Vacancy title:
Senior Officer Procurement (UICT5)

[Type: FULL_TIME, Industry: Education, and Training, Category: Transportation & Logistics]

Jobs at:
Uganda Institute of Information and Communications Technology (UICT)

Deadline of this Job:
Thursday, July 31 2025

Duty Station:
Uganda | Kampala | Uganda

Summary
Date Posted: Wednesday, July 23 2025, Base Salary: Not Disclosed

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JOB DETAILS:

The Senior Procurement Officer oversees the procurement process, ensures compliance with regulations, and manages supplier relationships to achieve value for money. The role involves strategic sourcing, contract management, and promoting transparency and efficiency in procuring goods and services.

Duties and Responsibilities

1. Procurement Planning & Strategy

• Develop and implement procurement plans aligned with institutional objectives.
• Conduct market research and supplier analysis to identify cost-effective purchasing opportunities.

2. Procurement Process Management

• Oversee end-to-end procurement (requisition processing, bid evaluation, contract awarding).
• Ensure compliance with public procurement laws, institutional policies, and best practices.
• Optimize procurement workflows for efficiency and risk minimization.

3. Supplier & Contract Management

• Identify, evaluate, and negotiate with suppliers for optimal pricing and quality.
• Develop and manage contracts, ensuring adherence to terms.
• Maintain supplier relationships and resolve disputes.

4. Budgeting & Cost Control

• Align procurement activities with budget allocations and financial regulations.
• Identify cost-saving opportunities and optimize expenditures.

5. Compliance & Risk Management

• Ensure compliance with national and institutional procurement laws.
• Mitigate risks related to fraud, conflicts of interest, and procurement delays.
• Maintain accurate records for audits.

6. Reporting & Documentation

• Prepare procurement reports (supplier performance, spending analysis, contract status).
• Maintain records for transparency and accountability.

7. Stakeholder Engagement & Coordination

• Collaborate with departments to understand procurement needs.
• Provide procurement advisory services to management.

8. Team Leadership & Capacity Building

• Supervise and mentor junior procurement staff.
• Conduct training on procurement policies and best practices.

9. Digital Procurement Transition

• Implement and manage e-procurement systems (bidding, supplier selection, contract management).
• Automate procurement workflows to reduce paperwork.
• Train staff and vendors on digital procurement platforms.

10. IT & Cybersecurity Compliance in Procurement

• Ensure procurement systems meet cybersecurity and data protection standards.
• Assess risks in IT-related procurement contracts.
• Collaborate with IT and audit teams to enhance digital security.

11. Regulatory & Contract Compliance

• Ensure adherence to procurement laws and ethical sourcing standards.
• Monitor supplier contracts for compliance.
• Prepare compliance reports and recommend improvements.

Key Result Areas (KRAs)

1. Procurement Planning & Strategy – Effective procurement plans aligned with institutional goals.
2. Procurement Process Management – Compliance, efficiency, and risk mitigation.
3. Supplier & Contract Management – Strong vendor relationships and favorable contracts.
4. Budgeting & Cost Control – Cost savings and financial compliance.
5. Compliance & Risk Management – Adherence to laws and fraud prevention.
6. Reporting & Documentation – Accurate and transparent procurement records.
7. Stakeholder Engagement – Timely service delivery and advisory support.
8. Team Leadership – Skilled and efficient procurement team.
9. Digital Procurement Implementation – Successful adoption of e-procurement systems.
10. Regulatory & Cybersecurity Compliance – Secure and legally compliant procurement.
11. Process Automation – Increased efficiency through digital workflows.
12. IT Procurement Risk Reduction – Mitigated risks in IT-related contracts.

Person Specification

Education & Qualifications

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Commerce, or related field.
• Master’s degree in Procurement, Supply Chain, Business Administration, or related field.
• Professional certification (CIPS, CPSP, or equivalent) required.
• Membership in a recognized procurement body (desirable).

Experience

• 7+ years in procurement, with 3+ years in a senior/supervisory role.
• Experience managing end-to-end procurement processes (preferably in academia or public sector).
• Expertise in contract management, supplier negotiation, and compliance.

Skills & Attributes

Technical Skills:

• Strong knowledge of procurement laws, regulations, and best practices.
• Proficiency in procurement software & ERP systems.
• Financial management, budgeting, and cost control.
• Data analysis and reporting.
• Familiarity with e-procurement and digital tools.

Soft Skills:

• Strong negotiation and decision-making abilities.
• Attention to detail and analytical thinking.
• Excellent communication and interpersonal skills.
• Leadership and team management.
• Integrity and ethical conduct.

Professional Qualities:

• Ability to work under pressure and meet deadlines.
• Willingness to stay updated on procurement trends and regulations.

Work Hours: 8

Experience in Months: 84

Level of Education: bachelor degree

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