Background information about the job or company

Human Capital Business Solutions Ltd is a Boutique HR Advisory Firm that specializes in strategic HR Consulting, Talent Acquisition & Development, Risk Management and Business Process Outsourced Services with our Headquarters based in Uganda and Country Office in Tanzania.

Our client is a specialized rehabilitation hospital established in 2009 as a local NGO with the major objective of providing high quality rehabilitation and surgical services to people with disabilities in Uganda is looking for a competent and experienced Head of Finance to be based in Kampala, Uganda

Position Overview

Oversee and control the financial services of the entity. To ensure efficient processes, finance organization, cost efficiency, revenue maximization and cash collection. Identify trends, process improvements and provide a comprehensive analysis of the business on a regular basis.

Support the CEO in the achievement of the business plan and budget for the entity

Responsibilities or duties

• Responsible for overall leadership of the finance department strategy and finance staff.
• Role holder will be responsible for financial planning, management and control, encompassing statutory, regulatory and financial reporting
• Strengthening the control environment to ensure the integrity of all financial information, managing, and planning for the Hospital’s tax exposure versus sustainability from a compliance and risk perspective.
• Prepare and regularly monitor Hospital Annual Budget and budget applications for the Board/ project/donor approval and make call-up for funds from the Funding institutions.
• Oversee the management of Stores function, maintain proper and updated record of hospital assets (fixed and movable) inclusive of monetary value of stocks, fixed assets.
• Supervise day today finance and accounting activities of Hospital by:
  • Ensuring that daily/monthly reconciliations are done for cash at hand, at bank, debtors, creditors, donation points and other subsidiary accounts.
  • Providing periodic cash flow projections and offer timely/appropriate financial advice to the CEO, Senior Management Team (SMT) and the Board.
  • Follow-up on debtors, invoicing of all partner organizations and making sure that all creditors’ bills are settled promptly.
  • Directly supervise, mentor and train the Finance team; appraise them and including staff of the outsourced billing service provider to ensure maximum control over internal revenue generation.
  • Supervise regular processing and monitoring of payroll, ensure that statutory deductions and returns are prepared and submitted within the set time limits.
  • Oversee the preparation of claims for transit services (recoverable, employee claims, and special projects/programs)
  • Ensure regular (monthly and quarterly) financial reports are prepared and submitted in a timely manner; compile comprehensive quarterly/annual financial reports and analyses to the key stakeholders (donors, the senior management team and the Board).
  • Facilitate the work of the Internal and External Auditors by facilitating regular audit exercises and providing all the relevant information.
  • Ensure that the organization adheres to sound financial management processes based an approved financial management manual that incorporates industry best practices.
  • Ensure that the Finance Team has high ethical and professional standards that enhance the confidence and trust of all key stakeholders.
  • Address all internal and external audit queries and recommendations in a timely manner; ensuring that they do not recur in subsequent audit reports.
  • Establish a robust system for managing creditors and debtors to minimize risk to Hospital and maximize revenue.
  • Ensure that national fiscal regulations and International Financial Reporting Standards (IFRS) are adhered to.
  • Facilitate the procurement processes.
  • Support organization committees (such as Finance Committee, Fundraising, Procurement, etc.) to execute their mandates.
  • Actively participate in the management of the organization as part of the SMT member.
  • Ensure that the asset Register is updated all the time.
  • Any other roles as shall be assigned by the immediate supervisor and the Board Finance Committee.

Qualifications or requirements

• A Bachelor’s Degree in Commerce/ Business Administration (Accounting option)
• MBA - Accounting/Finance and MSC – Accounting/Finance.
• A professional qualification in accounting preferably ACCA,CIMA,CFA,CPA (U)
• Membership with a professional accounting body
• Ability to analyse financial data
• Excellent communication, presentation and social skills.
• Unflustered personality of outstanding integrity record, professional and ethical background

Experience needed

• 8 years’ post certification professional experience in finance and accounting in a reputable organization.

Knowledge and Skills

• Leadership skills
• Analytical and organizational skills
• Financial management skills
• Understanding of standard costing
• Sound understanding of public-private partnership
• Communication, presentation and interpersonal skills with a good understanding of cultural diversity.
• Computer skills and practical experience with ICT productivity solutions at both personal (Microsoft packages, e.g., MSWord, Excel, PowerPoint, Internet) and enterprise level (Enterprise Resource Planning)

