JOB PURPOSE

Responsible for the coordination and supervision of the day-to-day operations for the efficient and effective receipt of petroleum products to the terminal and accounting for the storage of the same in compliance with the set terminals operating procedures and safety guidelines in collaboration with the relevant stakeholders.

Qualifications & Experience

1) A bachelor’s degree [Honours] in Commerce, Accounting, Finance or any other relevant field from a recognised University.

2) Knowledge of the Kiswahili language is an added advantage.

3) A minimum of Four (4) years’ experience of working in petroleum products stocks accounting role.

4) Experience in Bond Management and/or customs operations

5) Proficiency in MS Office [MS Word, MS Excel, MS PowerPoint, and MS Outlook].

6) Experience in petroleum products depot operations is an added advantage.

Skills and Competencies

a) High level of integrity

b) Good personnel management skills

c) Excellent organizational, planning, written and verbal communication skills

d) Excellent time management skills and the ability to prioritize and multitask

e) Excellent Analytical skills

f) Attention to detail

g) High degree of professionalism

h) Ability to maintain confidentiality

i) Excellent interpersonal skills and ability to interact with colleagues from all departments and levels of the organization

j) Financial Planning & Budgeting

k) Financial Accounting & Controls

l) Financial Reporting

m) Commercial Acumen

n) Stakeholder Management

o) Coordination & Planning

NOTE:

UNOC is an equal opportunity employer and does not charge any monies at any stage of the recruitment process.

• Coordinate the receipt of duty unpaid products and ensure that they are properly accounted for.
• Maintain record of drawdown of duty paid volumes and ensure adherence to customs bond requirements.
• Track the status of bonded cargo/volumes and ensure weekly and monthly alignment and sign off with URA.
• Liaise with Stocks Controller for receipt and issue of products from the terminal.
• Participate in the development and leading the implementation of terminal operating procedures for receipt and storage of the petroleum products ensuring that these are received in line with the specifications and quantities as per the sources of supply.
• Coordinate the products supply, manage storage tanks ullage, schedule, and communicate products delivery orders, to ensure timely service of customer orders and customer satisfaction.
• Implement established controls for accurate measurement and computation product volumes received and issued and products quality assurance.
• Act as a primary contact point for the truck drivers in the receipt and delivery of petroleum products.
• Receive and record feedback from customers in relation to the terminal operations in servicing customer orders.
• Ensure stocks are reconciled on a daily basis and copies of reconciliation maintained on file.
• Keep record of all stock movements for both incoming and outgoing.
• Handle customer enquiries to change/amend orders, evaluate the real need and feasibility for scheduling changes, and liaise with scheduling team where appropriate
• Report weekly on stock movement indicating volume status for duty paid and bonded cargo balances.
• Initiate petroleum products stock movements to facilitate invoicing of the customer demand requirements in line with the terminal’s operations guidelines and procedures.
• Establish summaries of key operating expenses for the terminal to inform optimal budgeting and cost control.
• Participate in daily stock inventory measurements (tank gauging), quarterly and annual stock audits (both external and internal).
• Participate in investigations for losses/ gain and provide advice for improvement to minimise depot losses.
• Obtain records of quality inspections of samples taken from the tanks on a regular basis to ensure quality of the fuel is not compromised
• Report on a regular basis any material issues that may happen at the facility that require managements notice.
• Undertake any other duties and responsibilities as may be assigned from time to time by the supervisor(s).

• High level of integrity
• Good personnel management skills
• Excellent organizational, planning, written and verbal communication skills
• Excellent time management skills and the ability to prioritize and multitask
• Excellent Analytical skills
• Attention to detail
• High degree of professionalism
• Ability to maintain confidentiality
• Excellent interpersonal skills and ability to interact with colleagues from all departments and levels of the organization
• Financial Planning & Budgeting
• Financial Accounting & Controls
• Financial Reporting
• Commercial Acumen
• Stakeholder Management
• Coordination & Planning

• A bachelor’s degree [Honours] in Commerce, Accounting, Finance or any other relevant field from a recognised University.
• Knowledge of the Kiswahili language is an added advantage.
• A minimum of Four (4) years’ experience of working in petroleum products stocks accounting role.
• Experience in Bond Management and/or customs operations
• Proficiency in MS Office [MS Word, MS Excel, MS PowerPoint, and MS Outlook].
• Experience in petroleum products depot operations is an added advantage.