Job Summary:

The Receptionist is the first point of contact for an organization, responsible for creating a professional and welcoming atmosphere. This role manages the front desk, directs visitors, answers phone calls, and performs basic administrative tasks to ensure smooth daily office operations.

Key Responsibilities:

• Greet and welcome visitors, clients, and job applicants professionally; issue visitor badges and notify staff of arrivals.
• Answer, screen, and forward incoming phone calls; take accurate messages and respond to routine inquiries.
• Manage multiple meeting room calendars, ensuring rooms are prepared and free for scheduled appointments.
• Sort and distribute incoming mail, packages, and courier deliveries; prepare outgoing shipments.
• Perform basic clerical duties (filing, photocopying, scanning, data entry, printing labels).
• Maintain the cleanliness and organization of the reception area, lobby, and conference rooms.
• Order and stock office supplies for the front desk and common areas.
• Assist HR or admin teams with onboarding paperwork or event coordination as needed.

Qualifications:

• High school diploma or equivalent; some college coursework preferred.
• 1+ year of experience in an administrative or front-desk role.
• Proficiency in MS Office (Word, Outlook, Excel) and multi-line phone systems.
• Typing speed of 40+ WPM.

Key Competencies:

• Professional Appearance & Etiquette
• Multitasking Ability
• Verbal & Written Communication
• Reliability & Punctuality
• Basic Troubleshooting (printers, phone systems)

• Greet and welcome visitors, clients, and job applicants professionally; issue visitor badges and notify staff of arrivals.
• Answer, screen, and forward incoming phone calls; take accurate messages and respond to routine inquiries.
• Manage multiple meeting room calendars, ensuring rooms are prepared and free for scheduled appointments.
• Sort and distribute incoming mail, packages, and courier deliveries; prepare outgoing shipments.
• Perform basic clerical duties (filing, photocopying, scanning, data entry, printing labels).
• Maintain the cleanliness and organization of the reception area, lobby, and conference rooms.
• Order and stock office supplies for the front desk and common areas.
• Assist HR or admin teams with onboarding paperwork or event coordination as needed.

• Proficiency in MS Office (Word, Outlook, Excel)
• Multi-line phone systems
• Typing speed of 40+ WPM
• Professional Appearance & Etiquette
• Multitasking Ability
• Verbal & Written Communication
• Reliability & Punctuality
• Basic Troubleshooting (printers, phone systems)

• High school diploma or equivalent; some college coursework preferred.
• 1+ year of experience in an administrative or front-desk role.