the work delegated to the team. Guide them to avoid delays in work. Solve Problems during operational activities. Focus on time management.
• Monitor purchase requisition delegated to team to complete within SLA.
• Solve problems the team faces in their roles.
• Train the team on pre-requisite tools like ERP, Excel, reporting, presentations, etc.
• Review work being submitted by team for management’s approval to correct mistakes, increase accuracy and improve work quality.
• Responsible for procurement of goods and services related to assigned procurement categories to team.
• Evaluate vendors’ quotations to ensure that they are in line with the technical and commercial specifications required for the project.
• Advise internal and external stakeholders on issues regarding purchasing Terms & Conditions.
• Ensure on time delivery of all issued purchase orders by team.
• Deliver cost efficiency & savings through effective negotiation & market opportunities in assigned domain.
• Negotiate with vendors to reduce cost and get maximum benefits for organization.
• Existing vendors rationalization based on their evaluation.
• Seek new vendors through market intelligence/ visits to bring efficiency & effectiveness.
• Regularly review supplier performance vis-a’-vis their prices & delivery performance.
• Meet end users to understand their requirements, suggest improvements and update upon on-hand jobs related to them.
• Guide end users in ERP related procurement activities like PR creation, approval hierarchies’ knowledge, new item/ service creation, price change of service items and make service notes to close the PO, etc.
• Supplier relationship management (SRM)
• Conduct Internal and External Audit
• Provide documentary proofs in audit and provide management response in case of findings.
• Risk assessment
• Attend audit meetings
• Standard Operating Procedure Review
• Development and revisions of Standard Operating Procedures (SOP) in response to audit findings, for improvement of the documentation and efficient procedures.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in Procurement & Supply Chain Management. Master’s degree in the same field is preferred.
• Previous experience (10+ years) at the level of a Deputy Supply Chain Manager in pharmaceutical or related industry.
• Experience in warehousing, stores management, international logistics systems and local procurement laws are highly desirable.
• Demonstrated experience in Quality Management Systems (QMS).
• Familiarity with pharmaceutical regulations and guidelines, such as Good Manufacturing Practices (GMP) and International Council for Harmonisation (ICH) guidelines.
• Internal Audit Training/Certification will be an added advantage.

KEY COMPETENCIES

Technical Skills

• Excellent procurement & vendor management skills
• Good Computer Skills
• MS Excel Skills
• ERP Skills

Management Skills

• Team Management
• Communication Skills
• Negotiation Skills

Key Attributes

• Responsiveness
• Responsible
• Market Knowledge
• Problem Solving

Notes

Note 1: Only shortlisted candidates will be contacted for interviews. Microhaem Scientifics is an equal opportunity employer.

Note 2: Applicants who were unsuccessful in the previous recruitment process for this role are encouraged not to apply.

• Monitoring the work delegated to the team. Guide them to avoid delays in work. Solve Problems during operational activities. Focus on time management.
• Monitor purchase requisition delegated to team to complete within SLA.
• Solve problems the team faces in their roles.
• Train the team on pre-requisite tools like ERP, Excel, reporting, presentations, etc.
• Review work being submitted by team for management’s approval to correct mistakes, increase accuracy and improve work quality.
• Responsible for procurement of goods and services related to assigned procurement categories to team.
• Evaluate vendors’ quotations to ensure that they are in line with the technical and commercial specifications required for the project.
• Advise internal and external stakeholders on issues regarding purchasing Terms & Conditions.
• Ensure on time delivery of all issued purchase orders by team.
• Deliver cost efficiency & savings through effective negotiation & market opportunities in assigned domain.
• Negotiate with vendors to reduce cost and get maximum benefits for organization.
• Existing vendors rationalization based on their evaluation.
• Seek new vendors through market intelligence/ visits to bring efficiency & effectiveness.
• Regularly review supplier performance vis-a’-vis their prices & delivery performance.
• Meet end users to understand their requirements, suggest improvements and update upon on-hand jobs related to them.
• Guide end users in ERP related procurement activities like PR creation, approval hierarchies’ knowledge, new item/ service creation, price change of service items and make service notes to close the PO, etc.
• Supplier relationship management (SRM)
• Conduct Internal and External Audit
• Provide documentary proofs in audit and provide management response in case of findings.
• Risk assessment
• Attend audit meetings
• Standard Operating Procedure Review
• Development and revisions of Standard Operating Procedures (SOP) in response to audit findings, for improvement of the documentation and efficient procedures.

• Excellent procurement & vendor management skills
• Good Computer Skills
• MS Excel Skills
• ERP Skills
• Team Management
• Communication Skills
• Negotiation Skills
• Responsiveness
• Responsible
• Market Knowledge
• Problem Solving

• Bachelor’s degree in Procurement & Supply Chain Management. Master’s degree in the same field is preferred.
• Previous experience (10+ years) at the level of a Deputy Supply Chain Manager in pharmaceutical or related industry.
• Experience in warehousing, stores management, international logistics systems and local procurement laws are highly desirable.
• Demonstrated experience in Quality Management Systems (QMS).
• Familiarity with pharmaceutical regulations and guidelines, such as Good Manufacturing Practices (GMP) and International Council for Harmonisation (ICH) guidelines.
• Internal Audit Training/Certification will be an added advantage.