About AsOne Ministries

AsOne Ministries is a non-profit organization making disciples of Jesus and creating sustainable solutions in education, enterprise, health, and agriculture that holistically address poverty in rural, underserved communities. The organization seeks to end spiritual, relational, and economic poverty one community at a time across Uganda through personal and communal transformational development.

Position Summary

The Community Finance & Administrative Officer (CFAO) serves as the financial backbone of the AsOne community. The role is responsible for community-level financial management, including expense requisitions, petty cash management, revenue collection, bookkeeping, financial reconciliations, and compliance with AsOne's Financial Management & Control SOPs.

The position also oversees vendor management and stock management across community entities and works closely with the Community Manager and Operations Manager to support day-to-day operations. The CFAO also serves as the Community Manager's operational backup when required.

The role requires exceptional honesty, meticulous record-keeping, strong financial discipline, and consistent adherence to established financial controls.

Key Responsibilities

1. Expense Requisition & Procurement

• Prepare the community's monthly expense requisition, accurately categorizing items by payment type.
• Submit approved requisitions to the Central Office by the required deadline.
• Liaise with Central Office regarding requisition status, deliveries, and urgent community needs.
• Communicate approved budgets and any changes to relevant entity managers.
• Inspect deliveries against purchase orders and delivery notes.
• Verify quantities and quality of delivered goods and report discrepancies promptly.
• Record all received goods in the community books of accounts.
• Ensure purchases comply with approved petty cash and procurement categories.
• Ensure unspent cash expense funds are returned to the community account at the end of the month.

2. Vendor Management

• Identify and assess suitable vendors and suppliers.
• Obtain the required approval before adding vendors to the approved vendor pool.
• Prepare and maintain vendor agreements and supporting documentation.
• Maintain secure records of vendor registration details, contacts, agreements, and related documentation.
• Monitor vendor performance and delivery timelines.
• Escalate supplier delays or non-performance to the Operations Manager.
• Obtain and verify supplier invoices against purchase orders and delivery notes.
• Submit verified vendor invoices to the Central Finance Office.

3. Stock Management

• Conduct weekly stock counts for clinic stock, including pharmacy and laboratory inventory.
• Conduct weekly counts of school-held stock such as uniforms and food supplies.
• Conduct monthly stock takes of community equipment.
• Reconcile physical stock against stock records.
• Report stock variances immediately, including the item, variance, and likely cause.
• Monitor consumption trends and forecast stock requirements.
• Submit stock requisitions in advance to prevent stock-outs.

4. Petty Cash Management & Reconciliation

• Receive and securely maintain the approved petty cash float.
• Disburse petty cash only for approved categories and within authorized limits.
• Issue and co-sign petty cash vouchers for every disbursement.
• Ensure every transaction is recorded on the same day it occurs.
• Maintain an accurate daily petty cash ledger.
• Conduct daily petty cash reconciliations with the relevant entity manager.
• Attach and submit original supporting receipts with reconciliations.
• Ensure petty cash is fully accounted for before requesting replenishment.
• Bank unspent petty cash back into the community account before month-end.
• Maintain proper documentation for all cash movements.

5. Revenue Collection & Reporting

• Ensure revenue is collected through the approved payment channels.
• Ensure every transaction is supported by a properly issued receipt.
• Maintain daily revenue logs and update the relevant financial records.
• Keep revenue cash separate from petty cash.
• Prepare and complete bank deposits for all applicable cash revenue within the required timeframe.
• Reconcile cash revenue against receipts and daily revenue records.
• Reconcile digital payment platforms with revenue logs and accounting records.
• Submit daily revenue reports to the Central Office at the required time.
• Maintain supporting documentation, including platform statements and bank deposit receipts.

6. Books of Accounts & Compliance

• Maintain complete and accurate community books of accounts.
• Ensure every financial entry is recorded on the day of the transaction.
• Ensure all expense and revenue entries have appropriate supporting documentation.
• Prepare monthly expense summaries and reconcile them to the supporting records.
• Prepare monthly revenue reports by entity and category.
• Maintain compliance with AsOne's Financial Management & Control SOPs.
• Cooperate fully with audits, surprise cash counts, and unannounced site visits.
• Make financial records, petty cash, receipt books, and bank deposit documentation available for inspection when required.
• Immediately report suspected financial misconduct, irregularities, or control breaches.
• Support investigations by securing and providing relevant financial records.

7. Community Management Support & Organizational Initiatives

• Act as the operational backup to the Community Manager when required.
• Support implementation of organizational initiatives, SOPs, reporting requirements, and operational procedures.
• Assist with weekly operational reports and monthly financial submissions.
• Help community staff understand and comply with AsOne's operational and financial standards.
• Escalate compliance gaps and procedural questions to the Operations Manager or relevant Central Office function.
• Participate in community management meetings, operational reviews, and planning activities.
• Provide financial information, compliance updates, and operational observations to support decision-making.
• Promote a culture of financial integrity, accountability, and transparency.

Qualifications & Experience

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Professional accounting qualification such as CPA or ACCA (part-qualified) is an added advantage.
• Minimum 2–3 years' experience in finance, accounting, or bookkeeping.
• Demonstrated hands-on experience in maintaining books of accounts, managing petty cash, and preparing financial reconciliations.
• Experience in a community-based, rural, non-profit, or faith-based organization is highly desirable.
• Experience managing cash and revenue in a multi-entity or multi-site environment is an added advantage.
• Working knowledge of Ugandan financial regulations, tax requirements, and basic compliance obligations.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with mobile-money platforms such as MTN MoMo Pay and Airtel Pay, and digital payment systems such as SurePay, is desirable.
• Ability to work effectively in a rural community environment with regular field-level presence.

