Company Description

SNV is a mission-driven global development partner, rooted in the contexts and societies where we work. Inspired by the transformational principles and objectives set out by the SDGs, we are committed to building resilient agri-food systems that deliver food security and adequate nutrition; to increasing the reliability and availability of water and sanitation at an acceptable quantity and quality; and to improving access to affordable and sustainable energy for all. In doing so, we aim to strengthen institutions, markets and effective governance within and across the agri-food, energy, and water sectors, reducing gender inequalities and barriers to social inclusion, and enabling adaptation and mitigation to the climate and biodiversity crises.

We are one team of over 1,600 people, the vast majority of whom come from the contexts where we work, in more than 20 countries in Africa and Asia. In Uganda SNV operates through a decentralised approach with a country office in Kampala and regional offices in Fort Portal, Rukungiri, Jinja and Lira. SNV implements donor-funded activities across more than 100 districts in Uganda, ensuring broad and diverse impact.

Our ability to deliver results rests on our robust foundation of experience, knowledge, evidence and learning; our commitment to strengthening capacities and catalysing partnerships; and the relationships and trust of those we work alongside.

Our core values of people-centeredness and respect, equity and equality, and diversity and inclusion, are fundamental to who we are, and what we do. This is reflected in our vision and mission, and strategy, which sets out our aspirations and commitments as our compass towards 2030.

For more information on our operations in Uganda and SNV visit our website: www.snv.org

Programme Background

SNV in partnership with World Food program (WFP) are currently in the process of developing and implementing a multi-year school feeding program in selected districts of Uganda to act as a pilot for a national school feeding program in line with the draft National school feeding policy. WFP supports the Government of Uganda in strengthening food systems and improving education and nutrition outcomes through technical assistance and implementation of school feeding programming.

Under its Country Strategic Plan 2026-2030 WFP, in partnership with SNV will support the strengthening and operationalisation of the national School Feeding Policy framework, promote sustainable financing solutions for school feeding and build capacities for the management of quality school feeding programming in schools and across all levels of Government. WFP works with national stakeholders to foster connections between supply and demand of nutritious and sustainable foods and harness school feeding as a platform for local food systems transformation and healthy diets.

The project will build on existing district and community momentum to support parent-led school feeding. It will generate learning on effective community and parental engagement models to inform the National School Feeding Policy. While the project will not provide meals directly, it will offer technical assistance, strengthen capacity, and support selected infrastructure to help the parent-led model deliver quality meals equitably. It will also strengthen district and school-level capacities and engage communities and parents to continue contributing to school meal delivery.

The project will also work with the Government to strengthen district, community and parental engagement in school feeding and helps build the systems, skills and capacities to deliver quality, safe, accountable and sustainable school feeding, aligned to Government policies and structures and with a clear transition pathway to national ownership.

Job Purpose

The Finance and Administration Officer is part of the project staff. Supports in budget management, financial planning and analysis, financial and donor reporting, partner and staff capacity strengthening, and project risk management. The role will assist in budgeting, forecasting, variance analysis, commitment tracking, financial statements, audit readiness.

Job Description

Responsibilities

• Financial Management; Prepares and supervises the preparation of financial analysis regarding Advances, based on organization and donors’ procedures.Ensures that books of accounts are maintained checks, receipts, vouchers, and other financial documents are kept properly and that they are safeguarded against misuse. Review petty cash payments and ensure timely replenishment and supports the part of the general cross cutting activities like audit, monthly end closure activities, tracking and correction of the balance accounts.
• Budget Management: support annual budgeting and revisions; forecasting and reforecasting; budget-versus-actual analysis; variance analysis and corrective action plans; expenditure/depletion monitoring; commitment tracking; cost allocation; cash-flow planning; partner budget oversight; donor budget compliance; budget modifications/reallocations; pipeline and funding-gap analysis.
• Financial Reporting: Support monthly, quarterly and annual financial reporting; donor financial reports; statutory and corporate financial statements; project closure reports; reconciliations; revenue recognition; receivables and payables; foreign-exchange gains/losses; audit schedules; IPSAS or applicable accounting-framework compliance; data quality and integrity; ERP reporting; and timely follow-up of audit findings.
• Capacity Building: finance capacity assessments; structured training plans; coaching and mentoring; partner financial-management strengthening; training on donor rules and procedures; budgeting and forecasting skills; internal-control awareness; fraud prevention; development of SOPs, tools and templates; post-training assessments; and monitoring whether capacity-building interventions result in improved performance.
• Risk Management: enterprise and project financial-risk assessments; risk registers; fraud and corruption risk; partner fiduciary risk; tax and statutory compliance; and periodic monitoring of risks. Ensure compliance with organizational financial policies, procedures, and donor regulations. Implement and maintain effective internal controls to safeguard assets and prevent fraud.
• Data Entry; Verification of Invoices in line with the approved Concept Notes, Terms of References and Contracts. Data entry of financial transaction in the SBD after detailed review of financial documents of payments. Updating the payment information in SBD in a weekly basis.
• Filling /Maintain Proper Documentation; Ensure all financial documents are labelled, stamped with “PAID” marks, and make sure all transactions have been properly identified ((or invoices voucher; and for journals transactions number). Arrange all financial documents for internal as well as external auditors up on request.
• Procurement, Logistics and Administration; Provide financial oversight of procurement processes. Oversee fleet management including vehicle utilization, fuel monitoring, maintenance scheduling, insurance, licensing, and fleet cost analysis. Oversee office administration including facilities, utilities, office leases, security services, office equipment, maintenance, cleaning services, and inventory management. Support logistics planning for meetings, workshops, travel, conferences, and field activities.
• Staff Management; Supervises and supports the Junior Finance Officer and the drivers and office clerk.

