ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

WFP is a 2020 Nobel Peace Prize Laureate.

WFP offers a highly inclusive, diverse, and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

This position is based in Port Sudan Office

Under the direct supervision of the National officer and overall supervision of the Head of WFP Port Sudan office, or the officer in-charge in his absences, the logistics assistant should perform the following duties: -

THE ROLE

To perform administrative processes and activities that contribute to the successful, efficient running of WFP shipping operations.

KEY ACCOUNTABILITIES :

• Compile the preliminary shipments information’s received from WFP HQ, establish contacts with the local shipping agents compile all records for the expected arrivals and disseminate to concerned staff for further follow up on actual time of arrival.
• Follow up with HQ shipping unit on the receipt of complete full set of required shipping documents, as well as with the CO pre-clearance team on relevant exemptions letters, timely seeking supervisor’s intervention in case of potential delays.
• Timely provide the clearing agent with the required shipping document and exemptions letters, assist in drafting relevant covering letters and maintain proper filing of copies.
• Maintain all shipping information and generated in an updated weekly shipping bulletin, disseminate it as appropriate, and assist in preparation of performance evaluation of contracted clearing agents as well as clearing market surveys.
• As instructed supervise/ monitor the discharge of WFP bulk, break bulk and containers vessels, ensures adhering to WFP standards, immediately report to supervisors in case of any unforeseen problems pertaining to discharging operations.
• Coordinate with the clearing agent on timely and promptly cargo inspection by the concerned governmental department (Custom, SSMO, PPD and Port Health quarantine) to ensure timely final releases of incoming shipments.
• Supervise de-stuffing operation of containerized shipments to ensure accurate dispatches of sound quality and correct quantity as per the approved LTI, as needed.
• As needed supervise the discharge operation of WFP bulk/beak bulk shipments, ensures smooth discharge operation as per WFP standards, in collaboration with WFP superintendent ascertains accurate bags weighting, sound cargo quality, and segregate improper weights and quality, and report accordingly.
• Adhere to WFP standards in all logistics aspects while carrying out the assigned responsibility.
• Perform any other related duties as required

QUALIFICATIONS AND EXPERIENCE :

Education : Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: 5 Years related job experience.

Knowledge and Skills:

• Experience in the area of shipping, logistics or procurement.
• Experience in analyzing data and drafting reports.
• Experience using and maintaining supply chain databases to monitor ongoing contracts, shipments, payments, pipeline information, insurance claims, and/or food stocks against set KPIs.
• Experience in providing technical business support in corporate systems.
• Experience in coordinating with COs and other supply chain actors to support ocean transport contracting and operations.

Language: Fluency in English & Arabic language.

• Compile the preliminary shipments information’s received from WFP HQ, establish contacts with the local shipping agents compile all records for the expected arrivals and disseminate to concerned staff for further follow up on actual time of arrival.
• Follow up with HQ shipping unit on the receipt of complete full set of required shipping documents, as well as with the CO pre-clearance team on relevant exemptions letters, timely seeking supervisor’s intervention in case of potential delays.
• Timely provide the clearing agent with the required shipping document and exemptions letters, assist in drafting relevant covering letters and maintain proper filing of copies.
• Maintain all shipping information and generated in an updated weekly shipping bulletin, disseminate it as appropriate, and assist in preparation of performance evaluation of contracted clearing agents as well as clearing market surveys.
• As instructed supervise/ monitor the discharge of WFP bulk, break bulk and containers vessels, ensures adhering to WFP standards, immediately report to supervisors in case of any unforeseen problems pertaining to discharging operations.
• Coordinate with the clearing agent on timely and promptly cargo inspection by the concerned governmental department (Custom, SSMO, PPD and Port Health quarantine) to ensure timely final releases of incoming shipments.
• Supervise de-stuffing operation of containerized shipments to ensure accurate dispatches of sound quality and correct quantity as per the approved LTI, as needed.
• As needed supervise the discharge operation of WFP bulk/beak bulk shipments, ensures smooth discharge operation as per WFP standards, in collaboration with WFP superintendent ascertains accurate bags weighting, sound cargo quality, and segregate improper weights and quality, and report accordingly.
• Adhere to WFP standards in all logistics aspects while carrying out the assigned responsibility.
• Perform any other related duties as required

• Experience in the area of shipping, logistics or procurement.
• Experience in analyzing data and drafting reports.
• Experience using and maintaining supply chain databases to monitor ongoing contracts, shipments, payments, pipeline information, insurance claims, and/or food stocks against set KPIs.
• Experience in providing technical business support in corporate systems.
• Experience in coordinating with COs and other supply chain actors to support ocean transport contracting and operations.
• Fluency in English & Arabic language.

• Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.