Summary
Date Posted: Wednesday, June 14, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Key Roles and responsibilities
• Act as administrative assistant in the Executive's office
• Manage the office of the General Manager and Deputy General Manager
• Focal point of contact for the Executive’s office for staff
• Managing the Executive's calendars and schedules
• Screening callers and arranging appointments, meetings, conferences and events.
• Handle the GM's visitors in a courteous manner
• Handling sensitive information with confidentiality.
• Assisting the Executives in the preparation of documents, presentations for various meetings and ensure his attendance.
• Design, establish and maintain a management information system, including
• physical and electronic files in the Executive's office.
• Operate office equipment including copiers, facsimile machines and computers, input and retrieve data and text;
• Organize and maintain disk storage and filing.
• Ensures preparation and dispatch of all incoming and outgoing mails as well as confidential documents.
• Plan and control requisition, supplies and stores to ensure availability when required for the General Manager's office.
• Arrange and prepare travelling, itinerary and protocols for foreign and local trips for the General Manager.
• Co-ordinates and provides logistics support for the Corporate
• Management, Group visiting personnel as well as External Consultants.
• Maintain close contact with the Head Quarters, particularly DIG Afrique
• to ensure appropriate sharing of information and smooth interface
• Develop and maintain good relationship with counterparts (executive Assistants) in the offices of Authorities, Partners, Embassies and Other institutions

Accountabilities;
• Assists the General Manager and the Deputy General Manager in the management of corporate issues in order to ensure that the company has a good projection at all times
• To ensure the smooth running of the Executive’s office in an orderly manner.
• Protect Company's information and assets.

Key qualifications and competencies:
• University Degree.
• Experience of working in multicultural environment.
• Good administrative and organizational skill with experience of at least 9 years
• Good knowledge of staff and company policies and procedures
• Computer Literacy


Work Hours: 8

Experience in Months: 108

Level of Education: Bachelor Degree

Job application procedure

All candidates who meet the criteria outlined as above are encouraged apply under the job vacancy “QSSU-EACOP-EA EXECUTIVE ASSISTANT"


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