Deadline of this Job: 05 January 2023
JOB DETAILS:
Overview:
• URC is seeking an experienced Receptionist for the USAID Uganda Health Activity (UHA), a five-year program. The purpose of UHA is to support the Government of Uganda’s (GOU’s) efforts to increase the survival and well-being of vulnerable populations and improve overall health system resilience in seven priority regions. The program will strengthen the quality and availability of MNCH, FP/RH, nutrition, and facility-level WASH services as well as health systems at the regional-, district-, facility-, and community-levels.
Responsibilities:
• The Receptionist will be responsible for attending to visitors and dealing with inquiries on the phone and face to face. S/he is expected to provide general information regarding the organization to the public, clients, and customers.
Specific responsibilities include the following:
• Perform general clerical duties, including but not be limited to photocopying, scanning, faxing, filing, and mailing.
• Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes.
• Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports, and minutes of meetings.
• Manage and document correspondences between project offices, the home office, client, other partners, and stakeholders.
Additional and other responsibilities may include, but are not limited to:
• Support new staff orientation, onboarding, and other HR initiatives.
• Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
• Greet and escort guests.
• Ensure timely settlement of office bills.
• Update Activity contact sheet/list regularly
• Assist with making logistical arrangements for project events and field activities.
• Make logistical arrangements for project staff traveling outside their region or for international visitors. needed, attend, and represent the organization in various events, seminars, and functions.
Knowledge, Skills and Abilities
• Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.
• Ability to assess problems and develop solutions.
• Excellent inter-personal communication skills and excellent organization skills
• Thorough knowledge of standard office procedures
Qualifications:
Required Experience and Qualifications
• Completion of secondary education with a UACE certificate.
• At least three years of relevant professional experience in reception Management or customer care
• Excellent knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software and experience may be considered.
• Oral and written English language fluency.
This job is open to candidates legally authorized to work in Uganda. No allowances have been budgeted for this position.
Only shortlisted candidates will be contacted.
URC is proud to be an Equal Employment Opportunity employer. We value and seek diversity in our workforce
other Jobs
JOB DETAILS:
Overview:
• URC is seeking an experienced Receptionist for the USAID Uganda Health Activity (UHA), a five-year program. The purpose of UHA is to support the Government of Uganda’s (GOU’s) efforts to increase the survival and well-being of vulnerable populations and improve overall health system resilience in seven priority regions. The program will strengthen the quality and availability of MNCH, FP/RH, nutrition, and facility-level WASH services as well as health systems at the regional-, district-, facility-, and community-levels.
Responsibilities:
• The Receptionist will be responsible for attending to visitors and dealing with inquiries on the phone and face to face. S/he is expected to provide general information regarding the organization to the public, clients, and customers.
Specific responsibilities include the following:
• Perform general clerical duties, including but not be limited to photocopying, scanning, faxing, filing, and mailing.
• Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes.
• Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports, and minutes of meetings.
• Manage and document correspondences between project offices, the home office, client, other partners, and stakeholders.
Additional and other responsibilities may include, but are not limited to:
• Support new staff orientation, onboarding, and other HR initiatives.
• Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
• Greet and escort guests.
• Ensure timely settlement of office bills.
• Update Activity contact sheet/list regularly
• Assist with making logistical arrangements for project events and field activities.
• Make logistical arrangements for project staff traveling outside their region or for international visitors. needed, attend, and represent the organization in various events, seminars, and functions.
Knowledge, Skills and Abilities
• Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.
• Ability to assess problems and develop solutions.
• Excellent inter-personal communication skills and excellent organization skills
• Thorough knowledge of standard office procedures
Qualifications:
Required Experience and Qualifications
• Completion of secondary education with a UACE certificate.
• At least three years of relevant professional experience in reception Management or customer care
• Excellent knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software and experience may be considered.
• Oral and written English language fluency.
This job is open to candidates legally authorized to work in Uganda. No allowances have been budgeted for this position.
Only shortlisted candidates will be contacted.
URC is proud to be an Equal Employment Opportunity employer. We value and seek diversity in our workforce
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