Competencies & Attributes

• Exceptional integrity and strong personal financial discipline.
• Meticulous attention to detail and commitment to accurate record-keeping.
• Highly organized and disciplined in following financial procedures.
• Strong accountability and ability to meet reporting and reconciliation deadlines.
• Practical problem-solving skills and sound judgment.
• Willingness to escalate issues transparently rather than bypass established procedures.
• Strong teamwork and collaboration skills.
• Ability to build trusted relationships with the Community Manager and entity managers.
• Genuine alignment with the mission, values, and Christian ethos of AsOne Ministries Uganda.

• Prepare the community's monthly expense requisition, accurately categorizing items by payment type.
• Submit approved requisitions to the Central Office by the required deadline.
• Liaise with Central Office regarding requisition status, deliveries, and urgent community needs.
• Communicate approved budgets and any changes to relevant entity managers.
• Inspect deliveries against purchase orders and delivery notes.
• Verify quantities and quality of delivered goods and report discrepancies promptly.
• Record all received goods in the community books of accounts.
• Ensure purchases comply with approved petty cash and procurement categories.
• Ensure unspent cash expense funds are returned to the community account at the end of the month.
• Identify and assess suitable vendors and suppliers.
• Obtain the required approval before adding vendors to the approved vendor pool.
• Prepare and maintain vendor agreements and supporting documentation.
• Maintain secure records of vendor registration details, contacts, agreements, and related documentation.
• Monitor vendor performance and delivery timelines.
• Escalate supplier delays or non-performance to the Operations Manager.
• Obtain and verify supplier invoices against purchase orders and delivery notes.
• Submit verified vendor invoices to the Central Finance Office.
• Conduct weekly stock counts for clinic stock, including pharmacy and laboratory inventory.
• Conduct weekly counts of school-held stock such as uniforms and food supplies.
• Conduct monthly stock takes of community equipment.
• Reconcile physical stock against stock records.
• Report stock variances immediately, including the item, variance, and likely cause.
• Monitor consumption trends and forecast stock requirements.
• Submit stock requisitions in advance to prevent stock-outs.
• Receive and securely maintain the approved petty cash float.
• Disburse petty cash only for approved categories and within authorized limits.
• Issue and co-sign petty cash vouchers for every disbursement.
• Ensure every transaction is recorded on the same day it occurs.
• Maintain an accurate daily petty cash ledger.
• Conduct daily petty cash reconciliations with the relevant entity manager.
• Attach and submit original supporting receipts with reconciliations.
• Ensure petty cash is fully accounted for before requesting replenishment.
• Bank unspent petty cash back into the community account before month-end.
• Maintain proper documentation for all cash movements.
• Ensure revenue is collected through the approved payment channels.
• Ensure every transaction is supported by a properly issued receipt.
• Maintain daily revenue logs and update the relevant financial records.
• Keep revenue cash separate from petty cash.
• Prepare and complete bank deposits for all applicable cash revenue within the required timeframe.
• Reconcile cash revenue against receipts and daily revenue records.
• Reconcile digital payment platforms with revenue logs and accounting records.
• Submit daily revenue reports to the Central Office at the required time.
• Maintain supporting documentation, including platform statements and bank deposit receipts.
• Maintain complete and accurate community books of accounts.
• Ensure every financial entry is recorded on the day of the transaction.
• Ensure all expense and revenue entries have appropriate supporting documentation.
• Prepare monthly expense summaries and reconcile them to the supporting records.
• Prepare monthly revenue reports by entity and category.
• Maintain compliance with AsOne's Financial Management & Control SOPs.
• Cooperate fully with audits, surprise cash counts, and unannounced site visits.
• Make financial records, petty cash, receipt books, and bank deposit documentation available for inspection when required.
• Immediately report suspected financial misconduct, irregularities, or control breaches.
• Support investigations by securing and providing relevant financial records.
• Act as the operational backup to the Community Manager when required.
• Support implementation of organizational initiatives, SOPs, reporting requirements, and operational procedures.
• Assist with weekly operational reports and monthly financial submissions.
• Help community staff understand and comply with AsOne's operational and financial standards.
• Escalate compliance gaps and procedural questions to the Operations Manager or relevant Central Office function.
• Participate in community management meetings, operational reviews, and planning activities.
• Provide financial information, compliance updates, and operational observations to support decision-making.
• Promote a culture of financial integrity, accountability, and transparency.

• Proficiency in Microsoft Office, particularly Excel
• Experience with mobile-money platforms such as MTN MoMo Pay and Airtel Pay, and digital payment systems such as SurePay, is desirable.
• Meticulous attention to detail and commitment to accurate record-keeping.
• Highly organized and disciplined in following financial procedures.
• Strong accountability and ability to meet reporting and reconciliation deadlines.
• Practical problem-solving skills and sound judgment.
• Willingness to escalate issues transparently rather than bypass established procedures.
• Strong teamwork and collaboration skills.
• Ability to build trusted relationships with the Community Manager and entity managers.

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Professional accounting qualification such as CPA or ACCA (part-qualified) is an added advantage.
• Demonstrated hands-on experience in maintaining books of accounts, managing petty cash, and preparing financial reconciliations.
• Experience in a community-based, rural, non-profit, or faith-based organization is highly desirable.
• Experience managing cash and revenue in a multi-entity or multi-site environment is an added advantage.
• Working knowledge of Ugandan financial regulations, tax requirements, and basic compliance obligations.
• Genuine alignment with the mission, values, and Christian ethos of AsOne Ministries Uganda.