1. ROLE PURPOSE

To own and run the Savanna Fibre fleet end-to-end allocation, fuel, maintenance and garages, rentals and vendors, drivers and riders, compliance, and reporting so that the fleet is available, safe, accountable and cost-controlled at all times. The Fleet Manager is the single accountable owner of the whole fleet docket and operates autonomously, reporting directly to the Operations Director.

2. ORGANISATIONAL POSITION

The Fleet Manager reports to the Operations Director and leads the entire fleet function, including the Fleet Officer Ops & Admin and the field fleet team. The Fleet Manager is expected to hold and handle the whole department himself, escalating to the OD only on decisions, exceptions and emergencies. The 7 in-house drivers report into the fleet team.

3. KEY RESPONSIBILITIES

3.1 Fleet operations, allocation & utilisation

• Plan and assign vehicles and drivers daily across ~177 assets (cars, trucks, bikes) so no operation is delayed.
• Track utilisation per vehicle; prove whether the fleet needs more assets or better scheduling.
• Manage the trip workflow end-to-end, including after-hours trips and airport runs (requester -> HOD -> Fleet Manager -> OD sign-off).

3.2 Fuel management & accountability

• Control all fuel spend across fuel cards: budget vs actual vs balance per card.
• Measure fuel efficiency per vehicle; detect and prevent leakages before they happen.
• Produce the weekly fuel exception report and reconcile discrepancies.
• Document emergency fuel requests; demonstrate cost savings in the monthly report.

3.3 Maintenance, servicing & garages

• Maintain the service schedule per vehicle (owned and rented); receive and act on service alerts.
• Run the breakdown flow end-to-end: ticket -> triage by severity -> garage dispatch -> job card -> cost/material recorded.
• Manage the garage network (dedicated garages per bike type + 6 zone garages + central garage) and enforce garage SLAs (MTTR).
• Ensure all bikes are serviced properly and odometers are accurate.

3.4 Drivers & riders management

• Supervise drivers and riders in the field: conduct, route adherence, after-hours trips.
• Manage the 7 in-house drivers: roster, discipline, welfare (incl. late-night facility), training.
• Enforce licensing (Class A for riders) and PPE compliance; issue and track PPE.

3.5 Rentals, vendors & contracts

• Manage the rental fleet and car-hire vendors; maintain the vendor/contracts register (incl. rates, terms, renewals).
• Control rental drivers and rental-vehicle use; prevent HOD self-procurement; ensure vendors are registered.
• Track vendor performance; review quarterly with Procurement.

3.6 Compliance, risk & incidents

• Ensure fleet compliance: licences, insurance discs, road permits, driver licences, mandated PPE.
• Run the accident/incident process: 48h reporting, investigation, insurance follow-up.
• Maintain the Uganda legal compliance matrix (car / two-wheeler / truck + driver).

3.7 Fleet portal & reporting

• Operate the Fleet Portal (S-F1) its 6 modules as the single system of record until an in-house system is built.
• Produce the monthly fleet report to the OD by the 3rd working day: cost per km, utilisation, fuel reconciliation, incidents, rentals.
• Provide management with the monthly leakage-control dashboard.

• Plan and assign vehicles and drivers daily across ~177 assets (cars, trucks, bikes) so no operation is delayed.
• Track utilisation per vehicle; prove whether the fleet needs more assets or better scheduling.
• Manage the trip workflow end-to-end, including after-hours trips and airport runs (requester -> HOD -> Fleet Manager -> OD sign-off).
• Control all fuel spend across fuel cards: budget vs actual vs balance per card.
• Measure fuel efficiency per vehicle; detect and prevent leakages before they happen.
• Produce the weekly fuel exception report and reconcile discrepancies.
• Document emergency fuel requests; demonstrate cost savings in the monthly report.
• Maintain the service schedule per vehicle (owned and rented); receive and act on service alerts.
• Run the breakdown flow end-to-end: ticket -> triage by severity -> garage dispatch -> job card -> cost/material recorded.
• Manage the garage network (dedicated garages per bike type + 6 zone garages + central garage) and enforce garage SLAs (MTTR).
• Ensure all bikes are serviced properly and odometers are accurate.
• Supervise drivers and riders in the field: conduct, route adherence, after-hours trips.
• Manage the 7 in-house drivers: roster, discipline, welfare (incl. late-night facility), training.
• Enforce licensing (Class A for riders) and PPE compliance; issue and track PPE.
• Manage the rental fleet and car-hire vendors; maintain the vendor/contracts register (incl. rates, terms, renewals).
• Control rental drivers and rental-vehicle use; prevent HOD self-procurement; ensure vendors are registered.
• Track vendor performance; review quarterly with Procurement.
• Ensure fleet compliance: licences, insurance discs, road permits, driver licences, mandated PPE.
• Run the accident/incident process: 48h reporting, investigation, insurance follow-up.
• Maintain the Uganda legal compliance matrix (car / two-wheeler / truck + driver).
• Operate the Fleet Portal (S-F1) its 6 modules as the single system of record until an in-house system is built.
• Produce the monthly fleet report to the OD by the 3rd working day: cost per km, utilisation, fuel reconciliation, incidents, rentals.
• Provide management with the monthly leakage-control dashboard.

• Fleet management
• Logistics
• Budget management
• Vendor management
• Driver management
• Compliance
• Reporting
• Maintenance scheduling
• Fuel management
• Risk management
• Incident management
• Data analysis

• Experience in fleet operations
• Experience in fuel management
• Experience in maintenance and servicing
• Experience in driver and rider management
• Experience in rentals and vendor management
• Experience in compliance and risk management
• Experience with fleet portals and reporting