Deadline of this Job: 09 December 2022
JOB DETAILS:Overview
Fracht Uganda is a Swiss International Freight Forwarder that has been in existence since 1955; with its headquarters located in Basel, Switzerland. As a reputable Freight Forwarder, FRACHT has a worldwide network that stretches across all continents. We are in 115 countries worldwide; of which 16 of these are in Africa.
JOB DESCRIPTION
Job Title: Transport Coordinator
Department: Operations
Location: Kampala
JOB PURPOSE
To oversee transportation requirements and ensure that all Fracht import and export cargo is loaded, transported and offloaded in time and safely according to regulations.
ROLES/DUTIES
Co-ordinating with Internal and external stakeholders
• Leads, directs, guides and monitors the work of subcontracted long haulage and shunting transporters
• Collects all transport requests and through coordination with trucking companies provides solutions to transport related challenges
• Assesses trucking company’s performance and through reviews recommends improvement measures
Operations Monitoring and follow up
• Continuously track and trace trucks in transit while updating truck movement reports
• Share truck allocations with trucking companies and commercial team as well as follow up for actual loading/offloading
• Evaluates, records and responds to additional/special requests such as truck alternations, transshipment, port overnight stay etc
• Handle and ensure proper documentation is done whenever there is short delivered or damaged cargo
• Coordinate document distribution between Fracht and subcontracted transporters including delivery notes, invoices, export and import documents
• Resolve operational problems related to truckers. Investigate situations and complaints and recommend solutions.
Planning, Research and Development
• Review and revise where required the transportation schedules to ensure efficiency and to reduce costs.
• Provide support in the planning, performance review, market research and implementation of improvement measures.
• Maintains current knowledge of regional, national and local laws, regulations and standing orders e.g weight restrictions, journey management, covid 19 guidelines etc
• Collects, analyses and reports statistical data regarding the transport section and the Fracht Operations in general.
Field Trips and Stakeholder meetings
• Prepares and submits stakeholder visit schedules to the head of operations
• Following the approved visit schedule meet the stakeholders
• Prepare and submit stakeholder visit reports to management
• Be the contact for drivers and subcontracted transporters representative both in the field and at the office.
Reporting
• Reports accidents and any other irregularity with potential financial implication to management immediately once made aware of the incident.
• Issues incident reports on each reported accident/incident and avails them to the head of operations for further processing and closing.
Recording
• Prepares the onboarding document for all new subcontracted transporters
• Ensures that proof of delivery is submitted by transporters on all transport files prior to payment of transporters
• Ensures timely updates are done in the electronic cargo tracking system for all shipments handled.
Qualifications
• A Diploma in Customs Clearing and Forwarding
• A Bachelor’s Degree in Business Administration and Management.
• A certificate in East Africa Customs Freight Forwarding Practicing Certificate.
Experience
• Knowledge in customs clearing and forwarding is an added advantage
Personal Attributes
• Demonstrate aptitude of teamwork
• High level of interpersonal skills
• Must have effective communication skills, both written and oral
• Must be prepared to work long and irregular hours
• Ability to keep deadlines is a must requirement
Deadline of this Job: 07 December 2022
JOB DETAILS:Overall purpose of the role:
Support in procurement, fleet, assets and Inventory management and logistics.
Responsibilities:
Fleet management:
• Ensure that all repairs, service and maintenance performed on vehicles / equipment / machinery are in accordance to required standards established to achieve maximum reliability with minimum downtime and at best value for money.
• Monitor fuel consumption for the DRC fleet i.e., vehicles and motorcycles and generators. This will be done through ensuring monthly calculations of fuel consumption.
• Prepare, and maintain all maintenance and fuel consumption reports for vehicles, motorcycles and generators and share with Roving Procurement and Logistics Officer on monthly basis.
• Drive the assigned vehicle in a correct and sensible manner in adherence to weather and road conditions at all times. Adhere to the maximum speed limits for DRC vehicles – 50km/h on a dirt road, 100km/h on a tarmac. When the road conditions are poor, drive as slowly as necessary to facilitate safe passage to the passengers and ensure no damage to the vehicle.
• Ensure vehicle in use templates, insurances and list of authorized DRC drivers are in place and updated.
• Ensure that all DRC vehicles and motorcycles are fitted with the minimum vehicles’ accessories and report shortfalls to supervisor on time.
• Coordinate staff movement plans.
Procurement
• Assist in the Preparation of Purchase orders, attach relevant documentation and submit for authorization.
• Support Supply Chain Officer in raising Payment Request for all payments to suppliers for goods and services received, submit payment request to Finance Officer or Supply Chain Manager for review and subsequent approval by Project Manager, Project Support, and Country Director
• Follow up payment with Finance and give feedback to suppliers who call in.
• Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and investigated appropriately, in line with the DRC Code of Conduct and Accountability Framework.
• Coordinate with Supply Chain Officer and Manager to ensure that all issues are reported and solutions are realized as the issues arise.
• Educate suppliers on DRC supply chain regulations and government requirements, and ensure suppliers deliver the correct goods and request technical certification by DRC expert staff
• Send out RFQs with supplier code of conduct and ensure suppliers’ sign.
• Other duties assigned
Warehousing and stores management
• Responsible for receiving the procured supplies, dispatching to field offices with waybills, monitoring stock level of Adjumani office stationery, kitchen and office supplies and consumables.
• Responsible for ensuring that periodic physical stock counts are done on quarterly basis to prevent stock discrepancy as well as monitoring expiring dates of in stock supplies.
• Will maintain and update stock records and inventory.
Inventory and asset management:
• Responsible for monthly updating of inventory and asset list and submit to Procurement and Logistics Officer.
• Responsible for consistent tagging of DRC assets immediately after procurement.
• Conduct bi-annual physical asset verification and submit the report to the logistic
Experience and technical competencies:
• With at least 1 -3-years work experience in relevant field INGO or other agencies experience in Supply Chain management.
• Proven ability in the implementation of large-scale logistics and programs with large-scale procurement requirements.
• High integrity, pro-active, stable, robust character and a good team-player
• Highly motivated, results-oriented, and with well-developed problem-solving skills.
• Ability to cope with heavy workloads and to work under pressure to meet tight deadlines.
• Excellent communication skills
• Excellent analytical and negotiation skills.
• Proven commitment to accountability practices.
• Proven ability to prioritize tasks, meet deadlines, and work with limited supervision
• Knowledge of computers: word processing, database management packages.
Education:
• Degree in Supply Chain/Procurement/Logistics Management.
• Over 1 -3 years of post-graduate related work experience.
• Experience working in international NGOs.
Languages
• Excellent Communication skills in English required.
• Knowledge of Kiswahili and other local languages widely spoken in West and South Western Uganda is an advantage.