Description

Biyinzika Poultry Uganda Limited is hirng a Treasury Officer to perform accounts and clerical tasks related to the efficient maintenance and processing of accounts treasury transactions. The job holder will manage operational areas under the rules, regulations and guidelines of BPUL while ensuring the accomplishment of goals and targets given by Management.

Reports To: Finance Manager – Services

Duty station: Head Office, Nakawa

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Key Responsibilities:

• Supplier Payments
• Bank, Momo and Airtel pay reconciliation
• Petty Cash Monitoring and Management
• Cashflow management
• Supplier Payments

Ensure timely processing of supplier Payments, statutory payments and other payments as per payment schedules

Ensure that all payments are adequately supported with the relevant documentation i.e. invoices, GRN, LPO, GDN, etc

Ensuring that suppliers are notified whenever payments have been fully authorised in the bank

Ensure proper filling of all payments in an orderly manner

Bank, Momo and Airtel pay reconciliation

Prepare daily and monthly bank reconciliations for all Bank accounts, Momo and Airtel money.

The reconciliations should be done by 2nd of the following month

Capture and post all bank charges on a daily basis

Petty Cash Monitoring and Management

Capture all branch petty cash expenses plus accountabilities for business advance

Process all petty cash requisitions for head office, branches and farms plus any other locations.

Reconciliation of all petty cash floats in the Company and ensure that all petty cash payments have been approved and adequately supported with genuine supporting documents.

Carry out Periodic and surprise petty cash counts

Loans management

Prepare and submit loan amortisation schedules and loan journals for review on a monthly basis.

Prepare and submit loan drawdown requests and loan repayments requests.

Prepare and submit shareholder loan schedules for review on a monthly basis.

Ensuring that all loans and daily transactions are recorded correctly as per the appropriate standards.

Ensure that all loan covenants are adhered too to reduce the risks of penalties on none compliance.

Cash Flow management

Prepare and submit cash flow forecasts on a weekly basis and quarterly basis

Other Duties

• Compile the daily forex exchange rates report and submit to the Finance Manager
• Update the exchange rates on a monthly basis in Navision after review and approval of the rates from the Finance Manager
• Populate information in the Cashflow model with guidance from the finance manager
• Perform month end reconciliations for all treasury related accounts in the General Ledger
• Maintain accounting ledgers by verifying and posting account transactions
• Provide supporting documentation for audits
• Prepare and submit dashboard information and any other required information on a timely manner.
• Bank relationship management
• Any other duties as assigned by management
• Financial Responsibility
• Treasury Support

Education:

Degree in Business Administration (Accounting/Finance) OR related field

Skills and Experience:

• Minimum of 1 -2 years’ experience in a similar role is a busy commercial environment
• Knowledge of accounting processes and procedures
• Computer literate especially accounting system (Navision)
• Interpersonal skills
• Reporting skills
• Booking skills

Competencies:

Candidates for this role are expected to demonstrate the following BPUL High Performance Behaviours:

• Common purpose
• Open communication
• Setting and Achieving Targets
• Sense of Urgency & Agility
• Accountability
• Collaborate Effectively
• Result-Driven Mindset
• Trust & Mutual Respect
• Customer Focused
• Innovation & Continuous Learning
• Sense of Belonging

• Ensure timely processing of supplier Payments, statutory payments and other payments as per payment schedules
• Ensure that all payments are adequately supported with the relevant documentation i.e. invoices, GRN, LPO, GDN, etc
• Ensuring that suppliers are notified whenever payments have been fully authorised in the bank
• Ensure proper filling of all payments in an orderly manner
• Prepare daily and monthly bank reconciliations for all Bank accounts, Momo and Airtel money.
• The reconciliations should be done by 2nd of the following month
• Capture and post all bank charges on a daily basis
• Capture all branch petty cash expenses plus accountabilities for business advance
• Process all petty cash requisitions for head office, branches and farms plus any other locations.
• Reconciliation of all petty cash floats in the Company and ensure that all petty cash payments have been approved and adequately supported with genuine supporting documents.
• Carry out Periodic and surprise petty cash counts
• Prepare and submit loan amortisation schedules and loan journals for review on a monthly basis.
• Prepare and submit loan draw down requests and loan repayments requests.
• Prepare and submit shareholder loan schedules for review on a monthly basis.
• Ensuring that all loans and daily transactions are recorded correctly as per the appropriate standards.
• Ensure that all loan covenants are adhered too to reduce the risks of penalties on none compliance.
• Prepare and submit cashflow forecasts on a weekly basis and quarterly basis
• Compile the daily forex exchange rates report and submit to the Finance Manager
• Update the exchange rates on a monthly basis in Navision after review and approval of the rates from the Finance Manager
• Populate information in the Cashflow model with guidance from the finance manager
• Perform month end reconciliations for all treasury related accounts in the General Ledger
• Maintain accounting ledgers by verifying and posting account transactions
• Provide supporting documentation for audits
• Prepare and submit dashboard information and any other required information on a timely manner.
• Bank relationship management
• Any other duties as assigned by management

• Interpersonal skills
• Reporting skills
• Booking skills

• Degree in Business Administration (Accounting/Finance) OR related field
• Knowledge of accounting processes and procedures
• Computer literate especially accounting system (Navision)