Background information about the job or company (e.g., role context, company overview)

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client TOTAL Energies, we are looking for a competent, skilled, and experienced Recruitment Coordinator to work in Kampala

Reports to: Resourcing Lead

Division: Human Resources

Location: Kampala

Positional Gaps: 1 Gap

Responsibilities or duties

The Recruitment Coordinator is responsible for supporting the Client’s talent acquisition efforts and as well the management of contractor service providers, specifically for Technical Assistance Services (TAS). This role is essential for maintaining a smooth recruitment process and ensuring compliance through effective contractor management.

Recruitment & Talent Acquisition

• Coordinate end-to-end recruitment activities including job postings, candidate screening, interview scheduling, and onboarding of TAS candidates.
• Liaise with hiring managers to understand staffing needs and align recruitment strategies with workforce plans.
• Maintain and update job descriptions and recruitment trackers.
• Support onboarding processes including contract preparation, induction scheduling, and documentation.
• Prepare recruitment reports for internal stakeholders and regulatory bodies (e.g., PAU).
• Ensure that all recruitment statistics are kept up to date (Group reporting, monitoring costs for contractors etc.)
• Provide support in defining, adapting and implementing any HR policies and procedures for the Resourcing section.
• Reporting: Provide support in the preparation of periodic reports as per stakeholder needs.

Payroll Administration

• Supervise and Coordinator the TAS Contracting Agencies to ensure timely and accurate processing of salaries, benefits, and statutory deductions monthly.
• Track and follow up on invoices and payment schedules regularly to ensure payments and any errors are resolved in a timely manner.
• Maintain confidentiality and accuracy of TAS employee payroll data.
• Assist in resolving payroll-related queries from TAS staff and TAS Agencies.
• Support audits and compliance checks related to TAS Agencies payroll and compensation.
• Coordinate the payment of TAS performance incentives and other related client initiatives.

Contractor & Agency Management

• Oversee TAS contractor performance according to the Framework scope, focusing on onboarding, performance management, training and development, HR operations, employee engagement, and compliance.
• Ensure TAS agency compliance by setting KPIs and conducting evaluations through regular reviews, quarterly progress meetings, Quarterly TAS Engagements, and other methods to maintain compliance and performance standard.
• Coordinate and participate in TAS Audits and generate the resultant reports.
• Monitor the budgets for and utilization of TAS contract management resources. Track and update Purchase Orders (POs) and agency invoices.
• Participate in and contribute to the procurement process of establishing a framework agreement with TAS Companies.

Qualifications or requirements (e.g., education, skills)

Mandatory Qualifications

• Bachelor’s degree in human resources management, Business Administration or a related field.
• Minimum of 5 years’ experience in Project, Logistics and Civil engineering activities.

Required Experience

• A Minimum of 5 – 7 years of experience in a human resources function with specific experience in staff resourcing and payroll management.
• Strong organizational skills.
• High level of integrity and attention to detail.
• Good communication and interpersonal skills, diplomacy. Ability to work with a network of correspondents internally as well as externally
• Ability to work in a busy and fast paced environment with a variety of tasks to be performed, emergency situations to be resolved, multicultural environment. Autonomy is required.

Key Competencies:

• Stakeholder management
• Confidentiality and data protection
• Multitasking and time management
• Knowledge of Ugandan labor laws and payroll regulations
• Team collaboration and problem-solving

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

All candidates who meet the criteria outlined above are encouraged to apply under the job vacancy “QSSU-TOTAL-RCC-RECRUITMENT COORDINATOR”

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.

• Coordinate end-to-end recruitment activities including job postings, candidate screening, interview scheduling, and onboarding of TAS candidates.
• Liaise with hiring managers to understand staffing needs and align recruitment strategies with workforce plans.
• Maintain and update job descriptions and recruitment trackers.
• Support onboarding processes including contract preparation, induction scheduling, and documentation.
• Prepare recruitment reports for internal stakeholders and regulatory bodies (e.g., PAU).
• Ensure that all recruitment statistics are kept up to date (Group reporting, monitoring costs for contractors etc.)
• Provide support in defining, adapting and implementing any HR policies and procedures for the Resourcing section.
• Reporting: Provide support in the preparation of periodic reports as per stakeholder needs.
• Supervise and Coordinator the TAS Contracting Agencies to ensure timely and accurate processing of salaries, benefits, and statutory deductions monthly.
• Track and follow up on invoices and payment schedules regularly to ensure payments and any errors are resolved in a timely manner.
• Maintain confidentiality and accuracy of TAS employee payroll data.
• Assist in resolving payroll-related queries from TAS staff and TAS Agencies.
• Support audits and compliance checks related to TAS Agencies payroll and compensation.
• Coordinate the payment of TAS performance incentives and other related client initiatives.
• Oversee TAS contractor performance according to the Framework scope, focusing on onboarding, performance management, training and development, HR operations, employee engagement, and compliance.
• Ensure TAS agency compliance by setting KPIs and conducting evaluations through regular reviews, quarterly progress meetings, Quarterly TAS Engagements, and other methods to maintain compliance and performance standard.
• Coordinate and participate in TAS Audits and generate the resultant reports.
• Monitor the budgets for and utilization of TAS contract management resources. Track and update Purchase Orders (POs) and agency invoices.
• Participate in and contribute to the procurement process of establishing a framework agreement with TAS Companies.

• Strong organizational skills.
• High level of integrity and attention to detail.
• Good communication and interpersonal skills, diplomacy.
• Ability to work with a network of correspondents internally as well as externally
• Ability to work in a busy and fast paced environment with a variety of tasks to be performed, emergency situations to be resolved, multicultural environment.
• Autonomy is required.
• Stakeholder management
• Confidentiality and data protection
• Multitasking and time management
• Knowledge of Ugandan labor laws and payroll regulations
• Team collaboration and problem-solving

• Bachelor’s degree in human resources management, Business Administration or a related field.
• Minimum of 5 years’ experience in Project, Logistics and Civil engineering activities.
• A Minimum of 5 – 7 years of experience in a human resources function with specific experience in staff resourcing and payroll management.