Location: Kampala (Primary Duty Station)
Reports to: Supply Chain Officer
Contract Duration: One year renewable subject to performance, organizational needs, and funds availability

1. OUR MISSION: WHY THIS ROLE EXISTS
At Red Rhino Development, we believe access to safe and reliable water changes lives. Every water system we install, and every household we connect, depends on the right materials being in the right place at the right time. We are building healthier families, stronger communities, and sustainable systems that create long-term impact.

The Stores Assistant exists to keep our supplies accurate, safe, and ready, so that our field and technical teams are never held back and every item entrusted to us is accounted for.

2. WHY THIS ROLE MATTERS
This role directly influences how reliably our mission is delivered. The person in this role will: receive and safeguard stock accurately; keep inventory records complete and up to date; ensure items are issued only after proper verification; support forecasting so stock levels stay adequate; maintain a clean, safe, and well-organized store; and provide the documentation our supply chain and finance teams depend on.

Success in this role means no stock-outs that delay work, no unexplained losses, and a store that passes every count and audit.

3. WHO WE ARE LOOKING FOR
The ideal candidate demonstrates:

Character: High integrity, honesty, accountability, personal ownership, and a service mindset.

Work Style: Organized, meticulous, self-driven, and able to work independently with minimal supervision as well as in a team, even under pressure and with limited resources.

Communication: Clear written and verbal communication, strong interpersonal skills, and the ability to engage stakeholders with respect.

Mindset: Results-oriented, proactive, detail-focused, and committed to the organization's mission and values.

4. YOUR FIRST 90 DAYS
Within your first 90 days, success means: understanding the store layout, stock lines, and the stock movement and documentation process; building working relationships with the Stores Supervisor, Supply Chain Officer, and Finance and Technical teams; completing a full physical count and reconciling it with records; organizing and labelling stock for easy retrieval; submitting complete store documentation every day before close of business; completing the first safety inspection of fire extinguishers, emergency exits, and alarms; and identifying quick wins to improve store organization and stock rotation. Success will be visible and measurable.

5. KEY RESPONSIBILITIES A. Receiving & Inspection

• Assist in receiving, inspecting, and documenting incoming stock.
• Receive only deliveries that have been communicated in advance.
• Ensure accurate documentation, including invoices, delivery notes (DN), and payment records.

B. Inventory Control & Stock Counting

• Carry out physical stock taking every month and report to the Supply Chain Officer for reconciliation.
• Conduct periodic stock audits, including physical counts and quality checks.
• Track and report inventory movement, ensuring proper stock rotation.
• Support inventory forecasting to maintain adequate stock levels.

C. Issuing & Distribution

• Verify every request properly before releasing items from the store.
• Organize and label stock for efficient retrieval and distribution.
• Arrange deliveries in coordination with the Supply Chain Officer.

D. Store Organization & Maintenance

• Maintain optimal store conditions, including organization and visual merchandising, with shelves and displays arranged for easy access.
• Inspect, clean, and maintain store equipment and machinery, and keep the stockyard clean daily.
• Support periodic maintenance of store equipment and infrastructure so the store stays safe and functional.

E. Health, Safety & Compliance

• Conduct periodic safety inspections of fire extinguishers, emergency exits, and alarm systems, and report any issues to the Stores Supervisor.
• Ensure compliance with health, safety, and regulatory standards.

F. Customer Service, Documentation & Reporting

• Collect customer feedback and address concerns related to orders and shipments.
• Handle product returns or exchanges following organizational policies.
• Submit up-to-date store documentation to the Stores Supervisor daily before close of business.
• Perform any other related tasks as assigned.

6. WHAT SUCCESS LOOKS LIKE (YOUR SCOREBOARD)

Success in this role means: monthly physical counts completed on time and reconciled with records; accurate stock levels with minimal variances; every item issued with proper verification; correct stock rotation with no expired or damaged stock; complete store documentation submitted daily before close of business; a clean, safe, and well-organized store; and timely, accurate reporting to the Stores Supervisor and Supply Chain Officer.

7. THE CHALLENGE

This role is demanding. It requires someone who can stay accurate and disciplined when work is busy and resources are limited. It demands: strong attention to detail, physical stamina (including lifting and moving heavy items and working on your feet for long periods), sound judgment, integrity around valuable stock, time management, and the discipline to follow procedures and cut-off times even when pressured to bend them.

