Job Summary

The Finance Associate will ensure effective budgeting processes, budget monitoring and smooth running of the Accounts receivables function as well as reporting in line with Baylor foundation Uganda policy and specific donor requirements. He/She will be responsible for day-to-day operationalization of project financial transactions and procedures including supporting the preparing and analyzing financial reports to provide insights and recommendations to the project leadership team.

Overall Responsibilities

• Verifies the accuracy of requests, accountabilities, other support documentations, approvals and support for mobile money payments processing
• Carry out monthly closing process and reconciliation of Mobile money wallets/accounts, timely replenishments, payables, receivables and bank account reconciliations.
• Monitor and update the Budget monitoring module with respective budget holders and proactive prevention of further variances by providing advice of best course of action.
• Review and reconcile on a bi-monthly basis a transaction listing of project expenses per donor with each budget holder and ensure correct cost allocations.
• Prepare accurate and complete donor periodic financial reports based on donor funding reporting requirements.
• Prepare a consolidated forex fluctuation analysis for all foreign denominated projects for Management’ review and decision making.
• Timely invoicing for all due income especially for cost-reimbursable.
• Review incoming project requisitions and supporting documents to ensure compliance with all donor requirements and proper cost allocation as per approved budgets.
• Other duties as may be required of a Finance Associate – such as review of LPOs and Payment vouchers, Posting of PVs and JVs and other support that may be required from time to time.

Required Qualification, Experience and Competencies:

Qualifications:

• A Bachelors (Honours) degree in Commerce, Finance or Accounting.
• A minimum of Level 2 of professional qualification, e.g. (ACCA, CPA) is an advantage

Experience:

• 3 years’ working experience in the Finance department of a reputable Non-Governmental Organization.

3 Years Relevant Experience

NOTE:

• Verifies the accuracy of requests, accountabilities, other support documentations, approvals and support for mobile money payments processing
• Carry out monthly closing process and reconciliation of Mobile money wallets/accounts, timely replenishments, payables, receivables and bank account reconciliations.
• Monitor and update the Budget monitoring module with respective budget holders and proactive prevention of further variances by providing advice of best course of action.
• Review and reconcile on a bi-monthly basis a transaction listing of project expenses per donor with each budget holder and ensure correct cost allocations.
• Prepare accurate and complete donor periodic financial reports based on donor funding reporting requirements.
• Prepare a consolidated forex fluctuation analysis for all foreign denominated projects for Management’ review and decision making.
• Timely invoicing for all due income especially for cost-reimbursable.
• Review incoming project requisitions and supporting documents to ensure compliance with all donor requirements and proper cost allocation as per approved budgets.
• Other duties as may be required of a Finance Associate – such as review of LPOs and Payment vouchers, Posting of PVs and JVs and other support that may be required from time to time.

• A Bachelors (Honours) degree in Commerce, Finance or Accounting.
• A minimum of Level 2 of professional qualification, e.g. (ACCA, CPA) is an advantage