Vacancy title:
Senior Procurement & Purchasing Officer

[Type: FULL_TIME, Industry: Healthcare, Category: Transportation & Logistics]

Jobs at:
Microhaem Scientifics and Medical Supplies Limited

Deadline of this Job:
Saturday, September 20 2025

Duty Station:
Plot 16 A-C Martyrs Way Ntinda P.O Box 73496 | kampala | Kampala | Uganda

Summary
Date Posted: Monday, September 15 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Job Purpose:

To manage the organization’s procurement and purchasing activities effective, ensuring compliance with relevant policies and procedures while maximizing value for money. Responsible for managing team of procurement and logistics specialists.

Duties and Responsibilities:

1. Ensure on time delivery of all issued purchase orders by the team.
2. Deliver cost efficiency & savings through effective negotiation & market opportunities in assigned domain.
3. Negotiate with vendors to reduce cost and get maximum benefits for the company.
4. Rationalization of the existing vendors based on their evaluation.
5. Seek new vendors through market intelligence/ surveys to bring efficiency & effectiveness.
6. Regularly review supplier performance vis-a’-vis their prices & delivery performance.
7. Prepare, review, and manage procurement contracts, ensuring legal and regulatory compliance.
8. Meet end users to understand their requirements, suggest improvements and update upon on-hand jobs related to them.
9. Guide end users in ERP related procurement activities like PR creation, approval hierarchies’ knowledge, new item/ service creation, price change of service items and make service notes to close the PO, etc.
10. Monitoring the work delegated to the team by guiding them to avoid delays in work and solving problems during operational activities.
11. Monitor purchase requisitions delegated to the team to complete within set timelines.
12. Train the team on pre-requisite tools like ERP, Excel, reporting, presentations, etc.
13. Review work being submitted by team for management’s approval to correct mistakes, increase accuracy and improve work quality.
14. Responsible for procurement of goods and services related to assigned procurement categories to team.
15. Evaluate vendors’ quotations to ensure that they are in line with the technical and commercial specifications required for the project.
16. Participate in the Internal and External Audits.
17. Provide documentation proofs in audit and provide management response in case of findings.
18. Conduct risk assessments and furnish reports to the Head of Department.
19. Develop and review Standard Operating Procedures (SOPs) in response of audit findings, for improvement of the documentation and efficient procedures.
20. Identify opportunities for process improvements within the procurement function.
21. Stay updated on industry trends and best practices to enhance procurement strategies.
22. Ensure to adhere to company values.

QUALIFICATIONS & EXPERIENCE

1. Masters in the relevant field. Certification in Supply Chain Management is preferred.
2. Minimum 4-7 years relevant experience managing procurement & logistics in a corporate organization or manufacturing set up.
3. Knowledge of international supply chain is an added advantage.

KEY COMPETENCIES

Technical Skills

1. Good Computer Skills
2. MS Excel Skills
3. ERP Skills

Management Skills

1. Team Management
2. Communication Skills
3. Negotiation Skills

Work Hours: 8

Experience in Months: 48

Level of Education: postgraduate degree

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