Vacancy title:
Procurement and Contracts Specialist

[Type: FULL_TIME, Industry: Consulting, Category: Transportation & Logistics]

Jobs at:
Chemonics International Inc

Deadline of this Job:
Monday, June 23 2025

Duty Station:
Kampala | Kampala | Uganda

Summary
Date Posted: Monday, June 16 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Project: Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM)

Background
The purpose of the Global Health Supply Chain - Procurement and Supply Management (GHSC-PSM) Program is to ensure uninterrupted supplies of health commodities in support of United States Government (USG)funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR) and President’s Malaria Initiative (PMI). In supporting USG-funded global health activities, GHSC-PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.

At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:
• Global commodity procurement and logistics
• Systems and operational support
• Global and local collaboration to improve availability of health commodities

Purpose
The Procurement and Contracts Specialist supports daily project operations by ensuring the timely availability of all necessary supplies for smooth and uninterrupted office functioning. The position also assists the
Procurement and Contract Manager in overseeing the procurement of project equipment and office supplies.

Principal Duties and Responsibilities
• Receive approved Procurement Action Requests (PAR) for procurement of goods and services
• Assist in collection of proforma invoices and present to the Procurement and Contracts Manager for further processing or approval
• Prepare RFQ/RFP and facilitate panel reviews/evaluations
• Inquire with requesting units immediately for further specifications/SOW if the PAR is not clear and/or complete
• Assist in preparation of vendor selection or absence of competition memoranda
• Prepare professional agreements, subcontracts, and purchase orders in respect of Chemonics templates and procurement regulation
• Deliver purchase orders (PO) for collection of goods
• Collect purchased items from vendors and submit them to the storekeeper, with the required inspection of goods documentation
• File and maintain all procurement documents, both physical and electronic, in an orderly manner for control and reference purposes, in accordance with the Chemonics filing system
• Assist in payment of vendors
• Prepare and track office leases
• Update and maintain procurement tracker
• Perform other duties as requested

Qualifications and Desired Attributes
• BA degree in finance, accounting, business, or equivalent discipline
• Experience in purchasing and supplies management
• At least 4 years of experience
• Experience working in supplies and procurement management
• Strong knowledge and understanding of USAID regulations required
• Strong knowledge of U.S. government regulations for compliance and oversight preferred
• Prior experience with GHSC-PSM preferred
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Excellent interpersonal and writing and oral communications skills; proven diplomatic and public relations skills
• Strong verbal and written communication skills in English

Level of Effort and Location
This long-term position will be based in Kampala, Uganda with intermittent travel throughout the country, as needed.

Supervision
The Procurement and Contracts Specialist will report directly to the Procurement and Contracts Manager or his/her designee.

Work Hours: 8

Experience in Months: 48

Level of Education: bachelor degree

Job application procedure

To apply, please use this link: https://chemonics.formstack.com/forms/procurement_and_contracts_specialist. Applications submitted by email or any other means will not be reviewed. Please include a cover letter highlighting your experience, and an updated CV showing your qualifications and relevant experience.
Applications must be submitted no later than June 23, 2025, at 5:00 pm East Africa Time.

Please note
Only candidates who are shortlisted will be contacted. Due to the volume of applications, we are unable to respond to individual inquiries by phone or in person regarding the status of your application.

Disclaimer
Filling this position is contingent upon receiving USG approval and funding.

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