Background

The Contractor Records Assistant will execute the heavy duty physical handling, organising and digital cataloguing of the company’s archival assets. This is a highly active, labour-intensive role designed for a versatile, dynamic and physically robust fresh graduate. The successful candidate will spend a significant portion of their time sorting massive backlogs of files, packing boxes, loading/unloading transport vehicles and climbing to manage high-shelf inventory while seamlessly switching to a computer database entry.

Key Duties and Responsibilities

• Manually lift, stack, pack and carry heavy boxes of records, large ledgers and archival materials daily.
• Physically load packed records boxes onto transport trucks and offload them at the Records Centre.
• Climb ladders and utilise step stools to safely retrieve, shelf and arrange heavy storage boxes on high warehouse racks.
• Secure the physical storage areas, managing keys, locks and ensuring the physical safety and cleanliness of the archives.
• Process large volumes of unorganised paperwork, sorting them alphabetically, chronologically and according to the specific classification scheme.
• Create highly detailed descriptions, lists and data for all packed physical boxes.
• Oversee the structural transfer of semi-current and inactive records from active offices to the Records Centre.
• Efficiently transfer physical index lists into the Electronic Document and Records Management System and spreadsheets.
• Retrieve both physical and electronic records as requested by staff.
• Follow strict Records Management and data privacy policies to safeguard sensitive company and client information.
• Team Support to the senior section staff.

Experience and Qualification

• A Fresh Graduate Highly Preferred.
• Bachelor’s Degree in Records & Archives Management Library and Information Science (MUST)
• 0 – 3 Year. This is a career starting role designed for someone eager to build foundational experience from the ground up.
• Must be capable of continuous standing, bending, lifting heavy loads (up to 20–25kg regularly) and working comfortably at heights (ladders/shelving units).
• A fast-moving, proactive individual who thrives in a warehouse or active archive setting rather than a strictly desk-bound environment.
• Ability to organise physical spaces, maximise shelf capacity and follow warehouse safety protocols.
• Strong computer literacy with rapid and accurate alphanumeric data entry skills.
• A strong passion for records management coupled with a deep understanding of indexing, filing and sorting logic.
• Attention to detail to ensure zero data loss in records classification.

• Manually lift, stack, pack and carry heavy boxes of records, large ledgers and archival materials daily.
• Physically load packed records boxes onto transport trucks and offload them at the Records Centre.
• Climb ladders and utilise step stools to safely retrieve, shelf and arrange heavy storage boxes on high warehouse racks.
• Secure the physical storage areas, managing keys, locks and ensuring the physical safety and cleanliness of the archives.
• Process large volumes of unorganised paperwork, sorting them alphabetically, chronologically and according to the specific classification scheme.
• Create highly detailed descriptions, lists and data for all packed physical boxes.
• Oversee the structural transfer of semi-current and inactive records from active offices to the Records Centre.
• Efficiently transfer physical index lists into the Electronic Document and Records Management System and spreadsheets.
• Retrieve both physical and electronic records as requested by staff.
• Follow strict Records Management and data privacy policies to safeguard sensitive company and client information.
• Team Support to the senior section staff.

• Ability to organise physical spaces, maximise shelf capacity and follow warehouse safety protocols.
• Strong computer literacy with rapid and accurate alphanumeric data entry skills.
• A strong passion for records management coupled with a deep understanding of indexing, filing and sorting logic.
• Attention to detail to ensure zero data loss in records classification.

• Bachelor’s Degree in Records & Archives Management Library and Information Science (MUST)
• Must be capable of continuous standing, bending, lifting heavy loads (up to 20–25kg regularly) and working comfortably at heights (ladders/shelving units).
• A fast-moving, proactive individual who thrives in a warehouse or active archive setting rather than a strictly desk-bound environment.