Vacancy title:
Resident Twinning Advisor (RTA) Assistant

[Type: CONTRACTOR, Industry: Accounting, Category: Admin & Office, Business Operations, Civil & Government, Communications & Writing]

Jobs at:
NIK Poland

Deadline of this Job:
Friday, May 29 2026

Duty Station:
Audit House, Plot 2C, Apollo Kaggwa Road, Kampala, Uganda | Kampala | Uganda

Summary
Date Posted: Monday, May 11 2026, Base Salary: Not Disclosed

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JOB DETAILS:

EU Twinning Project (UG 23 NDICI FI 01 25) funded by the European Union
Enhancing Institutional Capacity in the Office of the Auditor General, Uganda (SAI –

JOB VACANCY ANNOUNCEMENT
Resident Twinning Advisor (RTA) Assistant

Post reference number: RTA/A/1
Estimated starting date: 1 July 2026
Contract type: Contract for services
Estimated period of Contract: 29 months (the remaining implementation period of the
Project)
Closing date for applications: Friday, 29 May 2026 (24:00, GMT+3)

1. BACKGROUND
This EU funded Twinning Project UG 23 NDICI FI 01 25 is under implementation of the Supreme Audit Institution of Poland / Najwyższa Izba Kontroli / NIK Poland, Member State Partner, and the Office of the Auditor General of Uganda / OAG, the Beneficiary of the Project.

The objective of the Project is to strengthen the institutional, managerial and technical capacity of the OAG to conduct high-quality, impact-driven audits in line with international standards and best practices. 

To support the implementation of selected Project activities, which are primarily carried out at the OAG, namely at the Audit House, Plot 2C, Apollo Kaggwa Road, Kampala, Uganda, or at any other location reasonably required for the proper implementation of the Project, NIK Poland intends to engage an independent service provider (RTA Assistant) to deliver administrative, coordination and communication support services to the RTA.

2. SCOPE OF SERVICES
The selected RTA Assistant shall deliver to the RTA the following services and outputs: 

• Administrative assistance to the Resident Twinning Adviser (RTA) during the whole implementation of the Twinning Project and support to the effective delivery of the Twinning Contract mandatory results.
• Ensuring a good flow of communications and coordinating different Twinning partners.
• Administrative support to the MS Experts involved in short-term working missions (including via videoconferencing tools) to Uganda within the Project’s framework.

Specifically, office management and administrative services and outputs include: 

• Providing support to the preparation and delivery of working activities as foreseen in the Twinning Contract, including organization of training sessions, conferences, expert missions etc. and related administrative tasks and arrangements (such as venue and hotel bookings, conference facilities, hospitality services, procurement of supplies, and airport transfers for visiting experts and stakeholders).

Preparing required documentation for Experts’ missions and other materials: Mission Certificates, Side Letters, record‑keeping and document management, travel arrangements for the Project Leader, and administrative handling of RTA‑related and  Project implementation expenses.

• Supporting the RTA in management and control of the Project budget and quarterly reports.
• Providing IT, logistics and administrative support to training sessions, workshops, seminars and events in general, also in connection to its organization and financial/administrative management.
• Drafting and editing relevant Twinning Project documents in English language.
• Taking minutes of meetings, Steering Committees, workshops etc. and preparing notes and summary records.
• Supporting the RTA in his liaison with the Delegation of the European Union to Uganda and all relevant national institutions.
• Other duties and ad hoc support to the RTA including advice and guidance on local issues.
• Social media management and implementation of communication and visibility activities.
• Supporting the RTA in translation and interpretation, if and when needed.
• Working on travel arrangements and meetings arrangements for the Project Leaders, RTA, the Short-Term Experts and other Twinning partners’ representatives involved in the Project.

3. QUALIFICATIONS AND EXPERIENCE REQUIRED
The candidate is expected to be an individual with excellent written and oral communication skills as well as the ability to work closely with the Project Leader (PL), the RTA and the team of experts. 

The RTA Assistant shall not have been in any contractual relation with the Beneficiary Country (Uganda) public sector during at least the 6 months preceding his/her hiring.

