About Us

Marie Stopes Uganda (MSUG) is one of 37 country programmes within MSI Reproductive Choices, a global organisation dedicated to ensuring individuals can access quality reproductive healthcare and make informed choices about their reproductive lives. Across Uganda, our team delivers high-quality sexual and reproductive health services through a wide range of service delivery channels. We strengthen public health systems in more than 915 public health facilities, operate 25 mobile outreach teams, 12 health centres, and a maternity hospital, and distribute socially marketed products including Flame and Lifeguard condoms, Back Up emergency contraception, and Well Plan daily contraceptive pills. Through these services, we empower women and families to choose whether and when to have children, enabling them to pursue their aspirations and build healthier, more prosperous futures.

Key Area of Responsibility

Key Actions

Measures (KPIs/Outputs)

1. Vehicle Inspection & Assessment

Conduct routine vehicle inspections and assess maintenance needs

Inspection compliance rate; issues identified vs. resolved

2. Maintenance Plan Compliance

Ensure adherence to the approved annual vehicle service plan

% compliance with service schedule; missed services

3. Maintenance Issue Resolution

Complete and close reported maintenance issues promptly

Turnaround time for issue resolution; backlog of open issues

4. Data Management (FMIS)

Capture accurate maintenance data in the Fleet Management Information System (FMIS)

Data accuracy; timeliness of system updates; completeness of records

5. Cost Monitoring

Monitor maintenance expenditure and flag variances

Budget variance; early identification of cost overruns

6. Incident Reporting

Compile reports for vehicle failures and accidents

Timely submission; completeness and quality of reports

7. Fleet Performance Reporting

Submit weekly reports on fleet availability and maintenance activities

Report timeliness; fleet availability rate; maintenance completion rate

8. General Support

Perform other assigned departmental duties as the need arises

Task completion rate; responsiveness to assigned duties

Frequency

Tasks

Daily

- Conduct vehicle inspections and complete checklists
- Log defects/issues in FMIS immediately
- Execute assigned maintenance work orders
- Maintain workshop cleanliness and organization
- Ensure accurate data entry and reporting

Weekly

- Generate and monitor repair and maintenance schedules and adherence.
- Track and resolve open repair and maintenance issues
- Accurately update repair and maintenance data in TracPoint.
- Support preparation of mechanically available vehicles report.
- Support with the generation and submission of incident reports within timelines.

Monthly

- Track service completion rates
- Monitor maintenance backlog and escalate delays
- Ensure FMIS data accuracy and completeness
- Support fleet availability targets
- Prepare and submit maintenance reports

Team Member Behaviours- MSI Behaviours

·          Model the Way

I strive for excellence and act with clarity, integrity, accountability, and honesty in everything I do

I lead by example with transparency, honesty, and accountability, striving for excellence and encouraging open       communication at all levels.

·          Inspire a Shared Vision

I inspire a shared vision, stay strategically focused, communicate a clear plan, and prioritize the voices of our clients in decision-making.

I rally others around MSI's vision by appealing to shared aspirations; I translate strategy into clear goals, and believe that people - our clients, team members, and partners - are key to our success.

·          Challenge the Process

I question, promote improvement, embrace new ideas, learn from experiences, and believe in developing myself and    others.

I challenge convention, promote continuous learning and welcome feedback, I anticipate and manage change to better achieve MSI's mission.

·          Enable others to Act

I create the conditions at MSI for others to contribute, work at their best, and develop to their fullest potential; I value differences and make sure that all voices are heard.

I focus on building trust, collaboration and shared ownership, while developing future leaders and treating others with dignity and respect.

·          Encourage the Heart

I take the time to recognize others' contributions, celebrate successes together, nurture the MSI community, and show that I care.

I inspire high standards and challenging goals, appreciate individual excellence, celebrate our values and victories, and value our humanity.

Leadership (For Leaders only)

·          You inspire individuals and teams, through situational leadership, providing clear direction.

·          You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.

·          You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.

You articulate a vision of the future which inspires and excites others.

MSI Values