Summary
Date Posted: Thursday, February 09, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Duties
1. Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
2. Assist in processing local staff members¿ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
3. Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
4. Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
5. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
6. Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
7. Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
8. Initiate routine correspondence on HR matters for the authorizing officer¿s approval.
9. Perform other related duties as required.

Minimum Qualifications
1. Education & Professional Work Experience
2. Years of Experience / Degree Level
3. For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher


Desirable
1. Field experience with UNHCR and/or with other humanitarian organizations is an asset.
2. Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
3. High IT affinity and working experience of ERP systems.

Functional Skills
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
1. IT-Computer Literacy
2. IT-Enterprise Resource Planning (ERP)


Language Requirements
1. For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
2. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
3. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.


Additional Qualifications
Skills
IT-Computer Literacy, IT-Enterprise Resource Planning (ERP), UN-UN/UNHCR Administrative Rules, Regulations and Procedures


Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Job application procedure

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