Summary
Date Posted: Wednesday, February 01, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

THE ROLE
Key areas of accountability include:
Financial Systems, Financial and management Accounts reporting.
• Responsible for Agresso financial systems package trouble shooting, coordinating data and transactions processing and providing user technical support and training in Agresso usage for both finance and non-finance staff within the Area program offices.
• Ensure that the Agresso ledgers for all projects are maintained up to date and that transactions are posted and are reconciled to correctness in projects, donors, activities, and expenditure codes in order to facilitate efficient and timely reporting to management and donors.
• Review and conduct monthly and timely reconciliations of debtors, creditors, bank accounts, all cash disbursement accounts to identify differences and discrepancies in the accounts and prepare adjusting journals to make the relevant corrections and make timely monthly reports to the Country Office.
• Weekly review of the region’s shared costs and their appropriateness.
• Ensure the Production, interpretation and presentation of monthly financial and management budget Vs Actual expense reports to Area management for decision-making.
• Ensure the project management teams have the most updated financial data with budget performance; build the capacity of the project teams in best practices for proper financial management during the life cycle of the projects/awards/grants.
• Prepare and submit timely Area office monthly funds requests to the country office for funding and ensure the field office has adequate funds for operations all through the year.
• Prepare periodic donor tailored financial reports as stipulated in the donor guidelines
• Work with Project Managers Head of Budgeting and Reporting and the Awards team to ensure that budgets are appropriately phased and that SOF loaders are timely prepared for upload into Agresso.

Supplier, service providers’ accounts and Receivables management
• Reconcile supplier invoices in Prosave (on line procurement system), retrieve supporting documents for invoices sampled for the payment run, liaise and support Supply chain to conduct supplier reconciliation, share payment proofs with supply chain.
• Maintain a system to track financial commitments and outstanding contract amounts by staff and third parties transacting with SC and ensure that they are diligently executed when due.
• Ensure that all cash and cheque payments for goods and services rendered to Save the children are paid as they become due as per the provision of the finance manual.
• Ensure all payables and receivables accounts are reconciled on monthly basis to known schedules. This also includes timely review of partner advance accountabilities.
• Prepare and consolidate the deductions of PAYE, withholding tax and withholding VAT and make timely submissions of the schedules to Country office every month.

Risk Management and assurance
• Monitor and advise management on any necessary required changes in the operational policies and ensure SCI complies with the statutory regulations.
• Continuous review of financial and operational risks in the region and give feedback and recommendations to staff and to management. Recommend to management any controls that may be necessary to close any foreseen risks.
• Coordinate in close contact with the Internal Audit and Compliance sections to ensure that the external statutory and donor audits of SC is undertaken and that the management letter issues for awards within the region are followed up and resolved/implemented.
• Advise both finance and non-finance staff over matters of internal control compliance periodically review the suitability of the existing controls to ensure they are adequate to minimise the risk exposure of SCI and that they reinforce the proper implementation of programs.
• Provide a strategic network with banks and other implementing partners where applicable to ensure the bank accounts and Treasury are run and kept with as minimal risk as possible.
• Review the Cost allocation methodology transactions to ensure the recovery is fair and accurately done each month according to the defined and agreed parameters.
• Support in the external awards specific and entity wide audit process in liaison with the Country Finance Manager.

Human resources Management
• In liaison with Human Resources department, develop the directly supervised staff to an effective and motivated team by implementing a continuous professional development programme.
• Periodically assess capacity development needs for direct reports and develop systems adequate to develop and improve the capacity of staff.
• A member of the procurement committee of the Area coordination office to provide technical advice to the team.

Networking with other departments for support and office coherence
• Closely work with the Logistics department of country office and Area office to ensure there is value for money for SC procurement of supplies and services and that there is minimal risk working with suppliers and service providers.
• Provide guidance to members of the area management team on matters of budget management and compliance to donor reporting.
• Provide support to the Country office Finance management team in the periodic review of the processes in the field office and aligning them to the SCI –Uganda finance strategy.

To be a strong supporter and advocate for children in this role you will need to have:
• A minimum of bachelor’s degree in Commerce, Accounting or Business Administration from a recognized university. MUST be a member of an Accounting professional body with qualifications such as ACCA, CPA, CIMA, ICSA etc. At least 4 years relevant progressive working experience working with International NGOs in a humanitarian and development setting, of which 2 years should be at finance management level.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet analysis.
• Strong background in external donor reporting for an international NGO and experience working with major donors like USAID, SIDA, EU, KOICA, NORAD, DANIDA, Master Card Foundation, UN etc.
• Good financial management skills with knowledge of computer Accounting Packages and good understanding of Government budgets and tax policies.
• Proven ability to work with a team under minimal supervision and being able to prioritize work and meet tight deadlines.
• Experience of working with local partners and District Local Government in Health, Education, HIV/AIDS or Child Protection program delivery.
• Strong analytical skills and strategic planning abilities.
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
• Computer literacy and excellent documentation skills are a must.
• Availability and willingness to work extra hours during times of humanitarian responses.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Ability to intervene with crisis management or troubleshooting as necessary.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1 

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