Nation Media Group (‘NMG’) is Uganda’s most influential media house with operations in print, broadcast and digital media, which attract and serve unparalleled audiences in the country and region. We are committed to creating value for our stakeholders and positively influencing society by providing content that informs, educates, and entertains.

We are looking for a qualified, experienced and result oriented professional to fill the following vacancy.

JOB PURPOSE:

To handle all basic administrative aspects in the assigned/allocated office premises/sections for purposes of ensuring smooth running of these areas.

MAIN RESPONSIBILITIES:

• To clean the allocated areas and the surroundings daily and ensure that all waste baskets are emptied and the area is always clean.
• Ensure that Managers are catered for, that is, preparing water for tea and refilling the flasks, and ensuring availability of beverage ingredients at all times.
• Attend promptly to all messages in the out-tray and make sure they reach their destination by obtaining acknowledgement of receipt, particularly for external outgoing mail.
• Handle all deliveries, postings, faxing of all documents, record and report the results promptly.Report to the Senior Office Manager any breakages or system breakdowns, e.g water, power and drainage.
• Ensure that all documents entrusted to you are kept confidential and filed properly in the right files.
• Requisition for stationary through the responsible department and any other commodities needed by the office through the Bureau Chief or Senior Office Manager and ensure that what is required is got in time and delivered diligently.
• Distribute newspapers to right people/offices.Ensure that you check at the reception for in-coming mail and deliver them to their destinations.

QUALIFICATIONS & EXPERIENCE:

• Academic: Ordinary Level or Its Equivalent
• Professional: None.
• Experience: Two years working experience is recommended.

CORE COMPETENCIES

• Good communication skills
• Good interpersonal skills
• High personal standards
• Good planning and organizing skills
• Time management skills
• High level of commitment to work

• To clean the allocated areas and the surroundings daily and ensure that all waste baskets are emptied and the area is always clean.
• Ensure that Managers are catered for, that is, preparing water for tea and refilling the flasks, and ensuring availability of beverage ingredients at all times.
• Attend promptly to all messages in the out-tray and make sure they reach their destination by obtaining acknowledgement of receipt, particularly for external outgoing mail.
• Handle all deliveries, postings, faxing of all documents, record and report the results promptly.Report to the Senior Office Manager any breakages or system breakdowns, e.g water, power and drainage.
• Ensure that all documents entrusted to you are kept confidential and filed properly in the right files.
• Requisition for stationary through the responsible department and any other commodities needed by the office through the Bureau Chief or Senior Office Manager and ensure that what is required is got in time and delivered diligently.
• Distribute newspapers to right people/offices.Ensure that you check at the reception for in-coming mail and deliver them to their destinations.

• Good communication skills
• Good interpersonal skills
• High personal standards
• Good planning and organizing skills
• Time management skills
• High level of commitment to work

• Ordinary Level or Its Equivalent