Other Key Attributes

• Drive for Improvement:
  • Is focused on the goal of service improvement and resists being side tracked.
  • Invests sustained effort in making a significant impact on improvement within the organization and across the whole healthcare community.
  • Works in such a way as to leave a legacy of improved services.
• Personal Integrity:
  • Demonstrates a real commitment to working with, involving and consulting patients and other stakeholders in decisions about service delivery and improvement.
  • Acts as a role model for such an approach even where this results in challenges to how things are done.
• Self-belief:
  • Draws upon own relevant experience and is positive about own ability to succeed.
  • Is able to maintain and communicate optimism about achieving goals even when the going is tough.
• Self-management:
  • Able to take conscious steps to manage self under pressure – creating time for reflection and support for self and others.
  • Able to manage own energy and pace efforts.
  • Recognize others’ anxieties and problems – encourage them to find ways of dealing constructively with stress.
  • Able to absorb and deal constructively with criticism and seek support as necessary.
• Drive for results:
  • Invests effort in making a quality difference to how services are planned and delivered.
  • Understands the need to work collaboratively with internal and external stakeholders to achieve positive outcomes for patients.
  • Makes own experience and expertise available to the wider health and social care system.
  • Demonstrates openness to learning from others and improving services for the greater good.
• Empowering Others:
  • Deliberately lets others take the lead and credit by stepping to one side to grow their capability and confidence.
  • Actively promotes the role of stakeholders and patients in shaping services and influencing decisions about services.
  • Coaches others, challenging and asking questions to help them work out answers for themselves.
• Assessing the Future:
  • Looks to the future and is able to see and act on opportunities.
  • Uses a range of innovative approaches to progressing a situation.
  • Uses a detailed understanding of the broader trends in health improvement/service delivery to innovate.
• Leading Change Through People:
  • Communicates the vision and brings it alive – describes what the future needs to look like in terms of service improvement and modernization which gives people a sense that change is achievable and that their contribution matters.

Physical, Mental, Emotional and Environmental Demands of the Job

This role requires a high level of confidentiality; emotional sensitivity, mental concentration and attention to detail to ensure reliable and accurate stories are told and reported.

You may be required to deal with sensitive patient situations or information and customer care issues; including resolving conflict relating to patients, media, and donor or staff relations/ stakeholders.

You may sometimes be required to work off premises and outside of normal working hours or days.

• Responsible for overall leadership of the finance department strategy and finance staff.
• Role holder will be responsible for financial planning, management and control, encompassing statutory, regulatory and financial reporting
• Strengthening the control environment to ensure the integrity of all financial information, managing, and planning for the Hospital’s tax exposure versus sustainability from a compliance and risk perspective.
• Prepare and regularly monitor Hospital Annual Budget and budget applications for the Board/ project/donor approval and make call-up for funds from the Funding institutions.
• Oversee the management of Stores function, maintain proper and updated record of hospital assets (fixed and movable) inclusive of monetary value of stocks, fixed assets.
• Supervise day today finance and accounting activities of Hospital by:
• Ensuring that daily/monthly reconciliations are done for cash at hand, at bank, debtors, creditors, donation points and other subsidiary accounts.
• Providing periodic cash flow projections and offer timely/appropriate financial advice to the CEO, Senior Management Team (SMT) and the Board.
• Follow-up on debtors, invoicing of all partner organizations and making sure that all creditors’ bills are settled promptly.
• Directly supervise, mentor and train the Finance team; appraise them and including staff of the outsourced billing service provider to ensure maximum control over internal revenue generation.
• Supervise regular processing and monitoring of payroll, ensure that statutory deductions and returns are prepared and submitted within the set time limits.
• Oversee the preparation of claims for transit services (recoverable, employee claims, and special projects/programs)
• Ensure regular (monthly and quarterly) financial reports are prepared and submitted in a timely manner; compile comprehensive quarterly/annual financial reports and analyses to the key stakeholders (donors, the senior management team and the Board).
• Facilitate the work of the Internal and External Auditors by facilitating regular audit exercises and providing all the relevant information.
• Ensure that the organization adheres to sound financial management processes based an approved financial management manual that incorporates industry best practices.
• Ensure that the Finance Team has high ethical and professional standards that enhance the confidence and trust of all key stakeholders.
• Address all internal and external audit queries and recommendations in a timely manner; ensuring that they do not recur in subsequent audit reports.
• Establish a robust system for managing creditors and debtors to minimize risk to Hospital and maximize revenue.
• Ensure that national fiscal regulations and International Financial Reporting Standards (IFRS) are adhered to.
• Facilitate the procurement processes.
• Support organization committees (such as Finance Committee, Fundraising, Procurement, etc.) to execute their mandates.
• Actively participate in the management of the organization as part of the SMT member.
• Ensure that the asset Register is updated all the time.
• Any other roles as shall be assigned by the immediate supervisor and the Board Finance Committee.

• Leadership skills
• Analytical and organizational skills
• Financial management skills
• Understanding of standard costing
• Sound understanding of public-private partnership
• Communication, presentation and interpersonal skills with a good understanding of cultural diversity.
• Computer skills and practical experience with ICT productivity solutions at both personal (Microsoft packages, e.g., MSWord, Excel, PowerPoint, Internet) and enterprise level (Enterprise Resource Planning)

• A Bachelor’s Degree in Commerce/ Business Administration (Accounting option)
• MBA - Accounting/Finance and MSC – Accounting/Finance.
• A professional qualification in accounting preferably ACCA,CIMA,CFA,CPA (U)
• Membership with a professional accounting body
• Ability to analyse financial data
• Excellent communication, presentation and social skills.
• Unflustered personality of outstanding integrity record, professional and ethical background