Background

National Housing and Construction Company Limited is Uganda’s Leading Real Estate Developer with over sixty (60) years of experience in developing, building and managing housing Estates for sell or let at Economic rates. The Company, has strategically placed itself as the lead National Construction Company with establishments at Regional level to reflect the National character and focus on realization of the National Strategic development goals and strategies of the country.

The Company, now seeks to recruit competent persons with high levels of Integrity, dedication and commitment, geared towards driving the Company generated business, both in the short and long term. The staff will work as part of an exciting team with a vision of becoming better professionals and execute the Company’s mandate.

Job Purpose

Responsible for the planning, development and Management of an efficient and effective internal corporate Information, Documentation and Resource Centre system, in both manual & soft forms for National Housing and Construction Company Limited as per company's set standards and professional best practices

Key Duties & Responsibilities:

• Champion the Practical adoption of a document management information system, with emphasis on streamlining, process flow and retention vital achieved documents.
• Develop, implement and monitor appropriate strategies, policies, systems and procedures for managing corporate information gathering, assembly, storage, retrieval and dissemination throughout the Company- with a view to ensuring easy access to important corporate information and promotion of the corporate image.
• Be responsible for coordinating and managing corporate information gathering, assembly, storage, retrieval, packaging, dissemination and publication (including through articles, documentaries, presentations and related methods), throughout the Company.
• In consultation with the Head of Section, carry out desk and related research and gather, process and disseminate information about the Company and the Housing Industry, as deemed appropriate.
• In consultation with the Head of Department, take charge of appropriately assembling and packaging strategic information on Company matters for dissemination, presentation and publication to the outside world through appropriate media, whenever necessary, or as directed by Management.
• Develop and manage a document repository and reference system for the Company.
• Develop, operationalize, coordinate and monitor information and documentation management standards and procedures throughout the Company.
• Ensure weeding out of unnecessary records and Compile/ submit the Records Disposal List on an annual basis

Minimum Qualifications and Experience:

• Minimum of Bachelor’s degree in Library and Information Sciences, or a closely related and relevant discipline,
• Additional training in practice-oriented Electronic Information Management from a recognized institution is a must.
• Minimum of three (3) years working experience as an Information Management Officer/records Officer, or in a similar position, in a large and reputable public or private sector organization.
• Experience in working with development agencies, as well as other public, or private sector organizations involved in housing- related projects, or programs, shall be an added advantage

Behavioral and Technical Competences:

• Computer proficiency in word processing and spreadsheet software programs
• Team player with excellent command of spoken and written English.
• Excellent dissemination, publication and public relations skills.
• Proven ability to produce high quality reports, documents, presentations and documentaries, with minimal supervision.
• Proven negotiation and communication skills.
• Results-oriented, flexible and has customer care skills.
• Proven analytical and judgmental skills.
• Coordination and networking skills
• Maturity, high ethics and integrity.
• A confident, articulate and reliable personality.
• Ability to work under tight deadlines and for long hours.

• Champion the Practical adoption of a document management information system, with emphasis on streamlining, process flow and retention vital achieved documents.
• Develop, implement and monitor appropriate strategies, policies, systems and procedures for managing corporate information gathering, assembly, storage, retrieval and dissemination throughout the Company- with a view to ensuring easy access to important corporate information and promotion of the corporate image.
• Be responsible for coordinating and managing corporate information gathering, assembly, storage, retrieval, packaging, dissemination and publication (including through articles, documentaries, presentations and related methods), throughout the Company.
• In consultation with the Head of Section, carry out desk and related research and gather, process and disseminate information about the Company and the Housing Industry, as deemed appropriate.
• In consultation with the Head of Department, take charge of appropriately assembling and packaging strategic information on Company matters for dissemination, presentation and publication to the outside world through appropriate media, whenever necessary, or as directed by Management.
• Develop and manage a document repository and reference system for the Company.
• Develop, operationalize, coordinate and monitor information and documentation management standards and procedures throughout the Company.
• Ensure weeding out of unnecessary records and Compile/ submit the Records Disposal List on an annual basis

• Computer proficiency in word processing and spreadsheet software programs
• Team player with excellent command of spoken and written English.
• Excellent dissemination, publication and public relations skills.
• Proven ability to produce high quality reports, documents, presentations and documentaries, with minimal supervision.
• Proven negotiation and communication skills.
• Results-oriented, flexible and has customer care skills.
• Proven analytical and judgmental skills.
• Coordination and networking skills
• Maturity, high ethics and integrity.
• A confident, articulate and reliable personality.
• Ability to work under tight deadlines and for long hours.

• Minimum of Bachelor’s degree in Library and Information Sciences, or a closely related and relevant discipline,
• Additional training in practice-oriented Electronic Information Management from a recognized institution is a must.
• Minimum of three (3) years working experience as an Information Management Officer/records Officer, or in a similar position, in a large and reputable public or private sector organization.
• Experience in working with development agencies, as well as other public, or private sector organizations involved in housing- related projects, or programs, shall be an added advantage