8. MINIMUM QUALIFICATIONS

Certificate or Diploma in Stores and Inventory Management, Supply Chain, Procurement, or a related field.

9. EXPERIENCE REQUIRED

Relevant professional experience in: Stores and inventory management; Stock control and documentation; and Warehouse or supply chain operations.

Preferred:

• Knowledge of inventory and store management principles
• Experience in community development and mobilization
• Ability to speak Luganda

10. MANDATORY REQUIREMENTS

Applicants must have:

• Proficiency in Microsoft Excel and other Microsoft Office tools
• Report writing skills
• Strong organizational and time management skills, with the ability to multitask and meet deadlines
• Excellent written and verbal communication skills
• Attention to detail and commitment to high-quality work
• Ability to work independently with minimal supervision and in a team setting
• Strong interpersonal skills to engage effectively with stakeholders
• Familiarity with Uganda's multicultural work environment
• Ability to work under stressful conditions with limited resources
• Self-motivation, a results-oriented approach, and commitment to the organization's mission and values
• Ability to lift and move heavy items and work on your feet for long periods
• A valid driving permit

KEY WORKING RELATIONSHIPS

Internal: Country Director, Senior Program Manager, Operations Manager, Program Officers, Finance Team, M&E Team, Technical Teams, Operations Teams, Field Teams

Internal, New York: CEO, Operations Director, Program Director, Director of Community Partnerships, Development Director

External: Suppliers and delivery drivers, transporters, customers and households, regulatory and safety inspectors Please note:

• This position is open only to Ugandan nationals, male and female.
• Deadline for receiving applications is 14th November, 2026.

At RRD/UWP, you will be the right fit for this position if your attitude, attributes and aspirations fit within our values listed below:

Integrity: Do what is right because it's right, even when nobody is watching.

Expertise: Always learn. Pursue excellence in our job, industry, and context.

Community: Build healthy, vibrant relationships serving one another.

Generosity: Always share & add high value to others.

Agility: Work with urgency, act swiftly, and remain flexible.

• Assist in receiving, inspecting, and documenting incoming stock; receive only deliveries that have been communicated in advance.
• Ensure accurate documentation, including invoices, delivery notes (DN), and payment records.
• Carry out monthly physical stock taking and report to the Supply Chain Officer for reconciliation; conduct periodic stock audits, including physical counts and quality checks.
• Track and report inventory movement, ensure proper stock rotation, and support inventory forecasting to maintain adequate stock levels.
• Verify every request properly before releasing items from the store; organize and label stock for efficient retrieval and distribution.
• Arrange deliveries in coordination with the Supply Chain Officer.
• Maintain optimal store conditions and arrange shelves and displays for easy access; inspect, clean, and maintain store equipment and machinery, keep the stockyard clean daily, and support periodic maintenance.
• Conduct periodic safety inspections of fire extinguishers, emergency exits, and alarm systems, report issues to the Stores Supervisor, and ensure compliance with health, safety, and regulatory standards.
• Collect customer feedback and address concerns related to orders and shipments; handle product returns or exchanges following organizational policies.
• Submit up-to-date store documentation to the Stores Supervisor daily before close of business.
• Perform any other related tasks as assigned.

• Proficiency in Microsoft Excel and other Microsoft Office tools
• Report writing skills
• Strong organizational and time management skills, with the ability to multitask and meet deadlines
• Excellent written and verbal communication skills
• Attention to detail and commitment to high-quality work
• Ability to work independently with minimal supervision and in a team setting
• Strong interpersonal skills to engage effectively with stakeholders
• Familiarity with Uganda's multicultural work environment
• Ability to work under stressful conditions with limited resources
• Self-motivation and a results-oriented approach
• Knowledge of inventory and store management principles
• Ability to lift and move heavy items and work on your feet for long periods
• A valid driving permit
• Ability to speak Luganda

• Certificate or Diploma in Stores and Inventory Management, Supply Chain, Procurement, or a related field.
• Relevant professional experience in stores and inventory management, stock control and documentation, and warehouse or supply chain operations.
• Experience in community development and mobilization is preferred.
• Applicants must be Ugandan nationals.