Background information about the job or company (e.g., role context, company overview)

Médecins Sans Frontières (MSF) is an International independent medical humanitarian Organization that delivers aid to people affected by armed conflict, epidemics, natural disasters and exclusion from health care. MSF offers assistance to people based on need irrespective of race, religion, gender or political affiliation.

Médecins Sans Frontières - Support Unit Kampala (SUKA) is looking to recruit a suitable candidate for the position below.

Responsibilities or duties

Performing day-to-day purchasing activities in the Support Unit Kampala Office according to MSF protocols and standards to ensure an optimal running of the mission.

Performing on a day-to-day basis the purchasing activities of the supply office, analyzing market sources and competitive pricing conditions.

Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities.

Managing the administrative and accounting procedures related to purchases, completing purchase orders, checking delivery notes (against orders), updating information on purchase lists after purchases are made.

Filling and archiving all documents related to the procurement.

Data encoding and information management in MSF Enterprise Resource Planning system (Unified).

Execution and follow-up of orders confirmed to suppliers in a timely manner with respect to lead-time requirement including stock items, consumables, and office supplies and maintain up to date the Support Unit Kampala Lead time follow up.

Process suppliers' invoices for payment and ensure that suppliers receive their payments on time.

Accurately maintaining the purchasing databases of the organization.

Following up and liaise with other sub-departments on good deliveries by suppliers to ensure un-interrupted supply chain process.

Assisting in reception control process with the storekeeper.

Any other duty as may be assigned by your supervisor from time to time.

Committed and adhere to MSF Principles.

Qualifications or requirements (e.g., education, skills)

Education: Degree in Procurement & Supply Chain Management, Procurement & Logistics Management, Business Administration (specialization in Procurement).

A certificate in CIPS is an added advantage.

Competencies/Skills: Must be computer literate (word, outlook, excel). High level of organization and planning skills. High level of integrity and accountability. Results and Quality Oriented. Teamwork, Flexibility, Mobility. Able to work with Multi-disciplinary and Multicultural People and with flawless communication.

Language: English is essential. French is an added advantage.

Experience needed

Experience: Two (2) years' experience in a similar role. Previous working experience with MSF or other INGO is an asset.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas, and experiences work together for the social mission of MSF to create better outcomes for the patients and the communities we work with. We welcome applications from individuals of all genders, ages, sexual orientations, ethnicities, backgrounds, religions, beliefs, ability status, and all other diversity characteristics.

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will, therefore, undergo reference checks. By submitting your application, you consent to MSF staff using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate.

Please note that applying to MSF is free of charge, MSF does not charge applicants to consider their application.

• Performing day-to-day purchasing activities in the Support Unit Kampala Office according to MSF protocols and standards to ensure an optimal running of the mission.
• Performing on a day-to-day basis the purchasing activities of the supply office, analyzing market sources and competitive pricing conditions.
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities.
• Managing the administrative and accounting procedures related to purchases, completing purchase orders, checking delivery notes (against orders), updating information on purchase lists after purchases are made.
• Filling and archiving all documents related to the procurement.
• Data encoding and information management in MSF Enterprise Resource Planning system (Unified).
• Execution and follow-up of orders confirmed to suppliers in a timely manner with respect to lead-time requirement including stock items, consumables, and office supplies and maintain up to date the Support Unit Kampala Lead time follow up.
• Process suppliers' invoices for payment and ensure that suppliers receive their payments on time.
• Accurately maintaining the purchasing databases of the organization.
• Following up and liaise with other sub-departments on good deliveries by suppliers to ensure un-interrupted supply chain process.
• Assisting in reception control process with the storekeeper.
• Any other duty as may be assigned by your supervisor from time to time.
• Committed and adhere to MSF Principles.

• Computer literate (word, outlook, excel)
• High level of organization and planning skills
• High level of integrity and accountability
• Results and Quality Oriented
• Teamwork
• Flexibility
• Mobility
• Able to work with Multi-disciplinary and Multicultural People
• Flawless communication

• Degree in Procurement & Supply Chain Management, Procurement & Logistics Management, Business Administration (specialization in Procurement).
• A certificate in CIPS is an added advantage.