Purpose & scope of this role:

The procurement officer will oversee UCF’s project-specific procurement of operational goods, materials, works and services as guided by the Procurement Policy. They will ensure efficient, compliant and cost-effective procurement processes.

Duties & Responsibilities:

Product / service evaluation and supplier performance:

• Review, compare, analyse and approve products and services for procurement.
• Prepare bidding and solicitation documents for required procurements
• Evaluate and select suppliers based on quality, cost and reliability.
• Draft service level agreements for suppliers and continuously evaluate their performance against set standards.
• Ensure supply chain risk is addressed when planning procurements and work with budget holders to help mitigate risk contractually and through supplier relationships.

Needs assessment and collaboration:

• Work with UCF’s internal & external stakeholders to determine procurement needs, quality, and delivery requirements.
• Coordinate all purchases based on organisational and project requirements.

Financial control and reporting:

• Review inventory and update as required.
• Keep appropriate records and conduct biannual asset stock-takes
• Work with the accounts department to ensure up-to-date asset registers.
• Ensure compliance to organisational policies and support organisational and project requirements

Experience & skills required:

• Relevant University Degree
• At least two years’ experience running public and private sector procurements.
• Experience of commercial negotiation, including contracts management.
• Comprehensive understanding of public procurement law and contracts.
• Strong analytical and numerical skills demonstrate an ability to evaluate bidders’ costs and identify potential issues and risks.
• Excellent standard of literacy and effective written communication skills for drafting procurement literature or proposing contract variations.
• Good verbal communication and presentation skills including the ability to explain technical matters to a non-technical audience.
• An ability to create organisation-wide procurement schedules, update and monitor them and re-prioritise where necessary.
• Ability to work on own initiative and as a member of a team.

Note: This position description is not intended to be all-inclusive, wherever necessary, the incumbent may be required to perform other reasonable project-related duties as assigned by immediate supervisor. UCF reserves the right to amend duties and responsibilities as needed to ensure effective and efficient project implementation.

• Review, compare, analyse and approve products and services for procurement.
• Prepare bidding and solicitation documents for required procurements
• Evaluate and select suppliers based on quality, cost and reliability.
• Draft service level agreements for suppliers and continuously evaluate their performance against set standards.
• Ensure supply chain risk is addressed when planning procurements and work with budget holders to help mitigate risk contractually and through supplier relationships.
• Work with UCF’s internal & external stakeholders to determine procurement needs, quality, and delivery requirements.
• Coordinate all purchases based on organisational and project requirements.
• Review inventory and update as required.
• Keep appropriate records and conduct biannual asset stock-takes
• Work with the accounts department to ensure up-to-date asset registers.
• Ensure compliance to organisational policies and support organisational and project requirements

• Strong analytical and numerical skills demonstrate an ability to evaluate bidders’ costs and identify potential issues and risks.
• Excellent standard of literacy and effective written communication skills for drafting procurement literature or proposing contract variations.
• Good verbal communication and presentation skills including the ability to explain technical matters to a non-technical audience.
• An ability to create organisation-wide procurement schedules, update and monitor them and re-prioritise where necessary.
• Ability to work on own initiative and as a member of a team.

• Relevant University Degree
• At least two years’ experience running public and private sector procurements.
• Experience of commercial negotiation, including contracts management.
• Comprehensive understanding of public procurement law and contracts.