Purpose of the Job

To provide secretarial and office managerial services.

Responsibilities

The incumbent will be responsible for carrying out the following duties and responsibilities:

• Attending to the visitors of the Department.
• Handling the office petty cash
• Ensuring proper filing of all official documents.
• Attending to telephone calls in the office.
• Handling secretarial work for the office.
• Ensuring a smooth general management of the office.
• Updating and keeping the Head of Department`s diary schedules.
• Performing any other duties delegated by the Head of Department.

Key Outputs

• Visitors attended to.
• Office petty cash handled and accounted for.
• Proper filing of official documents done.
• Telephone calls attended to.
• Secretarial work done.
• Departmental dairy updated and kept

Requirements

Person Specification

• Must have a Diploma in Secretarial Studies from a recognised awarding Institution.
• Must have proven computer literacy
• Good interpersonal and communication skills
• Good public relations and customer care
• Effective time management
• Concern for quality and standards
• Age Limit: Not above 55 years old at the time of application.

• Attending to the visitors of the Department.
• Handling the office petty cash
• Ensuring proper filing of all official documents.
• Attending to telephone calls in the office.
• Handling secretarial work for the office.
• Ensuring a smooth general management of the office.
• Updating and keeping the Head of Department`s diary schedules.
• Performing any other duties delegated by the Head of Department.

• Must have a Diploma in Secretarial Studies from a recognised awarding Institution.
• Must have proven computer literacy
• Good interpersonal and communication skills
• Good public relations and customer care
• Effective time management
• Concern for quality and standards
• Age Limit: Not above 55 years old at the time of application.