Required skills and experience:

• University degree or equivalent qualification in Public Administration, Management or any other discipline relevant for the position.
• Minimum 3 years of general professional experience.
• Excellent drafting abilities.
• Capacity to maintain effective document and record management.
• Organizational capacities.
• Fluency in both written and spoken Swahili and English languages.
• Good computer skills, including MS applications (Word, Excel, Outlook and Power Point) and online communication tools (e.g. Zoom).
• Good skills of social media, conferencing platform, cloud storage etc.
• Excellent communication and interpersonal skills.
• Excellent team working abilities is essential together with an innate diplomacy.
• Strong sense of initiative and responsibility.
• Ability to cooperate smoothly in the multicultural environment.
• Medical fitness to perform the duties of the position.

The following criteria will be considered an asset to the present position:

• Relevant experience in administrative/secretarial roles within EU-funded or international cooperation projects.
• Familiarity with EU policies and institutions, knowledge of the Twinning Manual.
• Experience working with international organisations, embassies, development partners or public sector institutions.
• Experience organising meetings, workshops, missions and logistics for international experts.
• Experience in English/Swahili language support, translation or interpretation.
• Practical experience in using IT tools supporting project administration and coordination, such as document management systems or basic project coordination tools (e.g. SharePoint, MS Teams).

4. WORKING ARRANGEMENTS
The engagement does not constitute employment.

The RTA Assistant shall act as a self‑employed independent contractor and shall bear sole responsibility for her/his: income tax, social security contributions, medical and insurance coverage, any other statutory obligations under Ugandan law.

The contract will be signed by both parties: NIK Poland and RTA Assistant for the remaining implementation period of the Project. The payments will be done according to the terms of the contract for services. 

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

The selection procedure will be conducted in accordance with EU Twinning and NDICI recruitment principles, ensuring transparency, equal treatment and merit-based selection.

Qualified candidates should send their applications for the above-mentioned position, duly completed in English, not later than Friday, 29 May 2026 (24:00, GMT+1) to the following email address: hr.audit@nik.gov.pl (NIK Poland’s email)
Please specify your surname and the position reference in the subject of the email as follows: “SURNAME”REF: RTA/A/1” 

Your application, in the English language, must include:
Letter of intention, signed by the applicant, explaining the compliance with the eligibility criteria for the specified position.

• CV (Europass format) in English language with a detailed description of professional experience and education (with exact dates).
• Copies of supporting documents (University degree(s), reference letters and certificates in the original language and, if available, in English).
• Signed GDPR declaration.

All documents are to be sent once in .PDF format.
Incomplete applications or those submitted after the above-indicated deadline will not be considered eligible. 
Only applicants selected for the interview will be notified. 

At least three (3) short-listed candidates will be invited to attend for a cognitive interview, to be held in presence. The interview will assess professional competencies, communication skills, practical experience and suitability for the position. 
Once the administrative procedure is completed, the selected candidate will be informed on the expected start of the engagement. Tentatively, it may be on 1 July 2026. 

6. DATA PROTECTION NOTICE
The administrator of your personal data is the Supreme Audit Office of Poland (NIK), ul. Filtrowa 57, 02‑056 Warsaw, tel. +48 22 444 50 00. 

Your personal data will be processed exclusively for the purposes of this recruitment process in accordance with the General Data Protection Regulation (GDPR) and applicable Polish data protection laws. You have the right to access, rectify and request the deletion of your personal data, as well as the right to withdraw your consent at any time without affecting the lawfulness of processing carried out prior to such withdrawal. Detailed information on data processing is provided in the attached document, which should be included with your application.

By submitting your application, you consent to the processing of your personal data for the purposes of this recruitment process.

DECLARATION OF CONSENT TO THE PROCESSING OF PERSONAL DATA
In accordance with Article 6(1)(a) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation – Official Journal of the EU L 119

of 04.05.2016, p. 1, and Official Journal of the EU L 127 of 23.05.2018, p. 2.), hereinafter referred to as “GDPR”), I hereby consent to the processing of my personal data contained in the submitted documents (such as: name and surname, date of birth, education, photograph, interests, etc.).

