Terms Of Reference For A Procurement Assistant For The Cedp Tender Job At Ministry Of Lands Housing And Urban Development

1.0 Background

Government of Uganda received Credit from the International Development Association of the World Bank for the Additional Financing of the Competitiveness and Enterprise Development Project - Land Component (CEDP AF - LC). The Additional Financing (AF) is intended to scale up and effectively complete the Competitiveness and Enterprise Development Project (CEDP). The Project Development Objective (PDO) of CEDP-AF is to increase private sector investment in the tourism sector and strengthen access to and effectiveness of the land administration system.

In order to ensure smooth operations of the project procurement activities, the Ministry of Lands, Housing and Urban Development would therefore like to recruit a Procurement Assistant to provide support to the Procurement Specialist in handling of procurement activities under the Land Component of the CEDP. The Procurement Assistant will be selected in accordance with the procedures set out in the World Bank's "Procurement Regulations for IPF Borrowers -" Procurement of Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, 2020 ("Procurement Regulations").

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2.0 Objective of the assignment

The objective of this assignment is to assist the CEDP Procurement Specialist to ensure timely processing of the various procurements for the project to ensure timely completion of the respective procurement processes in accordance with the approved CEDP procurement plan for provision of goods, works and consulting/non-consulting services.

3.0 Reporting

The position holder will work as a Procurement Assistant for CEDP, reporting to the Head PDU through the CEDP Procurement Specialist (as his/her immediate supervisor).

4.0 Scope of work

The procurement Assistant shall;

i. under guidance from the CEDP Procurement Specialist, ensure that all the procurements for goods, services, and works under the project are according to the prevailing Government of Uganda and World Bank Procurement Regulations at all stages of the procurement processing.

ii. Support the Procurement Specialist to manage issuance and receipt of bids and proposals

iii. Assist the Procurement Specialist to verify that all the Procurement requests and subsequent processing are in accordance with the approved CEDP Procurement Plan.

iv. Ensure that procurement processes and procedures follow those prescribed in the CEDP Project Procurement Strategy Document and Project Implementation Manual. v. Assist the Procurement Specialist to prepare and make timely and quality assured submissions to the Procurement & Disposal Unit, for subsequent consideration and approval by the Contracts Committee.

vi. Under guidance from the Procurement Specialist, maintain complete procurement files and records including all correspondence related to procurement activities vii. Assist the Procurement Specialist and the Head PDU in facilitating the Post Procurement Review (PPR) exercise, and follow up implementation of PPR recommendations

viii.Assist the Procurement Specialist to prepare and update the project Procurement/ Contract Register.

ix. Assist the Procurement Specialist to prepare monthly procurement status reports and ensure that Procurement records are safeguard and properly kept for future reference

x. Assist the Procurement Specialist to compile/update the monthly and/or quarterly

procurement status reports for the project clearly indicating any delays, challenges or issues to be addressed by MOLHUD Management.

xi. Carry out any other duties assigned by the CEDP Project Procurement Specialist. 5.0 Qualifications and Competences

i. A University degree in Procurement, Business Administration, Engineering or other related courses, A post graduate qualification in procurement is an added advantage:

ii. The applicant must have at least 3 years working experience in procurement (in a World Bank financed project) according to the World Bank Procurement Regulations for IPF Borrowers.

iii. Must have at least 3 years working experience in Government of Uganda Public Procurement & Disposal of Assets (PPDA) Procurement procedures and regulations.

iv. Should be fluent in both oral and written English.

v. Proven integrity in handling public resources and in executing duties.

vi. A high level of interpersonal and management skills and ability to work with teams in the organization.

vii. Must be able to work under pressure and tight deadlines

viii.Computer knowledge and skills in Ms Word, Ms Excel and internet/email is a mandatory requirement.

ix. Proven integrity and confidentiality in handling public resources

6.0 Performance indicators:

i. Quality of reports submitted

ii. Time taken to complete assignments given by the supervisor iii. Timely verification and handling of procurement requests iv. Completeness of procurement files

v. Updated Procurement Register

vi. Draft progress reports of good quality prepared by a set date.

vii. All approved activities updated in STEP

7.0 Duty Station.

The procurement Assistant will be stationed in the Ministry of Lands, Housing and Urban Development Headquarters in Kampala.

8.0 Time frame

The assignment shall be for a period of 12 Months subject to probation period of six months, and renewable subject to satisfactory performance

Interested applicants should deliver sealed application letters, curriculum vitae and photocopies of academic and professional certificates to the address below not later than March 10, 2023 by 5pm. Please indicate the position being applied for on top of the envelope.

The Permanent Secretary

Ministry of Lands, Housing and Urban Development

Plot 13-15 Parliament Avenue

P.O. Box 7096


Attn: The Head PDU

Ministry of Lands, Housing and Urban Development,

Plot 13-15 Parliament Avenue,

1st Floor, Room F1-17,


Job Info
Job Category: Tenders in Uganda
Job Type: Full-time
Deadline of this Job: 18 March 2023
Duty Station: Kampala
Posted: 03-03-2023
No of Jobs: 1
Start Publishing: 03-03-2023
Stop Publishing (Put date of 2030): 08-03-2066
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