Request for Bid(s) Small Works

(Two-Envelope Bidding Process)

Employer: Ministry of Agriculture, Animal Industry and Fisheries (MAAF)
Project: Uganda Climate Smart Agricultural Transformation Project (UCSATP)
Project ID: FP1732974
Contract Title: Package 6 - Rehabilitative works on road bottlenecks/check/holes in Teso and Karamoja sub region under Lots 33 - 42
Country: Uganda
Loan No.: Credit No. / Grant No.: 7261-U
RFB No: UG-MAAIF-S61440-CW-RFB
Issued on: 11th June, 2024

1. The Ministry of Agriculture, Animal Industry and Fisheries (MAAF) has received financing from the World Bank toward the cost of the Uganda Climate Smart Agricultural Transformation Project (UCSATP) and intends to apply part of the proceeds toward payments under the contract for Rehabilitative works on road bottlenecks/check/holes in Teso and Karamoja sub region under Lots 33 - 42. For this contract, the Borrower shall process the payments using the Direct Payment Disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing.

2. The Ministry of Agriculture, Animal Industry and Fisheries (MAAF) now invites sealed bids from eligible Bidders for Package 6 - Rehabilitative works on road bottlenecks/check/holes in Teso and Karamoja sub region under Lots 33 - 42.

3. Bidding will be conducted through National competitive procurement using Request for Bid (RFB) as specified in the World Bank’s “Procurement Regulations for IP Borrowers July 2016 revised in September 2025” (Procurement Regulations*). and is open to all eligible Bidders as defined in the Procurement Regulations.

4. Bids will be evaluated in accordance with the evaluation process set out in the bidding statements. The following bidding shall apply for all Bidders (including technical and non-price factors): 70% cost for bid costs: 30%.

5. Interested eligible Bidders may obtain further information from Ministry of Agriculture Animal Industry and Fisheries. Attention: Senior Procurement Officer, procurement.ucs@agriculture.go.ug and inspect the bidding document during office hours 0900 to 1700 hours at the address given below Uganda Climate Smart Agricultural Transformation Project Offices. Plot 78, Block 2 room 11, Buganda Road, Kampala, Uganda.

6. The bidding document in English may be purchased by interested eligible Bidders upon the submission of a written application to the address below and upon payment of a non-refundable fee of UG30,000.00 per package or the equivalent in freely convertible currency acceptable to the Employer. The method of payment will be by Bank Payment Advice form obtainable from the Uganda Revenue Authority (URA) website using “Other NRI” as tax of head in the form.

The Bidder may pick the bidding document from MAAF offices indicated below against submission of evidence of payment. On request and against a submission of the evidence of the payment, the bidding document may be sent by courier bearer to responsibility for the late delivery of the loss of the document. The Bidder is advised to visit and examine the site of the works. It is strongly advised to obtain all information that may be necessary prior to the bid and entering into contract for construction of the works. The cost of visiting the site shall be at the Bidders’ own expense. A Pre-Bid Site Visit conducted by the Employer will be held as per details indicated in ITS 7.4 of the bidding document:

A Pre-Bid Meeting shall take place at the following date, time and place 8th July,2024 of Kawondo Agricultural Research Institute, An Online Virtual Meeting using zoom - A link will be shared with selected eligible Bidders. The date of the meeting is determined by the date of the meeting. The Bidders who wish to attend the meeting shall register and submit their official email addresses not later than one (1) day to the date of the meeting.

7. Bids must be delivered to the address below on or before 23rd July, 2024 at 1100 Hours (East African Time). Electronic bidding will not be permitted. Late Bids will be rejected. The bidder will be notified of the “ORIGINAL BID”, and the time envelope will be “DECLINED” if the bid is not accepted. The bidder will be notified of the “ORIGINAL BID” if the bid is accepted. The bidder will be notified of the “ORIGINAL BID” if the bidders are not able to attend the meeting.

8. All bids must be accompanied by a Bid security as shown in the table below and (i) Local Labor Method Statement.

The Bidder may pick the bidding document from MAAF offices indicated below against submission of evidence of payment. On request and against a submission of the evidence of the payment, the bidding document may be sent by courier bearer to responsibility for the late delivery of the loss of the document. The Bidder is advised to visit and examine the site of the works. It is strongly advised to obtain all information that may be necessary prior to the bid and entering into contract for construction of the works. The cost of visiting the site shall be at the Bidders’ own expense. A Pre-Bid Site Visit conducted by the Employer will be held as per details indicated in ITS 7.4 of the bidding document:

A Pre-Bid Meeting shall take place at the following date, time and place 8th July,2024 of Kawondo Agricultural Research Institute, An Online Virtual Meeting using zoom - A link will be shared with selected eligible Bidders. The date of the meeting is determined by the date of the meeting. The Bidders who wish to attend the meeting shall register and submit their official email addresses not later than one (1) day to the date of the meeting.

7. Bids must be delivered to the address below on or before 23rd July, 2024 at 1100 Hours (East African Time). Electronic bidding will not be permitted. Late Bids will be rejected. The bidder will be notified of the “ORIGINAL BID”, and the time envelope will be “DECLINED” if the bid is not accepted. The bidder will be notified of the “ORIGINAL BID” if the bid is accepted. The bidder will be notified of the “ORIGINAL BID” if the bidders are not able to attend the meeting.

8. All bids must be accompanied by a Bid security as shown in the table below and (i) Local Labor Method Statement.

The Bidder may pick the bidding document from MAAF offices indicated below against submission of evidence of payment. On request and against a submission of the evidence of the payment, the bidding document may be sent by courier bearer to responsibility for the late delivery of the loss of the document. The Bidder is advised to visit and examine the site of the works. It is strongly advised to obtain all information that may be necessary prior to the bid and entering into contract for construction of the works. The cost of visiting the site shall be at the Bidders’ own expense. A Pre-Bid Site Visit conducted by the Employer will be held as per details indicated in ITS 7.4 of the bidding document:

A Pre-Bid Meeting shall take place at the following date, time and place 8th July,2026 of Kawondo Agricultural Research Institute, An Online Virtual Meeting using zoom - A link will be shared with selected eligible Bidders. The date of the meeting is determined by the date of the meeting. The Bidders who wish to attend the meeting shall register and submit their official email addresses not later than one (1) day to the date of the meeting.

7. Bids must be delivered to the address below on or before 23rd July, 2026 at 1100 Hours (East African Time). Electronic bidding will not be permitted. Late Bids will be rejected. The bidder will be notified of the “ORIGINAL BID”, and the time envelope will be “DECLINED” if the bid is not accepted. The bidder will be notified of the “ORIGINAL BID” if the bid is accepted. The bidder will be notified of the “ORIGINAL BID” if the bidders are not able to attend the meeting.

8. All bids must be accompanied by a Bid security as shown in the table below and (i) Local Labor Method Statement.