• Prepares and supervises the preparation of financial analysis regarding Advances, based on organization and donors’ procedures.
• Ensures that books of accounts are maintained checks, receipts, vouchers, and other financial documents are kept properly and that they are safeguarded against misuse.
• Review petty cash payments and ensure timely replenishment and supports the part of the general cross cutting activities like audit, monthly end closure activities, tracking and correction of the balance accounts.
• Support annual budgeting and revisions; forecasting and reforecasting; budget-versus-actual analysis; variance analysis and corrective action plans; expenditure/depletion monitoring; commitment tracking; cost allocation; cash-flow planning; partner budget oversight; donor budget compliance; budget modifications/reallocations; pipeline and funding-gap analysis.
• Support monthly, quarterly and annual financial reporting; donor financial reports; statutory and corporate financial statements; project closure reports; reconciliations; revenue recognition; receivables and payables; foreign-exchange gains/losses; audit schedules; IPSAS or applicable accounting-framework compliance; data quality and integrity; ERP reporting; and timely follow-up of audit findings.
• Conduct finance capacity assessments; develop structured training plans; provide coaching and mentoring; strengthen partner financial-management; conduct training on donor rules and procedures; budgeting and forecasting skills; internal-control awareness; fraud prevention; development of SOPs, tools and templates; conduct post-training assessments; and monitor whether capacity-building interventions result in improved performance.
• Conduct enterprise and project financial-risk assessments; maintain risk registers; assess fraud and corruption risk; assess partner fiduciary risk; ensure tax and statutory compliance; and periodic monitoring of risks.
• Ensure compliance with organizational financial policies, procedures, and donor regulations.
• Implement and maintain effective internal controls to safeguard assets and prevent fraud.
• Verification of Invoices in line with the approved Concept Notes, Terms of References and Contracts.
• Data entry of financial transaction in the SBD after detailed review of financial documents of payments.
• Updating the payment information in SBD in a weekly basis.
• Ensure all financial documents are labelled, stamped with “PAID” marks, and make sure all transactions have been properly identified ((or invoices voucher; and for journals transactions number).
• Arrange all financial documents for internal as well as external auditors up on request.
• Provide financial oversight of procurement processes.
• Oversee fleet management including vehicle utilization, fuel monitoring, maintenance scheduling, insurance, licensing, and fleet cost analysis.
• Oversee office administration including facilities, utilities, office leases, security services, office equipment, maintenance, cleaning services, and inventory management.
• Support logistics planning for meetings, workshops, travel, conferences, and field activities.
• Supervises and supports the Junior Finance Officer and the drivers and office clerk.

• Budget management
• Financial planning and analysis
• Financial and donor reporting
• Partner and staff capacity strengthening
• Project risk management
• Budgeting
• Forecasting
• Variance analysis
• Commitment tracking
• Financial statements
• Audit readiness
• Petty cash management
• Internal controls
• Fraud prevention
• Data entry
• Documentation management
• Procurement oversight
• Fleet management
• Office administration
• Logistics planning
• Supervisory skills

• Experience in finance and administration
• Knowledge of budgeting, forecasting, and financial reporting
• Familiarity with donor procedures and regulations
• Skills in capacity building and risk management
• Proficiency in data entry and documentation
• Experience in procurement, logistics, and office administration
• Supervisory experience