Operations and Projects Officer

Uganda

21 hours

Administration & Office

Full-time

don swift - Operations and Projects Officer

Don Swift Company

Location: Kampala, Uganda

Key Responsibilities

Project and Site Coordination

• Conduct regular visits to active construction sites and monitor general progress.
• Take and organise site photographs and videos and prepare progress updates.
• Follow up site activities, outstanding actions, material requirements and project schedules.
• Liaise with Project Managers, Site Engineers, Foremen and subcontractors and escalate significant site issues to management.

Procurement and Materials

• Receive and follow up site material requests.
• Obtain and compare supplier quotations for management approval.
• Coordinate procurement and timely delivery of approved materials to sites.
• Maintain proper records of quotations, purchases, delivery notes and materials received.

Project Documentation

• Maintain accurate and up-to-date project files and site documentation.
• Maintain progress reports, photo registers, meeting minutes, material records, site instructions, client correspondence and other project records.
• Keep the company’s master project tracker updated with project status, outstanding actions and key deadlines.

Additional Details

QUALIFICATIONS AND EXPERIENCE

• Diploma in Construction Management, Civil Engineering, Quantity Surveying, Project Management, Procurement, Business Administration or a related field.
• Previous experience in construction, property development, project coordination, procurement or operations is an advantage.
• Basic understanding of construction activities, materials and terminology.
• Good computer skills, particularly Microsoft Word and Excel.
• Strong written and verbal communication skills.
• Ability and willingness to regularly travel to construction sites.

KEY COMPETENCIES

• The ideal candidate should be highly organised, proactive, dependable and detail-oriented, with strong communication and follow-up skills.
• The candidate must be comfortable working both in an office and on construction sites, interacting professionally with clients, suppliers and site teams, and managing several activities simultaneously.
• High levels of integrity, accountability and professionalism are essential, particularly when handling procurement, client information and company resources.

• Conduct regular visits to active construction sites and monitor general progress.
• Take and organise site photographs and videos and prepare progress updates.
• Follow up site activities, outstanding actions, material requirements and project schedules.
• Liaise with Project Managers, Site Engineers, Foremen and subcontractors and escalate significant site issues to management.
• Receive and follow up site material requests.
• Obtain and compare supplier quotations for management approval.
• Coordinate procurement and timely delivery of approved materials to sites.
• Maintain proper records of quotations, purchases, delivery notes and materials received.
• Maintain accurate and up-to-date project files and site documentation.
• Maintain progress reports, photo registers, meeting minutes, material records, site instructions, client correspondence and other project records.
• Keep the company’s master project tracker updated with project status, outstanding actions and key deadlines.

• Good computer skills, particularly Microsoft Word and Excel.
• Strong written and verbal communication skills.
• Ability and willingness to regularly travel to construction sites.
• Highly organised, proactive, dependable and detail-oriented.
• Strong communication and follow-up skills.
• Comfortable working both in an office and on construction sites.
• Professional interaction with clients, suppliers and site teams.
• Ability to manage several activities simultaneously.
• High levels of integrity, accountability and professionalism.

• Diploma in Construction Management, Civil Engineering, Quantity Surveying, Project Management, Procurement, Business Administration or a related field.
• Previous experience in construction, property development, project coordination, procurement or operations is an advantage.
• Basic understanding of construction activities, materials and terminology.