Receptionist
2025-05-27T10:07:33+00:00
African Initiatives For Relief And Development
https://cdn.greatugandajobs.com/jsjobsdata/data/employer/comp_9838/logo/AIRD.JPEG
https://airdinternational.org/
FULL_TIME
Lugogo House, 42 Lugogo By-Pass
Kampala
00256
Uganda
Nonprofit, and NGO
Admin & Office
2025-06-10T17:00:00+00:00
Uganda
8
Job summary
The Receptionist will manage AIRD Head Office front desk and perform a variety of administrative and clerical tasks. The Receptionist will be the first point of contact for the organisation.
This position requires solid communication skills both in person and over the phone, with the ability to be resourceful and proactive when issues arise. Ultimately, the Receptionist’s role is to offer administrative support across the organization and ensure the smooth running of the daily operations of the office
Key Responsibilities
1. Act as the first point of contact for the Office
- Provide a warm and professional welcome to all visitors, ensuring they feel comfortable and direct them to the appropriate person, office or area
- Answer, screen and forward incoming telephone calls professionally and promptly
- Respond to general enquiries about the organization via phone, email or in-person
- Ensure the reception area is tidy, presentable with necessary supplies and open to visitors during official working hours
- Maintain visitors log and security at the front desk by monitoring visitors’ activities
- General Clerical and Administrative tasks
- Perform basic administrative tasks such as filing, photocopying, scanning, and organizing documents
- Coordinate meeting room bookings and prepare meeting spaces
- Schedule and confirm appointments
- Receive, sort and distribute incoming mail, packages and deliveries
- Prepare and send outgoing mail and courier packages
- Assist with the onboarding of new employees by providing access cards and front-desk orientation
- Maintain an updated list of staff contacts with correct/current telephone numbers.
- Coordinate repairs and maintenance of office equipment; and follow up on service schedules for office equipment.
- Support the procurement process by preparing documents including comparative analysis, Local Purchase Orders (LPO) and GRN for items received ensuring that invoices are submitted to finance for timely payment.
- Manage the stores by ensuring items are well arranged and properly stored, update stock cards and issue items based on approved stores requisition.
- Quarterly update the assets register ensuring that all assets are labelled and reconciled with physical inventory
- Support the management of petty cash and tracking of expenses and reporting
3. Perform other duties that may be assigned.
Required Skills/Abilities
- Excellent verbal and written communication skills
- Strong interpersonal skills and customer service skills
- Proficient in Microsoft office suite
- Multitasking and time management skills with ability to prioritize tasks
- Problem-solving and critical thinking
- Solid organizational skills
- Professional attitude and appearance
Education and Experience
- Minimum qualification of Diploma in Secretarial Studies, Office Administration or equivalent field
- A minimum of 2 years’ working experience as Receptionist or Front Office Representative preferred
- Basic understanding of administrative and clerical procedures and systems
- Experience handling office security protocol
1. Act as the first point of contact for the Office Provide a warm and professional welcome to all visitors, ensuring they feel comfortable and direct them to the appropriate person, office or area Answer, screen and forward incoming telephone calls professionally and promptly Respond to general enquiries about the organization via phone, email or in-person Ensure the reception area is tidy, presentable with necessary supplies and open to visitors during official working hours Maintain visitors log and security at the front desk by monitoring visitors’ activities General Clerical and Administrative tasks Perform basic administrative tasks such as filing, photocopying, scanning, and organizing documents Coordinate meeting room bookings and prepare meeting spaces Schedule and confirm appointments Receive, sort and distribute incoming mail, packages and deliveries Prepare and send outgoing mail and courier packages Assist with the onboarding of new employees by providing access cards and front-desk orientation Maintain an updated list of staff contacts with correct/current telephone numbers. Coordinate repairs and maintenance of office equipment; and follow up on service schedules for office equipment. Support the procurement process by preparing documents including comparative analysis, Local Purchase Orders (LPO) and GRN for items received ensuring that invoices are submitted to finance for timely payment. Manage the stores by ensuring items are well arranged and properly stored, update stock cards and issue items based on approved stores requisition. Quarterly update the assets register ensuring that all assets are labelled and reconciled with physical inventory Support the management of petty cash and tracking of expenses and reporting 3. Perform other duties that may be assigned. Required Skills/Abilities Excellent verbal and written communication skills Strong interpersonal skills and customer service skills Proficient in Microsoft office suite Multitasking and time management skills with ability to prioritize tasks Problem-solving and critical thinking Solid organizational skills Professional attitude and appearance
Minimum qualification of Diploma in Secretarial Studies, Office Administration or equivalent field A minimum of 2 years’ working experience as Receptionist or Front Office Representative preferred Basic understanding of administrative and clerical procedures and systems Experience handling office security protocol
JOB-68358ee56400e
Vacancy title:
Receptionist
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office]
Jobs at:
African Initiatives For Relief And Development
Deadline of this Job:
Tuesday, June 10 2025
Duty Station:
Lugogo House, 42 Lugogo By-Pass | Kampala | Uganda
Summary
Date Posted: Tuesday, May 27 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job summary
The Receptionist will manage AIRD Head Office front desk and perform a variety of administrative and clerical tasks. The Receptionist will be the first point of contact for the organisation.
This position requires solid communication skills both in person and over the phone, with the ability to be resourceful and proactive when issues arise. Ultimately, the Receptionist’s role is to offer administrative support across the organization and ensure the smooth running of the daily operations of the office
Key Responsibilities
1. Act as the first point of contact for the Office
- Provide a warm and professional welcome to all visitors, ensuring they feel comfortable and direct them to the appropriate person, office or area
- Answer, screen and forward incoming telephone calls professionally and promptly
- Respond to general enquiries about the organization via phone, email or in-person
- Ensure the reception area is tidy, presentable with necessary supplies and open to visitors during official working hours
- Maintain visitors log and security at the front desk by monitoring visitors’ activities
- General Clerical and Administrative tasks
- Perform basic administrative tasks such as filing, photocopying, scanning, and organizing documents
- Coordinate meeting room bookings and prepare meeting spaces
- Schedule and confirm appointments
- Receive, sort and distribute incoming mail, packages and deliveries
- Prepare and send outgoing mail and courier packages
- Assist with the onboarding of new employees by providing access cards and front-desk orientation
- Maintain an updated list of staff contacts with correct/current telephone numbers.
- Coordinate repairs and maintenance of office equipment; and follow up on service schedules for office equipment.
- Support the procurement process by preparing documents including comparative analysis, Local Purchase Orders (LPO) and GRN for items received ensuring that invoices are submitted to finance for timely payment.
- Manage the stores by ensuring items are well arranged and properly stored, update stock cards and issue items based on approved stores requisition.
- Quarterly update the assets register ensuring that all assets are labelled and reconciled with physical inventory
- Support the management of petty cash and tracking of expenses and reporting
3. Perform other duties that may be assigned.
Required Skills/Abilities
- Excellent verbal and written communication skills
- Strong interpersonal skills and customer service skills
- Proficient in Microsoft office suite
- Multitasking and time management skills with ability to prioritize tasks
- Problem-solving and critical thinking
- Solid organizational skills
- Professional attitude and appearance
Education and Experience
- Minimum qualification of Diploma in Secretarial Studies, Office Administration or equivalent field
- A minimum of 2 years’ working experience as Receptionist or Front Office Representative preferred
- Basic understanding of administrative and clerical procedures and systems
- Experience handling office security protocol
Work Hours: 8
Experience in Months: 24
Level of Education: associate degree
Job application procedure
Interested and qualified? click here to apply
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