Q-Sourcing Limited trading as Q-Sourcing Servtec is a Manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

Our client, in the manufacturing sector (Coffee) Uganda, is looking for OFFICE ADMINISTRATOR to work on site in Namanve.

Job Purpose

The Administrator will provide administrative and clerical support to ensure the efficient day-to-day running of the office. The role holder will coordinate schedules, manage correspondence and records, support procurement of office supplies, and provide administrative support across departments.

Key Duties and Responsibilities

• Manage front office operations, including receiving visitors, calls and correspondence in a professional manner.
• Maintain and organize company records, files and documentation, both physical and electronic.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action points.
• Support the procurement of office supplies and manage petty cash in line with company policy.
• Assist the HR function with staff attendance records, leave tracking, and onboarding logistics for new employees.
• Liaise with service providers (cleaning, security, utilities, etc.) to ensure smooth office operations.
• Prepare and distribute internal memos, letters and reports as required.
• Support logistics for meetings and events involving management, clients and partners.
• Maintain an up-to-date asset register for office equipment.
• Perform any other administrative duties assigned by management.

Qualifications, Skills & Desired Traits

• Diploma or Bachelor’s degree in Business Administration, Office Management or a related field.
• Minimum 2 years’ experience in an administrative or office support role.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with excellent attention to detail.
• Good oral and written communication skills.
• High level of integrity, discretion and confidentiality.
• Ability to multi-task and work well under minimal supervision.

All candidates who meet the criteria outlined above are encouraged to apply under the job vacancy “QSSU – SK -OA – OFFICE ADMINISTRATOR”.

Note: The deadline for applications is not later than 8:00 AM SUNDAY October 18TH, 2026

Only shortlisted applicants will be contacted.

• Manage front office operations, including receiving visitors, calls and correspondence in a professional manner.
• Maintain and organize company records, files and documentation, both physical and electronic.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action points.
• Support the procurement of office supplies and manage petty cash in line with company policy.
• Assist the HR function with staff attendance records, leave tracking, and onboarding logistics for new employees.
• Liaise with service providers (cleaning, security, utilities, etc.) to ensure smooth office operations.
• Prepare and distribute internal memos, letters and reports as required.
• Support logistics for meetings and events involving management, clients and partners.
• Maintain an up-to-date asset register for office equipment.
• Perform any other administrative duties assigned by management.

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills with excellent attention to detail
• Good oral and written communication skills
• High level of integrity, discretion and confidentiality
• Ability to multi-task and work well under minimal supervision

• Diploma or Bachelor’s degree in Business Administration, Office Management or a related field.