About AsOne Ministries

AsOne Ministries is a Christ-centered, non-profit organization committed to making disciples of Jesus and creating sustainable solutions in education, enterprise, health, and agriculture. We exist to end spiritual, relational, and economic poverty—one community at a time—by investing in holistic development in rural, underserved communities across Uganda.

Our mission is rooted in personal and communal transformation that reflects the love and truth of Christ.

Position Summary

The Student Coordinator is responsible for the overall welfare, discipline, and holistic development of students at AsOne Ministries.

The role serves as a key link between students, teachers, parents/guardians, and school leadership, ensuring that each learner's academic, social, emotional, and spiritual needs are supported.

The Student Coordinator plays a central role in maintaining student records, coordinating guidance and counseling, managing discipline processes, organizing co-curricular and student-focused programs, and promoting child safeguarding within a Christ-centered framework.

Key Responsibilities

1. Discipleship & Spiritual Formation

• Oversee the school devotion program and ensure devotions are held consistently and are engaging and age-appropriate.
• Conduct lessons and mentorship sessions on discipleship to help students grow in Christian character and faith.
• Organize and coordinate discipleship activities and clubs, including Scripture Union, Bible quizzes, and other faith-based programs.
• Plan and coordinate student community visits and outreach engagements.
• Partner with church and community leaders to strengthen discipleship and outreach opportunities.
• Monitor and report on the impact of discipleship and spiritual formation activities on student character and spiritual growth.

2. Child Safeguarding

• Serve as the school's designated Child Safeguarding Focal Point Person and first point of contact for child safety and protection concerns.
• Ensure students are protected from sexual harassment and abuse, bullying, corporal or other harmful punishment, neglect, and child labour.
• Promote and enforce positive, non-violent discipline methods in line with the school's child protection policy.
• Conduct age-appropriate sensitization sessions on personal safety, body safety, consent, bullying prevention, and reporting abuse.
• Train and sensitize teaching and support staff on child protection standards, appropriate conduct, and reporting obligations.
• Establish and maintain clear, child-friendly reporting channels for students to safely raise concerns.
• Promptly and confidentially investigate, document, and respond to reported child safety concerns in accordance with school policies.
• Maintain secure and confidential safeguarding records and ensure appropriate follow-up, referral, and support.
• Refer serious cases of abuse, harassment, or exploitation to relevant authorities in accordance with national child protection laws.
• Monitor classrooms, school grounds, transport, sanitation facilities, and other areas for potential safety risks.
• Educate students on online safety and responsible use of technology.
• Sensitize parents, guardians, and community leaders on child protection.
• Ensure new staff, volunteers, and visitors comply with safe recruitment and child protection guidelines.
• Stay updated on relevant national and organizational child protection policies, including Uganda's Children Act and OVC guidelines.

3. Home Visits

• Follow up with students who have not reported back to school and visit their homes to establish the reasons for absence.
• Visit students' homes where school fees or other financial challenges are affecting attendance.
• Coordinate and accompany donor visits to students' homes, ensuring visits are organized and respectful of families.

4. Student Welfare & Support

• Monitor the general welfare, health, and wellbeing of students.
• Identify students experiencing academic, social, emotional, or home-related challenges.
• Coordinate appropriate support for students facing difficulties.
• Provide guidance and counseling or refer complex cases to appropriate professionals.
• Follow up on vulnerable, at-risk, and sponsored students.
• Promote a caring, safe, inclusive, and supportive environment for all students.

5. Student Discipline & Conduct

• Coordinate implementation of the school's student discipline and code of conduct policies.
• Handle day-to-day discipline matters fairly and consistently.
• Escalate serious disciplinary cases to the Head Teacher.
• Maintain accurate discipline records and follow up on corrective actions and behavior improvement plans.
• Work with teachers and parents/guardians to address recurring behavioral concerns.
• Promote positive behavior, respect, responsibility, and spiritual growth.

6. Student Records & Administration

• Maintain accurate and up-to-date student records, including attendance, enrollment, discipline, and welfare files.
• Track attendance patterns and follow up on absenteeism with teachers and parents/guardians.
• Coordinate student registration, class placement, and transition processes.
• Prepare regular reports on student welfare, discipline, and attendance for school leadership.

7. Parent & Guardian Engagement

• Serve as a key point of contact for parents and guardians regarding student welfare and discipline.
• Organize and participate in parent meetings, communications, and home visits.
• Communicate school expectations, policies, and updates clearly to parents and guardians.
• Build strong, trust-based relationships between the school and student families.

8. Co-Curricular & Student Programs

• Coordinate co-curricular activities, clubs, sports, and student leadership programs.
• Organize student events and fellowships.
• Support mentorship and life-skills programs.
• Encourage student participation in spiritual, academic, and talent-development activities.

9. Collaboration with Staff & Leadership

• Work closely with teachers to identify and address student welfare and discipline concerns.
• Support the Head Teacher and Director of Studies in implementing student-related policies.
• Collaborate with sponsorship, health, and community teams on student support programs where applicable.
• Participate actively in staff meetings, devotions, and school-wide initiatives.

10. Other Duties

• Perform any additional duties assigned by the Head Teacher or school administration as needs arise.

Required Qualifications & Experience

• Diploma or Degree in Education, Guidance and Counseling, Social Work, or a related field.
• Minimum of 2 years' experience in student welfare, discipline, guidance and counseling, or a related role within a school setting.
• Sound understanding of child protection principles and student welfare best practices.
• Demonstrated personal Christian faith and commitment to Christ-centered student development.

Behavioral Competencies

• Compassionate, patient, and approachable.
• Strong listening, counseling, and conflict-resolution skills.
• Fair, consistent, and firm when handling discipline matters.
• High level of integrity, confidentiality, and professionalism.
• Excellent organizational and record-keeping skills.
• Strong teamwork and collaboration skills.
• Ability to build trust with students, parents, teachers, and the wider school community.

