Background information about the job or company (e.g., role context, company overview)

Médecins Sans Frontières (MSF) is an international independent medical humanitarian organization that delivers aid to people affected by armed conflict, epidemics, natural disasters and exclusion from health care. MSF offers assistance to people based on need irrespective of race, religion, gender or political affiliation.

Medecins Sans Frontières - Support Unit Kampala (SUKA) is looking to recruit a suitable candidate for the position below:

Responsibilities or duties

Responsible for the day-to-day management of staff movements and associated processes according to MSF's standards and procedures and the local legislation in order to ensure the smooth running of MSF's activities.

Qualifications or requirements (e.g., education, skills)

Education: Degree in Business Administration, Public Administration, Office & Information Management, or Administrative Science.

Competencies/Skills: Must be computer literate (word, outlook, excel). High level of organization and planning skills. High level of integrity and accountability. Results and Quality Oriented; Teamwork; Flexibility; Mobility. Able to work within Multi-disciplinary and Multicultural People and with flawless communication.

Language: English is essential. French is an added advantage.

Experience needed

Minimum of three (3) years experience in similar roles. Previous working experience with MSF or other NGO is an asset.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Level: 06

Number of Positions: 01

Supervisor: HR Coordinator

Contract Duration: 1 year (Renewable, with 6 months probationary period)

Expected Start Date: 1st October 2026

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas, and experiences work together for the social mission of MSF to create better outcomes for the patients and the communities we work with. We welcome applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics.

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will, therefore, undergo reference checks.

By submitting your application, you consent to MSF staff using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate.

Please note that applying to MSF is free of charge, MSF does not charge applicants to consider their application.

• Managing visas, plane tickets and associated required processes for the arrival and departure for both international staff and visitors to/from the country in connection with HQ (headquarters).
• Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters.
• Updating of movement-related tools and mission contact information and their regular distribution (incl. movement lists and evacuation lists).
• Responsible for sending information on movement restrictions, security rules, Security Guidelines and the Welcome file to all new arriving staff/stations to SUKA (Support Unit Kampala).
• Responsible for the preparation of per diems, modes of telecommunication, lodging and in collaboration with the HR Assistant allocation of guesthouse rooms to international staff and visitors.
• Working closely with external partners to stay informed on policies and procedures related to movements, entry/exit regulations (immigration, UN, airlines, INGONGOs, other MSF Operating Centres…)
• Responsible for all administrative tasks required for personnel transferring through Kampala (incl. transportation, briefings, financial matters and lodging).
• Responsible for the filing of administrative documents according to MSF standards and local legislation and sending required documentation to HQ in a timely manner.
• Is responsible for sending the required documents such as: End of Mission Document (EOM), contract amendments, follow-up of international staff leave to HQ while respecting deadlines.
• Is responsible for the proper archiving of administrative documents according to MSF standards and applicable country legislation.
• Transmits documents and / or interprets conversations if necessary.
• Any other duty as may be assigned by the supervisor from time to time.
• Committed and adhere to MSF Principles.

• Computer literate (word, outlook, excel)
• High level of organization and planning skills
• High level of integrity and accountability
• Results and Quality Oriented
• Teamwork
• Flexibility
• Mobility
• Able to work within Multi-disciplinary and Multicultural People
• Flawless communication

• Degree in Business Administration, Public Administration, Office & Information Management, or Administrative Science.
• Minimum of three (3) years experience in similar roles.
• Previous working experience with MSF or other NGO is an asset.