Description

Job title: Project Accountant (01 position)

Reports to: Finance Officer

Purpose of the Role.

The project accountant is responsible for tracking project budgets, processing project-related transactions, and financial reporting & compliance in line with donor and organization guidelines.

Key Responsibilities:

• Budget Management: Prepare the monthly BVA reports for budgets insights to the financial performance.
• Software management: Utilize financial software to manage project accounting processes, ensuring data integrity and accuracy.
• Financial Reporting: Prepare timely financial reports and reconciliations for projects for onward submission to the Finance officer ranging from 3rd to 15th depending on projects.
• Expense Documentation: Maintain accurate and properly filed records of all project expenditures, ensuring compliance with accounting standards and donor policies.
• Cash Flow Management: Monitor cash flows related to the projects, predicting future cash needs to keep projects funded for timely communication to guide decisions
• Billing Management: Ensure timely processing of invoices for project’s deliverables and monitor accounts receivable related to project income for timely reporting for decision
• Compliance Ensure adherence to applicable financial regulations and internal policies regarding project finances.
• Support audits: Prepare documentation and financial information for internal reviews and for external audits to support transparency and accountability.
• Collaboration: Work closely with project managers, supervisors including other finance staff and other departments to align financial reporting with project objectives
• Perform any other duties that might be assigned to you from time to time.

Minimum Qualifications and Experience.

• Bachelor’s Degree or Diploma in Accounting, Finance, Commerce, Business Administration, or a closely related field.
• CPA or ACCA qualification, preferably completed or at an advanced level.
• A minimum of 3 years of project finance management experience in NGO setting.
• Strong knowledge of budgeting, expenditure tracking, financial reporting, audit preparation, internal controls, bank reconciliations, tax compliance, and supporting procurement/payment documentation.
• Experience working with field offices or refugee-response operations would be an added advantage.
• Familiarity with Uganda tax requirements, including withholding tax and VAT treatment, will be useful because the RFP includes specific tax provisions for this contract.

• Prepare the monthly BVA reports for budgets insights to the financial performance.
• Utilize financial software to manage project accounting processes, ensuring data integrity and accuracy.
• Prepare timely financial reports and reconciliations for projects for onward submission to the Finance officer ranging from 3rd to 15th depending on projects.
• Maintain accurate and properly filed records of all project expenditures, ensuring compliance with accounting standards and donor policies.
• Monitor cash flows related to the projects, predicting future cash needs to keep projects funded for timely communication to guide decisions
• Ensure timely processing of invoices for project’s deliverables and monitor accounts receivable related to project income for timely reporting for decision
• Ensure adherence to applicable financial regulations and internal policies regarding project finances.
• Prepare documentation and financial information for internal reviews and for external audits to support transparency and accountability.
• Work closely with project managers, supervisors including other finance staff and other departments to align financial reporting with project objectives
• Perform any other duties that might be assigned to you from time to time.

• Budgeting
• Expenditure tracking
• Financial reporting
• Audit preparation
• Internal controls
• Bank reconciliations
• Tax compliance
• Supporting procurement/payment documentation
• Familiarity with Uganda tax requirements (withholding tax and VAT treatment)

• Bachelor’s Degree or Diploma in Accounting, Finance, Commerce, Business Administration, or a closely related field.
• CPA or ACCA qualification, preferably completed or at least at an advanced level.