Site Planner and Materials Coordinator
2025-09-01T13:30:18+00:00
East African Crude Oil Pipeline (EACOP)
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https://www.eacop.com/
FULL_TIME
kampala
Kampala
00256
Uganda
Engineering Services
Science & Engineering
2025-09-15T17:00:00+00:00
Uganda
8
Position Summary
The Site Planner and Material Coordinator is responsible for:
- Scheduling field service interventions with full visibility on technical, material, and personnel availability.
- Coordinating material delivery, tracking, and storage across the site.
- Ensuring alignment between planning, procurement, field operations, and customer commitments.
- Supporting documentation control and contributing to resource and material optimization.
Key Responsibilities
- Schedule all work orders (using bFS or other tools), ensuring accurate data (customer info, scope of work, priority, timing).
- Prioritize interventions based on SLA, criticality (VIP/non-VIP), and technician/subcontractor availability.
- Assign all possible work orders for at least 3 months ahead to improve field team utilization and reduce downtime.
- Track and manage material flow and logistics, ensuring availability of tools, spare parts, and equipment before execution.
- Prepare daily/weekly plans in collaboration with Execution Manager and Logistics to minimize bottlenecks.
- Monitor execution and reschedule/cancel interventions as needed.
- Follow up with subcontractors and Schneider teams for on-time material dispatch and site deliveries.
- Participate in daily/weekly meetings to align with the Field Services Execution Team and Project Management.
- Maintain documentation and test procedure files, and support ITP and material submittal process.
Main Interactions
- Order Management
- Customers & FSRs
- Field Services Operations Director
- Technical Support
- Supply Chain & Procurement
- Logistics Manager
- Finance
Key Success Factors
- Strong interpersonal and communication skills
- Scheduling and material coordination knowledge
- Understanding of FSR utilization, cost control, and project planning
- Attention to detail and proactive follow-up
- Basic knowledge of Schneider product portfolio
Performance Measurement (KPIs)
- Safety KPI adherence
- % Work Order Scheduled
- FSR Utilization Rate
- Work Order and Material Delivery Timeliness
- Time Deviations (Planner and FSR)
- Preventive Maintenance Scheduling Rate
- Customer satisfaction through NSS metrics
Education and Skills
- Associate or Bachelor’s degree in Engineering, Supply Chain, or equivalent
- 1–2 years minimum experience in field service planning or materials coordination
- Proficiency in MS Office and scheduling tools (Primavera, MS Project, etc.)
- Knowledge of Schneider Electric Field Services business preferred
- Strong analytical, planning, and documentation skills
- Experience in Customer Care or Field Service logistics is a plus
The Site Planner and Material Coordinator is responsible for: Scheduling field service interventions with full visibility on technical, material, and personnel availability. Coordinating material delivery, tracking, and storage across the site. Ensuring alignment between planning, procurement, field operations, and customer commitments. Supporting documentation control and contributing to resource and material optimization. Key Responsibilities Schedule all work orders (using bFS or other tools), ensuring accurate data (customer info, scope of work, priority, timing). Prioritize interventions based on SLA, criticality (VIP/non-VIP), and technician/subcontractor availability. Assign all possible work orders for at least 3 months ahead to improve field team utilization and reduce downtime. Track and manage material flow and logistics, ensuring availability of tools, spare parts, and equipment before execution. Prepare daily/weekly plans in collaboration with Execution Manager and Logistics to minimize bottlenecks. Monitor execution and reschedule/cancel interventions as needed. Follow up with subcontractors and Schneider teams for on-time material dispatch and site deliveries. Participate in daily/weekly meetings to align with the Field Services Execution Team and Project Management. Maintain documentation and test procedure files, and support ITP and material submittal process.
Associate or Bachelor’s degree in Engineering, Supply Chain, or equivalent 1–2 years minimum experience in field service planning or materials coordination Proficiency in MS Office and scheduling tools (Primavera, MS Project, etc.) Knowledge of Schneider Electric Field Services business preferred Strong analytical, planning, and documentation skills Experience in Customer Care or Field Service logistics is a plus
JOB-68b59fea0d62e
Vacancy title:
Site Planner and Materials Coordinator
[Type: FULL_TIME, Industry: Engineering Services, Category: Science & Engineering]
Jobs at:
East African Crude Oil Pipeline (EACOP)
Deadline of this Job:
Monday, September 15 2025
Duty Station:
kampala | Kampala | Uganda
Summary
Date Posted: Monday, September 1 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Position Summary
The Site Planner and Material Coordinator is responsible for:
- Scheduling field service interventions with full visibility on technical, material, and personnel availability.
- Coordinating material delivery, tracking, and storage across the site.
- Ensuring alignment between planning, procurement, field operations, and customer commitments.
- Supporting documentation control and contributing to resource and material optimization.
Key Responsibilities
- Schedule all work orders (using bFS or other tools), ensuring accurate data (customer info, scope of work, priority, timing).
- Prioritize interventions based on SLA, criticality (VIP/non-VIP), and technician/subcontractor availability.
- Assign all possible work orders for at least 3 months ahead to improve field team utilization and reduce downtime.
- Track and manage material flow and logistics, ensuring availability of tools, spare parts, and equipment before execution.
- Prepare daily/weekly plans in collaboration with Execution Manager and Logistics to minimize bottlenecks.
- Monitor execution and reschedule/cancel interventions as needed.
- Follow up with subcontractors and Schneider teams for on-time material dispatch and site deliveries.
- Participate in daily/weekly meetings to align with the Field Services Execution Team and Project Management.
- Maintain documentation and test procedure files, and support ITP and material submittal process.
Main Interactions
- Order Management
- Customers & FSRs
- Field Services Operations Director
- Technical Support
- Supply Chain & Procurement
- Logistics Manager
- Finance
Key Success Factors
- Strong interpersonal and communication skills
- Scheduling and material coordination knowledge
- Understanding of FSR utilization, cost control, and project planning
- Attention to detail and proactive follow-up
- Basic knowledge of Schneider product portfolio
Performance Measurement (KPIs)
- Safety KPI adherence
- % Work Order Scheduled
- FSR Utilization Rate
- Work Order and Material Delivery Timeliness
- Time Deviations (Planner and FSR)
- Preventive Maintenance Scheduling Rate
- Customer satisfaction through NSS metrics
Education and Skills
- Associate or Bachelor’s degree in Engineering, Supply Chain, or equivalent
- 1–2 years minimum experience in field service planning or materials coordination
- Proficiency in MS Office and scheduling tools (Primavera, MS Project, etc.)
- Knowledge of Schneider Electric Field Services business preferred
- Strong analytical, planning, and documentation skills
- Experience in Customer Care or Field Service logistics is a plus
Work Hours: 8
Experience in Months: 12
Level of Education: associate degree
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