JOB SUMMARY

The Assistant Director of Finance controls and manages the day-to-day operation of the Accounting Office. Primary responsibilities include financial analysis and financial reporting, budgeting/forecasting, audit and control, asset and liability reconciliation, working capital and cash control.

CANDIDATE PROFILE

Education and Experience

• 4-year bachelor's degree in Finance and Accounting or related major; no work experience required.

CORE WORK ACTIVITIES

Assisting in Management of Accounting Team

• Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
• Oversees internal, external and regulatory audit processes.
• Ensures that regular on-going communication occurs with employees to create awareness of business objectives, communicate expectations, and recognize performance.
• Celebrates successes by publicly recognizing the contributions of team members.
• Establishes and maintains open, collaborative relationships with employees.
• Provides excellent leadership (e.g., differentiates top performers, fosters teamwork and encourages work/life balance).
• Ensures employees establish and maintain open, collaborative relationships within their team.
• Participates in the employee performance appraisal process, providing feedback as needed.
• Ensures disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.
• Ensures property policies are administered fairly and consistently.
• Utilizes an "open door" policy.
• Solicits employee feedback.

Managing Projects and Policies

• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Analyzes information and evaluates results to choose the best solution and solve problems.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Ensures that the P&L is accurate (i.e., costs are properly matched to revenue, costs are recorded in the proper accounts) and statements are delivered to appropriate individuals in a timely manner.
• Reconciles balance sheet.
• Ensures tax rates used for sales/use tax are current and proper amounts are collected and/or accrued.
• Ensures compliance with standard and local operating procedures (SOPs and LSOPs).
• Ensures account balances are supported by appropriate documentation in accordance with SOPs.
• Reviews audit issues and makes corrections as necessary.
• Ensures property permits, licenses and if applicable vendor contracts are current.
• Leverages centralized accounting processes and shared services.

Demonstrating and Applying Accounting Knowledge

• Demonstrates knowledge of job-relevant issues, products, systems, and processes.
• Keeps up-to-date technically and applying new knowledge to your job.
• Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Leverages technology and effectively uses information systems and tools to generate financial reports and provide managers with analytical support to drive decision-making.

Proving Financial Information and Guidance to Others

• Informs and/or updates the executives, the peers and the subordinates on relevant financial information in a timely manner.
• Attends critique meetings to review information with management team.
• Advises the Director of Finance on existing and evolving operating/financial issues.
• Communicates financial concepts in a clear and persuasive manner that is easy to understand and drives desired behaviors.
• Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Maintaining Finance and Accounting Goals

• Submits reports in a timely manner, ensuring delivery deadlines.
• Ensures profits and losses are documented accurately.
• Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
• Develops specific goals and plans to prioritize, organize, and accomplish your work.
• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.
• Supports a strong accounting & operational control environment to safeguard assets, improve operations and profitability and manage business risks.

• Controls and manages the day-to-day operation of the Accounting Office.
• Performs financial analysis and financial reporting.
• Manages budgeting/forecasting.
• Oversees audit and control processes.
• Conducts asset and liability reconciliation.
• Manages working capital and cash control.
• Leads, influences, and encourages others using interpersonal and communication skills.
• Advocates sound financial/business decision making.
• Demonstrates honesty/integrity and leads by example.
• Oversees internal, external and regulatory audit processes.
• Ensures regular on-going communication with employees regarding business objectives, expectations, and performance recognition.
• Celebrates successes by publicly recognizing team members' contributions.
• Establishes and maintains open, collaborative relationships with employees.
• Provides excellent leadership, differentiating top performers, fostering teamwork, and encouraging work/life balance.
• Ensures employees establish and maintain open, collaborative relationships within their team.
• Participates in the employee performance appraisal process, providing feedback.
• Ensures disciplinary procedures and documentation are completed according to SOPs and LSOPs and supports the Peer Review Process.
• Ensures property policies are administered fairly and consistently.
• Utilizes an "open door" policy.
• Solicits employee feedback.
• Generates and provides accurate and timely reports, presentations, etc.
• Analyzes information and evaluates results to choose the best solution and solve problems.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Ensures the P&L is accurate and statements are delivered in a timely manner.
• Reconciles balance sheet.
• Ensures tax rates are current and proper amounts are collected and/or accrued.
• Ensures compliance with SOPs and LSOPs.
• Ensures account balances are supported by appropriate documentation.
• Reviews audit issues and makes corrections.
• Ensures property permits, licenses, and vendor contracts are current.
• Leverages centralized accounting processes and shared services.
• Demonstrates knowledge of job-relevant issues, products, systems, and processes.
• Keeps up-to-date technically and applies new knowledge.
• Uses computers and computer systems to program, write software, set up functions, enter data, or process information.
• Uses relevant information and individual judgment to determine compliance with laws, regulations, or standards.
• Leverages technology and information systems to generate financial reports and provide analytical support.
• Informs and/or updates executives, peers, and subordinates on relevant financial information.
• Attends critique meetings to review information with the management team.
• Advises the Director of Finance on operating/financial issues.
• Communicates financial concepts clearly and persuasively.
• Provides direction and assistance to other units regarding accounting and budgeting policies and procedures.
• Provides information to supervisors, co-workers, and subordinates.
• Submits reports in a timely manner, ensuring delivery deadlines.
• Ensures profits and losses are documented accurately.
• Achieves and exceeds goals including performance goals, budget goals, and team goals.
• Develops specific goals and plans to prioritize, organize, and accomplish work.
• Monitors all applicable taxes, ensuring they are current, collected, and/or accrued.
• Supports a strong accounting & operational control environment to safeguard assets, improve operations and profitability, and manage business risks.

• Interpersonal and communication skills
• Leadership
• Financial analysis
• Financial reporting
• Budgeting/forecasting
• Audit and control
• Asset and liability reconciliation
• Working capital and cash control
• Problem-solving
• Data compilation and verification
• Accounting knowledge
• Technical skills
• Computer proficiency
• Information systems and tools usage
• Clear and persuasive communication
• Organizational skills

• 4-year bachelor's degree in Finance and Accounting or related major.