Technical Competencies

• Proficiency in maintaining and organizing student records and welfare documentation.
• Knowledge of guidance and counseling techniques appropriate for children and adolescents.
• Ability to coordinate multiple activities and programs simultaneously.
• Competence in using technology for record-keeping and reporting.
• Ability to create and maintain a safe and nurturing environment that supports students' academic, social, emotional, and spiritual growth.

Equal Opportunity Statement

AsOne Ministries is an equal opportunity employer. All qualified applicants will be considered without discrimination on any protected grounds. Personal data will only be used for recruitment purposes and protected under the Data Protection Act.

Important: AsOne Ministries does not charge any fees at any stage of recruitment. Applicants should report any such requests immediately.

• Oversee the school devotion program and ensure devotions are held consistently and are engaging and age-appropriate.
• Conduct lessons and mentorship sessions on discipleship to help students grow in Christian character and faith.
• Organize and coordinate discipleship activities and clubs, including Scripture Union, Bible quizzes, and other faith-based programs.
• Plan and coordinate student community visits and outreach engagements.
• Partner with church and community leaders to strengthen discipleship and outreach opportunities.
• Monitor and report on the impact of discipleship and spiritual formation activities on student character and spiritual growth.
• Serve as the school's designated Child Safeguarding Focal Point Person and first point of contact for child safety and protection concerns.
• Ensure students are protected from sexual harassment and abuse, bullying, corporal or other harmful punishment, neglect, and child labour.
• Promote and enforce positive, non-violent discipline methods in line with the school's child protection policy.
• Conduct age-appropriate sensitization sessions on personal safety, body safety, consent, bullying prevention, and reporting abuse.
• Train and sensitize teaching and support staff on child protection standards, appropriate conduct, and reporting obligations.
• Establish and maintain clear, child-friendly reporting channels for students to safely raise concerns.
• Promptly and confidentially investigate, document, and respond to reported child safety concerns in accordance with school policies.
• Maintain secure and confidential safeguarding records and ensure appropriate follow-up, referral, and support.
• Refer serious cases of abuse, harassment, or exploitation to relevant authorities in accordance with national child protection laws.
• Monitor classrooms, school grounds, transport, sanitation facilities, and other areas for potential safety risks.
• Educate students on online safety and responsible use of technology.
• Sensitize parents, guardians, and community leaders on child protection.
• Ensure new staff, volunteers, and visitors comply with safe recruitment and child protection guidelines.
• Stay updated on relevant national and organizational child protection policies, including Uganda's Children Act and OVC guidelines.
• Follow up with students who have not reported back to school and visit their homes to establish the reasons for absence.
• Visit students' homes where school fees or other financial challenges are affecting attendance.
• Coordinate and accompany donor visits to students' homes, ensuring visits are organized and respectful of families.
• Monitor the general welfare, health, and wellbeing of students.
• Identify students experiencing academic, social, emotional, or home-related challenges.
• Coordinate appropriate support for students facing difficulties.
• Provide guidance and counseling or refer complex cases to appropriate professionals.
• Follow up on vulnerable, at-risk, and sponsored students.
• Promote a caring, safe, inclusive, and supportive environment for all students.
• Coordinate implementation of the school's student discipline and code of conduct policies.
• Handle day-to-day discipline matters fairly and consistently.
• Escalate serious disciplinary cases to the Head Teacher.
• Maintain accurate discipline records and follow up on corrective actions and behavior improvement plans.
• Work with teachers and parents/guardians to address recurring behavioral concerns.
• Promote positive behavior, respect, responsibility, and spiritual growth.
• Maintain accurate and up-to-date student records, including attendance, enrollment, discipline, and welfare files.
• Track attendance patterns and follow up on absenteeism with teachers and parents/guardians.
• Coordinate student registration, class placement, and transition processes.
• Prepare regular reports on student welfare, discipline, and attendance for school leadership.
• Serve as a key point of contact for parents and guardians regarding student welfare and discipline.
• Organize and participate in parent meetings, communications, and home visits.
• Communicate school expectations, policies, and updates clearly to parents and guardians.
• Build strong, trust-based relationships between the school and student families.
• Coordinate co-curricular activities, clubs, sports, and student leadership programs.
• Organize student events and fellowships.
• Support mentorship and life-skills programs.
• Encourage student participation in spiritual, academic, and talent-development activities.
• Work closely with teachers to identify and address student welfare and discipline concerns.
• Support the Head Teacher and Director of Studies in implementing student-related policies.
• Collaborate with sponsorship, health, and community teams on student support programs where applicable.
• Participate actively in staff meetings, devotions, and school-wide initiatives.
• Perform any additional duties assigned by the Head Teacher or school administration as needs arise.

• Strong listening, counseling, and conflict-resolution skills.
• Fair, consistent, and firm when handling discipline matters.
• High level of integrity, confidentiality, and professionalism.
• Excellent organizational and record-keeping skills.
• Strong teamwork and collaboration skills.
• Ability to build trust with students, parents, teachers, and the wider school community.
• Proficiency in maintaining and organizing student records and welfare documentation.
• Knowledge of guidance and counseling techniques appropriate for children and adolescents.
• Ability to coordinate multiple activities and programs simultaneously.
• Competence in using technology for record-keeping and reporting.
• Ability to create and maintain a safe and nurturing environment that supports students' academic, social, emotional, and spiritual growth.

• Diploma or Degree in Education, Guidance and Counseling, Social Work, or a related field.
• Sound understanding of child protection principles and student welfare best practices.
• Demonstrated personal Christian faith and commitment to Christ-centered student development.