Role Purpose

The General Ledger Specialist is responsible for the accurate and timely maintenance of the general ledger, including the preparation and posting of journal entries, account reconciliations, and support for month-end and year-end closing processes. This role ensures that all financial data is recorded in compliance with International Financial Reporting Standards (IFRS) and Ugandan statutory requirements. The General Ledger Specialist works closely with the finance team to maintain strong internal controls, support audits, and provide accurate financial information for management decision-making.

Key Responsibilities

1. General Ledger Maintenance

• Prepare and post accurate journal entries, including accruals, prepayments, depreciation, amortisation, and other adjusting entries.
• Maintain the chart of accounts and ensure proper coding of all transactions.
• Review and verify the accuracy of all GL entries and ensure proper documentation and approval.
• Monitor general ledger accounts for anomalies and resolve discrepancies promptly.

2. Account Reconciliation

• Perform monthly reconciliations of all balance sheet accounts, including bank accounts, accounts receivable, accounts payable, fixed assets, intercompany accounts, and accruals.
• Investigate and resolve reconciling items in a timely manner.
• Ensure all reconciling items are cleared within established timelines.

3. Month-End & Year-End Closing

• Assist in the month-end, quarter-end, and year-end closing processes, ensuring all journal entries are posted accurately and within deadlines.
• Prepare supporting schedules for financial statement line items.
• Assist in the preparation of monthly, quarterly, and annual financial statements in compliance with IFRS.

4. Fixed Assets Management

• Maintain the fixed asset register, including additions, disposals, transfers, and depreciation calculations.
• Perform periodic physical verification of fixed assets and reconcile with the register.
• Ensure proper tagging and tracking of all fixed assets.

5. Intercompany Transactions

• Process intercompany transactions and ensure proper elimination entries are recorded.
• Reconcile intercompany accounts with subsidiaries or related parties.
• Resolve intercompany discrepancies promptly.

6. Audit Support

• Assist in the preparation of audit schedules and respond to auditor queries.
• Provide supporting documentation for internal and external audits.
• Ensure all audit recommendations are implemented and documented.

7. Tax & Statutory Compliance Support

• Support the preparation of tax returns (VAT, Withholding Tax, PAYE, NSSF) and ensure timely filing.
• Assist in preparing statutory financial statements for submission to the Uganda Registration Services Bureau (URSB).
• Stay updated on changes in IFRS, Ugandan tax laws, and financial reporting requirements.

8. Process Improvement

• Identify and recommend improvements to GL processes and procedures to enhance efficiency and accuracy.
• Assist in the implementation of system improvements and automation initiatives.
• Document GL procedures and maintain up-to-date process manuals.

9. Reporting & Analysis

• Prepare and present GL reports to the supervisor, highlighting key variances and issues.
• Analyse GL accounts to identify trends, unusual transactions, or areas of concern.
• Support management reporting and ad-hoc financial analysis as requested.

Qualifications & Experience

Education:

• Bachelor’s degree or above in Accounting, Finance, Business Administration, or a related field.
• Professional accounting certification (e.g., CPA, ACCA, or equivalent) is highly desirable.

Experience:

• Minimum 3–5 years of experience in general ledger accounting, financial reporting, or a similar role.
• Proven experience in month-end closing, reconciliations, and journal entry preparation.
• Experience in the manufacturing, building materials, logistics, or construction industry is highly desirable.
• Prior work experience in Uganda or East Africa is essential.
• Language Requirement (Mandatory):
• Fluent in English (spoken and written) – must be able to prepare financial reports, communicate with auditors and regulators, and draft correspondence in English.

Technical Skills:

• In-depth knowledge of IFRS and Ugandan financial reporting requirements.
• Strong understanding of the Uganda Companies Act 2012 and Accountants Act 2013.
• Proficiency in ERP systems (e.g., SAP, Oracle, or similar) and advanced Microsoft Excel skills (pivot tables, VLOOKUP, formulas).
• Knowledge of tax regulations (VAT, Withholding Tax, PAYE, NSSF) and statutory compliance in Uganda.

Soft Skills:

• High attention to detail and accuracy in financial data.
• Strong analytical and problem-solving skills.
• Excellent organisational and time-management abilities to meet tight deadlines.
• Good communication and interpersonal skills to liaise with auditors and internal stakeholders.
• Proactive, self-motivated, and results-oriented.
• High level of integrity, ethics, and confidentiality.

