Background information about the job or company

We are seeking a highly organized and detail-oriented Executive Assistant to support the operations of an organisation dedicated to land administration and management in Uganda.

Preferred Profile:

• Female candidate, aged 27–37 (preferred).
• Strong understanding of land tenure, land rights, or land administration issues in Uganda.
• Tech-savvy: proficient in MS Office, virtual meeting platforms, and digital scheduling/document tools.
• Excellent written and verbal communication skills.
• Discreet, professional, and able to manage sensitive information.

Responsibilities or duties

Key Responsibilities:

• Manage the executive's calendar, meetings, and travel arrangements.
• Draft, proofread, and format correspondence, reports, and briefing notes.
• Coordinate with government offices, partners, and stakeholders on land-related matters.
• Prepare agendas, minutes, and follow-up action items for meetings.
• Organize and maintain project files, records, and documentation.
• Support logistics for field visits, workshops, and stakeholder engagements.
• Handle confidential information with discretion.
• Conduct basic research and compile briefing materials on land policy matters.
• Manage incoming communications and prioritize requests.

Qualifications or requirements

Qualifications:

Bachelor's degree in a relevant field (Law, Public Administration, Social Sciences, or related).

Experience needed

• 3+ years' experience in an executive assistant or similar administrative role.
• Familiarity with Uganda's land governance context is an added advantage.

• Manage the executive's calendar, meetings, and travel arrangements.
• Draft, proofread, and format correspondence, reports, and briefing notes.
• Coordinate with government offices, partners, and stakeholders on land-related matters.
• Prepare agendas, minutes, and follow-up action items for meetings.
• Organize and maintain project files, records, and documentation.
• Support logistics for field visits, workshops, and stakeholder engagements.
• Handle confidential information with discretion.
• Conduct basic research and compile briefing materials on land policy matters.
• Manage incoming communications and prioritize requests.

• Proficiency in MS Office
• Proficiency in virtual meeting platforms
• Proficiency in digital scheduling/document tools
• Excellent written communication skills
• Excellent verbal communication skills
• Discretion
• Professionalism
• Ability to manage sensitive information
• Research skills

• Bachelor's degree in Law, Public Administration, Social Sciences, or related field
• 3+ years' experience in an executive assistant or similar administrative role
• Strong understanding of land tenure, land rights, or land administration issues in Uganda (preferred)
• Familiarity with Uganda's land governance context (added advantage)