Please do not include in your application documents any information that may constitute a special category of personal data within the meaning of Article 9 of the GDPR (including, among others, data concerning health, racial or ethnic origin, political opinions, trade union membership).

If sensitive data, such as health-related data, have been included in the application documents, they will be processed on the basis of the consent expressed below (Article 9(2)(a) of the GDPR).

The purpose of processing your personal data is to carry out the recruitment/selection process for the position of Assistant to the Resident Twinning Adviser (RTA). Your personal data will be stored for the period necessary to complete the recruitment/selection process and until the expiration of any potential claims, and thereafter for the period required by archiving regulations.

I have been informed that I may withdraw this consent at any time, and that the withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.  

INFORMATION CLAUSE CONCERNING PERSONAL DATA PROCESSING
According to Article 13(1) and (2) of the GDPR, you are hereby informed that:

1. The controller of your personal data is the Supreme Audit Office of Poland (NIK), ul. Filtrowa 57, 02-056 Warsaw, tel. +48 22 444 50 00.
2. Contact details for the Data Protection Officer at the Supreme Audit Office: tel. +48 22 444 58 19, e-mail: iod@nik.qov.pl, address: ul. Filtrowa 57, 02-056 Warsaw.
3. Your personal data will be processed for the purpose of carrying out the recruitment/selection process for the position of Assistant to the RTA, based on Articles 6(1) (c), 9(2)(b), and 10 of the GDPR, while other data, including contact information, will be processed on the basis of your consent in accordance with Article 6(1)(a) of the GDPR. If the documents contain data referred to in Article 9(1) of the GDPR, your explicit consent will be required for their processing, as specified in Article 9(2)(a) of the GDPR.
4. Your personal data may be disclosed only to entities authorized under the provisions of law for the purpose of fulfilling the obligations incumbent on the Controller, or to entities to which the Controller entrusts the processing of personal data under concluded data processing agreements. In the event that you are selected in the recruitment or employment process and information about the recruitment results is published on the website of the Delegation of the European Union to Uganda and/or the Office of the Auditor General in Uganda, the recipients of your personal data (name and surname) will be the users of their respective websites.
5. Your personal data will be processed for the purpose of conducting recruitment, including verifying and assessing your qualifications and competencies for the position, as well as selecting the appropriate person for employment in the position specified in the job offer, and subsequently for the purpose of archiving documents after the recruitment process, in accordance with the Project requirements and Act of 14 July 1983 on the National Archival Resource and Archives (Journal of Laws of 2020, item 164, as amended).
6. Your Personal data will be stored for the period necessary to achieve the purposes of processing, including archiving obligations arising from generally applicable laws and the internal regulations of the data controller.
7. Providing personal data is voluntary; however, it is necessary for participation in the recruitment/selection process in accordance with Polish law. The personal data provided will be processed solely for the purpose of conducting the recruitment process.
8. Decisions regarding personal data will not be made in an automated manner, in accordance with Article 22 GDPR.
9. In connection with the processing of your personal data by the Supreme Audit Office of Poland, you have the following rights:

• to withdraw your consent at any time, where the processing is based on consent; withdrawal of consent does not affect the lawfulness of processing carried out on the basis of consent before its withdrawal; if you wish to withdraw your consent, please send the relevant information to: iod@nik.gov.pl;
• to access your personal data under Article 15 GDPR;
• to rectify your personal data under Article 16 GDPR;
• to request the erasure of your personal data under Article 17 GDPR, except where the processing is necessary to comply with a legal obligation or to perform a public task under applicable laws;
• to request restriction of personal data processing in cases specified in Article 18(1) GDPR;
• object to the processing of your personal data due to your particular situation under Article 21 GDPR;
• lodge a complaint with the President of the Personal Data Protection Office if you believe the processing of your personal data violates data protection regulations.

For the Twinning Manual please check the latest updated version at: https://enlargement.ec.europa.eu.
Available at: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae/templates-instructions.

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