Other Requirements:

• Valid driving permit (for occasional off-site meetings with auditors or regulators) is an advantage.
• Willingness to work extended hours during month-end and year-end closing periods.
• Prior work experience in Uganda or East Africa is highly desirable.

What We Offer

• Competitive salary and benefits package.
• Opportunity to work in a dynamic international environment with large-scale operations.
• Exposure to full-cycle financial reporting and compliance.
• Professional development and training opportunities.
• A collaborative and supportive team culture that values integrity and accuracy.

• Prepare and post accurate journal entries, including accruals, prepayments, depreciation, amortisation, and other adjusting entries.
• Maintain the chart of accounts and ensure proper coding of all transactions.
• Review and verify the accuracy of all GL entries and ensure proper documentation and approval.
• Monitor general ledger accounts for anomalies and resolve discrepancies promptly.
• Perform monthly reconciliations of all balance sheet accounts, including bank accounts, accounts receivable, accounts payable, fixed assets, intercompany accounts, and accruals.
• Investigate and resolve reconciling items in a timely manner.
• Ensure all reconciling items are cleared within established timelines.
• Assist in the month-end, quarter-end, and year-end closing processes, ensuring all journal entries are posted accurately and within deadlines.
• Prepare supporting schedules for financial statement line items.
• Assist in the preparation of monthly, quarterly, and annual financial statements in compliance with IFRS.
• Maintain the fixed asset register, including additions, disposals, transfers, and depreciation calculations.
• Perform periodic physical verification of fixed assets and reconcile with the register.
• Ensure proper tagging and tracking of all fixed assets.
• Process intercompany transactions and ensure proper elimination entries are recorded.
• Reconcile intercompany accounts with subsidiaries or related parties.
• Resolve intercompany discrepancies promptly.
• Assist in the preparation of audit schedules and respond to auditor queries.
• Provide supporting documentation for internal and external audits.
• Ensure all audit recommendations are implemented and documented.
• Support the preparation of tax returns (VAT, Withholding Tax, PAYE, NSSF) and ensure timely filing.
• Assist in preparing statutory financial statements for submission to the Uganda Registration Services Bureau (URSB).
• Stay updated on changes in IFRS, Ugandan tax laws, and financial reporting requirements.
• Identify and recommend improvements to GL processes and procedures to enhance efficiency and accuracy.
• Assist in the implementation of system improvements and automation initiatives.
• Document GL procedures and maintain up-to-date process manuals.
• Prepare and present GL reports to the supervisor, highlighting key variances and issues.
• Analyse GL accounts to identify trends, unusual transactions, or areas of concern.
• Support management reporting and ad-hoc financial analysis as requested.

• In-depth knowledge of IFRS and Ugandan financial reporting requirements.
• Strong understanding of the Uganda Companies Act 2012 and Accountants Act 2013.
• Proficiency in ERP systems (e.g., SAP, Oracle, or similar) and advanced Microsoft Excel skills (pivot tables, VLOOKUP, formulas).
• Knowledge of tax regulations (VAT, Withholding Tax, PAYE, NSSF) and statutory compliance in Uganda.
• High attention to detail and accuracy in financial data.
• Strong analytical and problem-solving skills.
• Excellent organisational and time-management abilities to meet tight deadlines.
• Good communication and interpersonal skills to liaise with auditors and internal stakeholders.
• Proactive, self-motivated, and results-oriented.
• High level of integrity, ethics, and confidentiality.

• Bachelor’s degree or above in Accounting, Finance, Business Administration, or a related field.
• Professional accounting certification (e.g., CPA, ACCA, or equivalent) is highly desirable.
• Minimum 3–5 years of experience in general ledger accounting, financial reporting, or a similar role.
• Proven experience in month-end closing, reconciliations, and journal entry preparation.
• Experience in the manufacturing, building materials, logistics, or construction industry is highly desirable.
• Prior work experience in Uganda or East Africa is essential.
• Fluent in English (spoken and written).
• Valid driving permit (for occasional off-site meetings with auditors or regulators) is an advantage.
• Willingness to work extended hours during month-end and year-end closing periods.